Location: Springfield, IL
Company: State Of Illinois
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Num ber #31161 POSITION OVERVIEW The Bureau of Environmental Programs is seeking to hire an Administrative Assistant I. Qualified applicants should have knowledge of office practices and be able to complete work independently as well as coordinating workflow through the Bureau. JOB RESPONSIBILITIES Acts as Staff Assistant
to the Bureau Chief by conferring with management personnel, with organization of workloads and work assignments relating to operations of the Bureau.
Serves as accounting liaison for travel vouchers, invoice vouchers, payroll documents, fleet management on behalf of Bureau. Coordinates a variety of bureau activities for the Bureau Chief. Assists with programmatic activities and duties performed by support staff: Types correspondence, memoranda, reports, meeting minutes and forms. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above. MINIMUM QUALIFICATIONS Requires knowledge, skill, and mental development equivalent to completion
of four years of college, preferably with courses in business or public administration.
Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program. PREFERRED QUALIFICATIONS Prefers two (2) years of experience working in the Microsoft Office Suite products. Prefers three (3) years of experience working in an office using manual and automated office equipment. Prefers two (2) years of working knowledge of the logic of computer programs. Prefers working knowledge of fiscal and budgetary procedures. CONDITIONS OF EMPLOYMENT Requires the ability to successfully pass a background check.
Requires the ability to maintain state issued equipment such as a laptop. Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license. Overtime is a condition of employment, and you may be requested to work overtime including scheduled, unscheduled, or last-minute overtime. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8am-4:30pm, Monday-Friday Work Location: 801 E Sangamon Ave Springfield, IL 62702-1813 Agency Contact: Bureau of Human Resources Email: Phone #:217-785-xyz X Job Family: Office & Administrative Support; Environmental & Natural Resources The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people statewide, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.
AGR values employees with different backgrounds, life experiences, and talents. AGR offers a robust benefit package including; Monday-Friday work schedule Flexible work schedules in many program areas Health, life, vision, and dental insurance 12 Weeks paid maternity/paternity leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn twelve (12) paid sick days annually Ten to twenty-five (10-25) paid vacation days based on years of service Employees earn three (3) paid personal days pro-rated based on start date Thirteen - Fourteen (13-14) paid state holidays annually If this opportunity appeals to you, please apply today!
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
