to professional growth and a culture that embraces our five core values of Quality. Innovation. Service. Integrity. Transparency. JOB SUMMARY The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
JOB QUALIFICATIONS Experience in healthcare or hospital setting preferred. Associates degree required; Bachelors degree in related field preferred. Three to five years of experience in an administrative role. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills
and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing JOB DUTIES Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies
and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned. West Suburban Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, interaction, national origin, disability status, genetics, protected veteran status, interactionual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
