therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number CS34065 Job Posting Details: The Department of Healthcare and Family Services, Division of Child Support Services is seeking to hire a motivated candidate to serve as an Office Coordinator
assigned to our State Parent Location Services unit. Under the direction of the Clerical Supervisor, this position will perform a variety of complex technical office support function such as drafting correspondence, reports and responding to telephone inquiries related to the State Parent Locations Services program.
The ideal candidate will have strong knowledge of office practices, procedures, and programs with the ability to follow written and verbal instructions. HFS values employees with different backgrounds, life experiences, and talents. Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas
(Remote work may be an option for certain positions) Health, Life, Vision, and Dental Insurance Pension Plan Paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset.
We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion.
We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation. HFS is an equal opportunity employer.
Job Responsibilities Performs complex and specialized location investigations and parent locator procedures to achieve the objectives of the federally mandated State Parent Locator Service Establishes controls and tracking procedures to monitor the location of responsible relatives, employment verification procedures, and subpoenas issues to accomplish the collection of court ordered child support Keyboards letters, forms, and records Responds to inquiries via telephone and keyboards responses to officials and/or agents of other state, federal, and foreign governmental agencies Gathers and organizes information for cases used in the criminal prosecution of persons for non-support Receives, opens, sorts, stamps, reads, and distributes incoming mail Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience Requires the ability to keyboard 30 words per minute Conditions of Employment This position requires the ability to pass a national background check prior to employment due to accessing confidential federal tax information Requires the ability to utilize and maintain state issued equipment such as a laptop Work Hours: 8:30 a.
m. - 5:00 p. m. Monday - Friday Work Location: 509 S 6th St Springfield, IL 62701-1809 Agency Contact: Job Family: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
activities within the organization. Conduct research on a wide variety of complex administrative problems. Provide technical and specialized data, background material, and references as required. Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions.
Develop policies and procedures for implementation which affect administrative management and program development. Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication. Maintain personal contacts with functional managers to discuss administrative practices
and services. Advise supervisors and subordinates of the latest directive regarding administrative procedures. Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions.
Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. Maintain all correspondence and report files for the respective divisions. Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders. Integrate
and reconcile the orders process with the workday accounting program to ensure validation of orders requirements.
Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders. Establish and monitor correspondence and reports suspense system. Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions. Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material.
This is NOT an all-inclusive list of duties. Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Males born after 31 December 1959 must be registered for Selective Service. Must have at a minimum, a completed National Agency Check (NAC) prior to position assignment. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved by the TAG. Participation in direct deposit is mandatory. Recruitment and relocation incentives may be available for this position. This position is subject to provisions of the Do D Priority Placement Program. Qualifications Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-06 position you must have served 52 weeks at the GS-05 Level. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. SPECIALIZED EXPERIENCE : GS-06 Level - MUST possess at least 9 months experience performing administrative work, gathering information, compiling data and preparing reports: experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication.
In order to be considered qualified, you must have one year of specialized experience equivalent to the next lower grade level in Federal service. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e. g. Peace Corps, Ameri Corps) and other organizations (e. g. professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i. e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained.
This information is needed to determine if you are qualified for the position. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the backssment questionnaire to determine your level of experience.
If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Customer Service (Clerical/Technical) Interpersonal Skills Reasoning (Clerical/Technical) Self-Management Required Documents To apply for this position, you must submit a complete Application Package which includes: REQUIRED DOCUMENTS : Your resume that clearly demonstrates experience that meets the requirements of this position.
Your resume must contain identifiable information such as your name, address, and phone number. It should also show your work schedule, hours worked per week, dates (including Month and Year, e. g. 02/2017, Feb 2017, etc. ) of employment and duties performed. Other supporting documents (as applicable): Certifications DD-214 SF-50 Official Transcript (Copy) Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.
You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc. ). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc. ), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 " Application for 10 Point Veteran Preference" with required proof as stated on the form.
Documentation is required to award preference. For more information on Veterans' Preference, please visit. Documents that support Veterans' Preference: DD-214/ Statement of Service Disability Letter (VA) SF-15 If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active-duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a " certification" of active service in lieu of a DD214.
In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement. The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin.
Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters. Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U. S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. PDN-9ae3eb6a-7456-405d-a4f5-2f52bb60b744
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Num ber #31161 POSITION OVERVIEW The Bureau of Environmental Programs is seeking to hire an Administrative Assistant I. Qualified applicants should have knowledge of office practices and be able to complete work independently as well as coordinating workflow through the Bureau. JOB RESPONSIBILITIES Acts as Staff Assistant
to the Bureau Chief by conferring with management personnel, with organization of workloads and work assignments relating to operations of the Bureau.
Serves as accounting liaison for travel vouchers, invoice vouchers, payroll documents, fleet management on behalf of Bureau. Coordinates a variety of bureau activities for the Bureau Chief. Assists with programmatic activities and duties performed by support staff: Types correspondence, memoranda, reports, meeting minutes and forms. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above. MINIMUM QUALIFICATIONS Requires knowledge, skill, and mental development equivalent to completion
of four years of college, preferably with courses in business or public administration.
Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. PREFERRED QUALIFICATIONS Prefers two (2) years of experience working in the Microsoft Office Suite products. Prefers three (3) years of experience working in an office using manual and automated office equipment. Prefers two (2) years of working knowledge of the logic of computer programs. Prefers working knowledge of fiscal and budgetary procedures. CONDITIONS OF EMPLOYMENT Requires the ability to successfully pass a background check.
Requires the ability to maintain state issued equipment such as a laptop. Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license. Overtime is a condition of employment, and you may be requested to work overtime including scheduled, unscheduled, or last-minute overtime. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8am-4:30pm, Monday-Friday Work Location: 801 E Sangamon Ave Springfield, IL 62702-1813 Agency Contact: Bureau of Human Resources Email: Phone #:217-785-xyz X Job Family: Office & Administrative Support; Environmental & Natural Resources The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people statewide, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.
AGR values employees with different backgrounds, life experiences, and talents. AGR offers a robust benefit package including; Monday-Friday work schedule Flexible work schedules in many program areas Health, life, vision, and dental insurance 12 Weeks paid maternity/paternity leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn twelve (12) paid sick days annually Ten to twenty-five (10-25) paid vacation days based on years of service Employees earn three (3) paid personal days pro-rated based on start date Thirteen - Fourteen (13-14) paid state holidays annually If this opportunity appeals to you, please apply today!
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number [[33548]] Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application Note: The Illinois Law Enforcement Training and Standards Board must
verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. Answer all questions thoroughly- DO NOT STATE SEE RESUME About the Position This position, under direction of the Deputy Director of Operations, serves as the agency’s General Secretary and Receptionist.
The ideal candidate for this position will have the ability to work in a fast-paced environment, be highly organized, and be capable of multi-tasking to keep up with the demands of a busy and growing agency. ILETSB is conveniently located in Springfield with a satellite office in Chicago and free parking on-site at both locations. Employees enjoy excellent benefits,
including health, vision, and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; flexible work schedules; and pre-tax benefit programs.
Job Responsibilities 1. ) Under direction of the Deputy Director of Operations and Training, serves as a general secretary. Performs technical secretarial duties of a coordinative nature, involving application of advanced technical knowledge of Microsoft 365 or other similar office software platforms. Carries out such advanced work processing functions as uploads and downloads files, merges files, develops form letters, templates, glossaries, and archives. Keyboards and transcribes a variety of correspondence, reports, or other information from draft copy, pre-recorded or voice dictation.
Composes and keyboards routine correspondence and responds to inquiries requiring general knowledge of program operations. Gathers information for report preparation, accessing and selecting multiple informational sources or contact with outside sources to obtaining missing or corrected information. Responds to outside inquiries and requests for information or assistance, exercising judgment regarding the release of sensitive or confidential information, providing responses through written, Email, or direct oral communication.
Establishes and maintains filing systems assuring documents are readily available for reference. Assists Deputy Director of Operations and Training in ensuring performance evaluations for those Divisions are completed and submitted to Human Resources (HR) in a timely manner. (Job Responsibilities continued) 2. ) Under direction of the Deputy Director of Operations, serves as the Agency’s receptionist. Answers the Agency’s main VOIP phone line and minicom teletypewriter (TTY). Maintains daily call and visitor logs. Receives incoming calls for all agency personnel from Board members, law enforcement administrators, other state officials, members of the General Assembly, and the general public.
Routes phone calls and voicemails to appropriate agency program managers and staff. When staff is unavailable, relays phone messages via written note and/or agency email. Refers calls not affiliated with the Board’s programs and activities to the appropriate Mobile Team Units, State agencies, Basic Training Academies, and law enforcement agencies as necessary. Receives and routes mail and package deliveries to the building. Receives and sorts the agency mail parcels, and similar items, and distributes to the appropriate personnel.
Regularly monitors the Agency website to keep apprised of new information and programs that callers may be inquiring about. Handles standard emergency type calls for police, ambulance, or calls such as fire alarms. Maintains and updates the Agency master staff phone and email directory. Furnishes telephone numbers, names, email addresses, etc. from numerous agency and statewide directories. Screens and admits visitors into the building, guiding them to the location within the building as appropriate to the nature of their business.
Maintains Agency visitor badges and issues to, and collects from office visitors as needed, swiping to keep active if they have not been used within 30 days. (Job Responsibilities continued) 3. ) Provides complex, specialized office support functions to the Operations and Training Divisions. Enters academy, in-service, and specialized training rosters into the agency’s proprietary Police Training Board (PTB), Law Enforcement Training Management (LETM) and Law Enforcement Document Interchange (LEDI) database applications. Looks up officer training, certification status and employment histories in the PTB, LETM, and LEDI applications.
Enters application commands, monitors application replies and enters responses to upload or download information. Develops complex database, spreadsheet, or word processing records and reports requiring an extensive understanding of the software. Performs periodic inventory audits by comparing inventory tags throughout the building to the official inventory listing maintained by the Fiscal section of the agency. Certifies documents signed by others as a licensed and bonded Notary Public. Responds to requests for information and documentation relative to job duties as part of the agency’s compliance audits.
4. ) Reports any out of order or malfunctioning telecommunications, office, and security equipment to the agency’s Information Technology (IT) department and Telecommunications Coordinator for appropriate maintenance or repair. 5. ) Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications 1. ) Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, OR completion of high school and two years related office experience, OR two years of independent business experience.
2. ) Requires ability to keyboard accurately at 30 WPM. Preferred Qualifications (In Order of Significance) 1. ) Prefers a minimum of three (3) years’ experience with office practices, procedures, and programs. 2. ) Prefers a minimum of three (3) years’ experience in composition, grammar, spelling, and punctuation. 3. ) Prefers a minimum of three (3) years’ experience of basic mathematics. 4. ) Prefers a minimum of two (2) years’ experience in the logic of computer programs. 5. ) Prefers a minimum of one (1) year experience in a professional setting following oral and written instructions.
6. ) Prefers a minimum of one (1) year experience in a professional setting operating commonly used manual and automated office equipment and performing routine maintenance. Conditions of Employment 1. ) Requires licensure and bonding as a Notary Public within 1 year of date of hire of employment. 2. ) Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
3. ) This position is considered medium work as defined by the U. S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. This job may require a good deal of walking or standing and involves sitting for long periods of time. 4. ) Requires ability to pass a background check. 5. ) The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Law Enforcement Training and Standards Board is the state agency mandated to promote and maintain a high level of professional standards for law enforcement and correctional officers.
Its purpose is to promote and protect citizen health, safety, and welfare by encouraging municipalities, counties, and other governmental agencies in their efforts to upgrade and maintain a high level of training and standards for law enforcement personnel. The Board is responsible for developing and providing quality training and education, setting professional standards, and aiding in the establishment of adequate training facilities.
By constantly adapting to changes in technology, the ever-changing face of crime in the United States, and society's demads on those entrusted with the responsibility of enforcing its laws, the Board plays a crucial role in the professionalization of policing in Illinois. The Board is an equal opportunity employer and is dedicated to building and maintaining a diverse, equitable, and inclusive workforce. The Law Enforcement Training & Standards Board is a drug-free workplace. Work Hours: Monday - Friday, 8:30 a. m. - 5:00 p. m. Work Location: 500 S 9th St, Springfield, Illinois, 62701 Agency Contact: Human Resources & Labor Relations Manager Email: Phone #: 217-782-xyz X Job Family: Office & Administrative Support This position does not contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: @SIL-P1.
agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when
specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number Position Overview The Division of Early Childhood is seeking to hire an office administrator to direct clerical staff in processing incoming mail, outgoing mailings, copying documents, filing, maintaining reports and responses, answering phones, and other general business office tasks. Also, will direct data input staff in the entry
of childcare eligibility forms into the Child Care Management System (CCMS).
This position provides training of new staff on procedures and established policies; enters data and updates CCMS and other legacy systems on all collaboration multi-site cases with client case information from documents including, but not limited to, childcare applications, re-determinations, change of information, cancellations, denials, according to established guidelines and procedures; enters data and maintains reports for monthly updates using Quatro Pro or Microsoft Excel; manages the scheduling, communication, tracking and follow-up for quality reviews; and identifies and routes shared cases for further review or enters denials, case notes, etc.
for shared cases involving a site administered provider. Job Responsibilities Directs data input staff in the entry of childcare eligibility forms into the Child Care Management System (CCMS). Serves as a working supervisor. Provides training of new staff on procedures and established policies. Enters data and updates CCMS on all collaboration multi-site cases with client case information from documents including, but not limited to, childcare applications, re-determinations, change of information, cancellations, and denials, according to established guidelines and procedures.
Enters data and maintains reports for monthly updates using Quatro Pro or Microsoft Excel and Word. Manages the scheduling, communication, tracking and follow-up for quality reviews. Identifies and routes shared cases for further review or enters denials, case notes, etc. for shared cases involving a site-administered provider. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of two (2) years study at a secretarial/business college and one (1) year office experience.
OR completion of high school and three (3) years Office Assistant experience OR three (3) years independent business experience. Preferred Qualifications Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff and approving time off. Three (3) years of professional experience communicating clearly and effectively both orally and in writing with both internal and external officials, providers and/or the public. Three (3) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Three (3) years of professional experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization. Three (3) years of professional experience managing registrations and coordinating arrangements for trainings, meetings both in-person and automated communications for a public or private organization. Two (2) years of professional experience utilizing office procedures and programs for a public or private organization.
Conditions of Employment Requires ability to work outside of normal business hours. Requires the ability to lift to 50 lbs. Requires basic proficiency in Microsoft Office Software, such as Share Point, Word and Excel, and project management software programs. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: 8:30am - 5:00pm Monday-Friday Data Client Unit Work Location: 100 South Grand Ave E Springfield, IL 62762 Division of Early Childhood Operations Bureau of Administrative Support Agency Contact: Job Family: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois.
Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: www2.
illinois. gov/cms/benefits/Pages/default. aspx APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.
homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
REQUIRED FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Job Posting Details: The Department of Healthcare and Family Services (HFS), Bureau of Medical Eligibility and Special Programs is seeking to hire an individual to oversee a team of Medical Eligibility Policy and Procedures Writers/Developers. As the Eligibility Policy Section Manager in the Bureau, you will work with a large team of colleagues in HFS and in other state agencies to improve the lives of Illinoisians by assuring
that HFS Programs provide health benefits coverage to eligible Illinoisians consistent with state and federal requirements. You will become a part of a team committed to providing health benefits to maximize the health and well-being of our customers, with consistent and responsive customer service, and based on a foundation of equity for all customers The ideal candidate will be a proven leader, a strong researcher, and a strong writer who is able to demonstrate the ability produce written policy/training/letter responses to explain complex medical policy in ways that are easy to understand for a variety of audiences (e.
g. Medicaid customers, casework staff, HFS leadership, etc. ).
The nature of the work is very collaborative and requires good working relationship with other staff and bureaus in HFS, other agencies, legislators, advocacy groups and public.
This position is a fast-paced environment requiring flexibility and excellent prioritization skills. HFS values employees with different backgrounds, life experiences, and talents. Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions. ) Health, Life, Vision, and Dental Insurance Pension Plan Paid Parental Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually. Employees earn (3) paid Personal Days annually. (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today! At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being.
We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents.
It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation. HFS is an equal opportunity employer. Job Responsibilities Serves as the Eligibility Policy Section Manager in planning, developing and evaluating the state-wide Medical Eligibility Program for the Agency Serves as full line supervisor Serves as Agency Spokesperson Develops the Department’s budget projections for Medical Eligibility Policy Program Confers with the Centers for Medicare and Medicaid Services (CMS) of the U.
S. Department of Health and Human Services to keep abreast of changes in the federal requirements and options which may affect Illinois Medicaid policy Serves as liaison to Agency Staff Represents the Agency in meetings where public assistance policy and programs are discussed and/or reviewed Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill and mental development equivalent to the completion of four (4) years in college Requires prior experience of four years of progressively responsible administrative experience in a public or business organization Preferred Qualifications Four (4) years of professional experience working with eligibility requirements for Medicaid or similar medical public assistance programs Four (4) years of professional experience interpreting and analyzing State and Federal laws and regulations Four (4) years of professional experience developing, designing, and implementing policies and procedures related to a medical public assistance program such as Medicaid for an organization or state/federal agency such as Healthcare and Family Services Four (4) years of professional experience writing and editing policy publications for an organization or state agency such as Healthcare and Family Services Four (4) years of professional supervisory experience working with labor and employment development, including staff utilization and employee motivation Four (4) years of professional experience with the legislative process and administrative rulemaking process for an organization or state agency such as Healthcare and Family Services Conditions of Employment Requires the ability to pass a background check Requires a valid driver’s license Requires the ability to travel Requires the ability to utilize and maintain state issued equipment such as a laptop and/or cell phone Work Hours: 8:30 a.
m. - 5:00 p. m. Monday - Friday Work Location: 607 E Adams St Springfield, IL 62701-1634 Agency Contact: Job Family: Leadership & Management The main form of communication will be through email.
Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Date/Time: 01/03/2024 Salary: Anticipated Starting Salary is $7,500-$9,167 Monthly Job Type: Salaried Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: Gubernatorial Exclusion 063 A RESUME IS REQUIRED TO APPLY FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application which can be accessed via the website illinois.
/. The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as State Central Register Call Center Supervisor. Under administrative direction, this position will oversee a staff of child welfare professionals who provide coverage
of a 24 hour a day/7 day per week hotline for the reporting of child abuse and neglect. This position evaluates and approves reports of calls received and approves or disapproves requests from hospitals and physicians for permission to provide medical treatment to youth in care.
Being a State Central Register Call Center Supervisor gives you the opportunity to lead a team devoted to protecting the most vulnerable among us. DCFS offers a competitive salary plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task. We invite all qualified applicants to apply to
join our innovative team to help make a difference in the lives of children and families.
A RESUME IS REQUIRED FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV. Job Responsibilities The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as State Central Register Call Center Supervisor. Under administrative direction, this position will oversee a staff of child welfare professionals who provide coverage of a 24 hour a day/7 day per week hotline for the reporting of child abuse and neglect.
This position evaluates and approves reports of calls received and approves or disapproves requests from hospitals and physicians for permission to provide medical treatment to youth in care. Being a State Central Register Call Center Supervisor gives you the opportunity to lead a team devoted to protecting the most vulnerable among us. DCFS offers a competitive salary plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task.
We invite all qualified applicants to apply to join our innovative team to help make a difference in the lives of children and families. 1. As State Central Register Call Center Supervisor, directs the operations of the State Central Register Call Center for assigned shift. 2. Serves as full line supervisor 3. Establishes and implements an SCR-based program of staff development and training for subordinate staff 4. Evaluates and approves reports of calls received 5. Approves and disapproves requests from hospitals and physicians throughout the state for permission to provide medical treatment to youth in care 6.
Attends and provides input into supervisory and administrative staff meetings to discuss and recommend policy and procedure changes 7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications 1. Requires a master’s degree in social work or a related human services field (child, family, and community services, early childhood development, guidance and counseling, home economics-child and family services, human service administration, human services marriage and family therapy, master of divinity, mental health counseling, pastoral care, pastoral counseling, psychiatry, psychiatric nursing, psychology, public administration, rehabilitation counseling, social science, social services, or sociology) from a recognized college or university 2.
Requires three years of progressively responsible administrative child welfare experience with an MSW OR four years of progressively responsible administrative child welfare experience with a master’s degree in a related human services field Preferred Qualifications: Prefers 2 years of supervisory experience leading a team of professional staff Prefers professional experience evaluating program and personnel performance Prefers 2 years of professional experience working in a call center environment Prefers professional experience working in a 24 hour/7 day per week operation Prefers professional experience conducting quality review Prefers professional experience conducting staff training Prefers professional experience in multi-tasking with multiple system applications Conditions of Employment 1.
Requires a valid driver’s license and ability to travel 2. Requires ability to pass a background check Education Degree Requires a master’s degree in social work or a related human services field (child, family, and community services, early childhood development, guidance and counseling, home economics-child and family services, human service administration, human services marriage and family therapy, master of divinity, mental health counseling, pastoral care, pastoral counseling, psychiatry, psychiatric nursing, psychology, public administration, rehabilitation counseling, social science, social services, or sociology) from a recognized college or university Education Major Social work or related human services field Work Hours: M-F 7am-3:30pm Work Location: 2200 Churchill Rd Springfield, IL 62702-3406 Agency Contact for Questions Only: Job Function: Social Services; Leadership & Management REQ ; 33661 PIN: 181065 Supervisor : Ashlyn Hood Agency Contact: 618-583-xyz X.
Special Requirements for Bidding: You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV, or if you submit your information to the agency contact. You must apply online at illinois. /
A RESUME IS REQUIRED FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application.
You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Job Posting Details: The Division of Personnel and Administrative Services within the Department of Healthcare and Family Services is on the lookout for an enthusiastic and dedicated professional to step into the role of Chief for the Bureau of Training. This role is the cornerstone of our commitment to the ongoing development of our staff. We are seeking individuals who come equipped with a wealth of expertise
in professional development and training, unwavering dedication, and a fervent passion for personal and professional growth. Our Chief is not just a leader but an inspiration, guiding and transforming individuals and organizations alike.
In this capacity, you will also be the vital link between agency staff and their path to growth and achievement in HFS. This includes assisting in labor relations tasks, such as attending statewide negotiations as needed, assisting with discipline and/or grievance preparation, testifying at arbitrations or hearings about agency employment policy, or attending third-level grievances and offering valuable insights into contract negotiation interpretations.
The perfect candidate for this role will possess exceptional verbal and written communication skills, demonstrating proficiency in organization, leadership, and planning.
Moreover, they will exhibit a profound understanding of the importance of continuous personal and professional development through training initiatives and possess the flexibility to adapt to evolving technology and training trends. At HFS, we place immense value on diversity, welcoming employees from different backgrounds, life experiences, and talents into our family. Join us in shaping the future of healthcare and family services through the power of training and development. Employees receive a robust benefit package including: • Monday-Friday work schedule • Flexible work schedules are available in many program areas.
(Remote work may be an option for certain positions. ) • Health, Life, Vision, and Dental Insurance • Pension Plan • Paid Parental Leave • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) • Employees earn (12) paid Sick Days annually • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually • Employees earn (3) paid Personal Days annually • (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services.
The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation.
HFS is an equal opportunity employer. Job Responsibilities Serves as Chief of the Bureau of Training in planning, directing and evaluating the statewide Training program for the agency Serves as confidential Labor Liaison assisting with complex Civil Service cases, Illinois Department of Employment Security cases, Arbitration cases, Labor Board Cases and other employment cases Evaluates complex and sensitive Labor Relations issues while working on special projects Serves as a full line supervisor Serves as liaison with agency managers, officials of other state and federal agencies and various universities to remain current on teaching trends and to coordinate various training programs Plans, organizes, manage and directs research studies to determine information to be presented and methods of presentation Reviews and evaluates programs for effectiveness and updating Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college preferably with courses in business or public administration Requires prior experience equivalent to four years of progressively responsible administrative experience in a public or business organization, preferably with a focus on management and Labor Relations training Preferred Qualifications Four (4) years of professional experience in staff development with a focus on management development and employee training Four (4) years of professional experience developing training curriculum for a public or private organization with a focus on employment rules, policies and union contract interpretation Three (3) years of professional experience developing curriculum on various topics including: supervisory guidelines, discipline, grievances, employment policies, and conflict resolution Three (3) years of professional experience working with labor relations matters such as resolving grievances, contract interpretation, case preparation, presentations, and research related to Labor cases Three (3) years of experience supervising staff Three (3) years of professional experience gathering and analyzing data to backss program effectiveness and make data-driven decisions for improvement Three (3) years of professional experience in public speaking to a myriad of audiences including, leadership, management staff, partners and staff Three (3) years of professional experience developing, implementing, managing, and evaluating a large-scale organizational training program Three (3) years of experience utilizing various software programs including but not limited to Microsoft Excel, Word, Adobe Acrobat and Power Point A master’s degree in education, human resources or a related area Conditions of Employment Requires the ability to pass a background check Requires the ability to utilize and maintain state issued equipment such as a laptop Requires the ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.
This includes the ability to work evenings and weekends Requires the ability to travel in the performance of duties, with overnight stays as appropriate The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description Work Hours: 8:30 a.
m. - 5:00 p. m. Monday - Friday Work Location: 2946 Old Rochester Rd Springfield, IL 62703-5659 Agency Contact: Job Family: Leadership & Management The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number: 33608 Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (Do IT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This
position serves as a Technical Manager for Do IT/DPH organizing, planning, executing, controlling, and evaluating the IT activities of systems and developer analysts engaging in the full range of systems analysis functions.
In this role you will develop and implement policy and procedure for maintenance of Newborn Screen and Hi Track systems for the Office of Women’s Health (OWH). In addition, you will develop work breakdown structures (WBS) and task lists, sets target dates, resource scheduling, and objectives. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position with Do IT! As a State of Illinois employee, you receive a comprehensive
benefits package including: • Competitive Group Insurance benefits including health, life, dental and vision plans • Flexible work schedules (when available and dependent upon position) • 10 -25 days of paid vacation time annually (10 days for first year of state employment) • 12 days of paid sick time annually which carryover year to year • 3 paid personal business days per year • 13-14 paid holidays per year dependent on election years • 12 weeks of paid parental leave • Pension plan through the State Employees Retirement System • Deferred Compensation Program – voluntary supplemental retirement plan • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility For more information regarding State of Illinois Benefits follow this link: www2.
illinois. gov/cms/benefits/Pages/default. aspx Job Responsibilities 35% Under general direction, serves as the Technical Manager for the Department of Innovation & Technology (Do IT), supporting the Department of Public Health (DPH): Organizes, plans, executes, controls, and evaluates the information technology (IT) activities of systems and developer analysts engaging in the full range of systems analysis functions.
Oversees and participates in system design, software support, program development, maintenance, and enhancement of system environments. Develops and implements policy and procedure for maintenance of Newborn Screen and Hi Track systems for the Office of Women’s Health (OWH). Manages and directs subordinates performing support and maintenance functions with primary focus the OWH Newborn Screening and Hi Track systems. Evaluates needs and makes recommendations for maintenance, enhancements, and safety of operations area. Engages in data exchange programming utilizing standards such as HL7 and/or Electronic Document Interchange (EDI).
25% Serves as working supervisor: Assigns and reviews work. Provides guidance and training to assigned staff. Counsels staff regarding work performance. Reassigns staff to meet day-to-day operating needs. Establishes annual goals and objectives. Approves time off. Prepares and signs performance evaluations. 15% Develops work breakdown structures (WBS) and task lists, sets target dates, resource scheduling. and objectives: Recommends, develops, and implements policies & procedures primarily for the Office of Health Protection (OHP) and the Office of Women’s Health (OWH).
Compiles data for cost-benefit analysis and allocates resources. Provides project status reports to upper management. (Job Responsibilities continued) 15% Performs analysis of the business processes and needs of the OHP INEDSS system to identify business problems and propose business solutions: Analyzes business operations to gain understanding of the processes and improving the efficiency and effectiveness of its operations. Conducts and coordinates feasibility studies to determine users’ needs and requirements for computer applications.
5% Keeps abreast of new developments in the background check field: Continues education by attending meetings, training sessions, seminars, and conferences to increase familiarity with and maintain current on products, vendors, techniques, and procedures. Attends demonstrations and exhibitions related to assigned operations. 5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to four (4) years of college with course work in computer science or directly related fields.
Require prior experience equivalent to three (3) years of progressively responsible administrative experience in computer systems, computer programming, project management, systems analysis, or a related Information Technology field in a public or business Information Technology organization. Specialized Skills Requires three (3) years of professional experience in systems design, software support, program development, maintenance, and system enhancements. Requires three (3) years professional experience developing work breakdown structures (WBS), task lists, sets target dates, resource scheduling, and objectives.
Requires three (3) years of professional experience conducting and coordinating feasibility studies to determine users’ needs, and requirements for computer applications. Requires three (3) years of professional experience in data exchange programming utilizing standards such as HL7 or Electronic Document Interchange (EDI) in a public health environment. Preferred Qualifications (In Order of Significance) Three (3) years of professional experience in systems design, software support, program development, maintenance, and system enhancements.
Three (3) years professional experience developing work breakdown structures (WBS), task lists and setting target dates, resource scheduling, and objectives. Three (3) years of professional experience conducting and coordinating feasibility studies to determine users’ needs, and requirements for computer applications. Three (3) years of professional experience in data exchange programming utilizing standards such as HL7 or Electronic Document Interchange (EDI) in a public health environment. Three (3) years of professional experience supervising IT staff. Ability to analyze administrative problems and adopt an effective course of action.
Ability to develop and maintain cooperative working relationships. Developed verbal and written communication skills to present technical information to others with clarity and precision. Ability to coordinate work activities of subordinates to achieve desired outcomes Conditions of Employment Requires the ability to pass a position specific, agency required background check. Requires the ability to travel. Requires the ability to work outside of normal hours to meet deadlines. Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties. Requires the ability to lift and carry objects or equipment weighing up to 20 pounds This is considered light work as defined by the U. S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Work Hours: 8:30AM - 5:00PM Monday - Friday Work Location: 422 S 5th St Springfield, IL 62701-1824 Agency Contact: Job Family: Science, Technology, Engineering & Mathematics This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: @SIL-P1. The Department of Innovation & Technology (Dol T) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, Dol T delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, Dol T offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally.
Do IT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number Position Overview Under direction, performs paraprofessional or technical secretarial and office support functions. Job Responsibilities 1. Under direction of the Section Manager, performs para-professional and technical secretarial functions: • Utilizes a personal computer to provide support to section supervisor
and technical staff. • Receives and logs regulatory review projects upon receipt of project related correspondence to the SHPO. Follows procedures to move regulatory review project throughout the SHPO.
• Screens incoming work to maintain a smooth, timely and accurate flow of work. • Generates outgoing regulatory review correspondence with direction from technical staff and Section Manger. Provides such correspondence to clients and other project partners. • Accesses information from multiple sources, such as but not limited to SHPO files, internal and external websites, to provide missing information for regulatory review projects. • Assists clients and the general public regarding SHPO
procedures, and state and federal laws and regulations that govern regulatory reviews.
• Gathers information related to regulatory review projects according to unit processes and as directed by supervisor. Responds to inquiries by clients and other project partners on regulatory review projects. • Establishes and maintains digital and hard copy filing systems for regulatory review projects. • Possesses expert knowledge of, and refers regularly to, regulatory review digital and hard copy files. • Monitors and completes review projects for completion deadlines as set forth by federal and state program requirements and as directed by supervisor. 2. Operates and maintains complex regulatory review project database via web applications: • Logs and tracks incoming regulatory review projects in web system applications, including items such as but not limited to hard copy and digital correspondence, emails, project review notes and notes from telephone calls.
• Maintains digital files for customer response letter templates. • Prepares and maintains documentation of database related processes and procedures, updates documentation as necessary. • Follows and implements new procedures and compliance methods for same according to supervisory direction in response to regulatory review concerns.
(Job Responsibilities continued) 3. Trains SHPO staff on system applications used within the Division: • Confers with managers to coordinate training participation and gives orientation sessions to new employees, and to existing employees as directed by supervisor. • Maintains and updates training materials as needed. 4. Monitors, tracks, processes, and delivers historical recordation packages for mitigation projects. • Under guidance of the Section Manager, monitors and tracks the development of historical recordation packages. Coordinates with clients, vendors, SHPO staff to be aware of required project deadlines.
• Processes completed recordations according to unit procedures. • Sends completed recordations to federal Heritage Documentation Programs and state recordation repository. 5. Routinely retrieves files from the Old State Capital: • Serves as back up to reception area by answering phone calls. 6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications 1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Perferred Qualifications 1. One (1) year of extensive knowledge of office practices, procedures, and programs. 2. Two (2) years of extensive knowledge of composition, grammar, spelling, and punctuation. 3. Two (2) years of extensive knowledge of basic mathematics. 4. Two (2) years of working knowledge of the logic of computer programs. 5. Two (2) years of experience in the ability to follow oral or written instructions. 6. Two (2) years of experience in the ability to operate commonly used manual and automated office equipment and perform routine maintenance.
7. Two (2) years of experience in the ability to communicate clearly and effectively both orally and in writing. Employment Conditions All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities. 1. Ability to pass background check. 2. Valid driver's license 3.
Ability to travel to other locations as needed. Agency Statement Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.
The State Historic Preservation Office (SHPO) is charged with administering federal and state preservation programs and laws, including: overseeing the nomination of sites to the National Register of Historic Places; conducting surveys of historic and archaeological resources; reviewing federal and state undertakings (such as road projects) for their impact on cultural resources; working with local governments in developing local historic preservation programs in preparation for designation as Certified Local Governments; administering rehabilitation tax incentives for qualified historic buildings; and providing education, training, and technical assistance to the public in historic preservation matters.
Work Hours: Mon. - Fri. 8:00am - 4:30pm Work Location: One Natural Resources Way, Springfield, IL 62702 Agency Contact: Vicky Fowler Email: Vicky Phone #:217-875-xyz X Job Family: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
