Vice President for Student Life & Dean of Students, and to staff within the division of Student Life, with a minimum of supervision; requires a professional manner, ability to maintain confidentiality, and to set priorities. Duties and Responsibilities Perform routine office support activities including photocopying & filing; creating/completing forms; opening, screening, sorting and delivering mail; ordering and maintaining supplies.
Establish and maintain filing and records system. Must be able to work on multiple projects, meet specific deadlines, and to handle a high volume of administrative tasks. Greet visitors, answer and screen telephone calls. backss nature of business and provide
assistance or make appropriate referral. Represent the Division of Student Life and the College to visitors. Coordinated and maintains the schedule of the VPSL & Dean of Students.
Assist with project management of key projects throughout the year as determined by the VPSL & Dean of Students. Assist with staff searches, as needed, within the division. Format, keyboard, edit, and proofread correspondence, manuscripts, reports, and other material. Assemble attachments and corresponding material and review for completeness and correctness prior to distribution. Gather, compile, organize, and manipulate data to create reports or summaries. Coordinate and monitor budget and accounts. Research
and reconcile discrepancies. Prepare reimbursements, check requests, purchase requisitions, maintenance requests and invoices to forward to appropriate parties.
Coordinate use of facilities as needed, including meeting times and locations, catering services, special equipment and materials. Assist with a variety of public relations activities, including placement of advertisements, administrative support for the production and distribution of posters, announcements, brochures, and invitations. Construct and maintain databases. Train and direct student workers. Other duties as assigned. Qualifications A minimum of 3 to 5 years of experience in an office or business setting, including at least one year in a principal or lead role.
Experience working in a college or university setting preferred. References must indicate a record of excellent attendance, diligent performance, accuracy and attention to detail, and ability to prioritize and organize work. Proficiency in working in a Windows environment, particularly in the use of Word, Excel, & Power Point. Must be comfortable and proficient working in a virtual environment with the use of Microsoft Teams and Zoom. Facility with electronic mail, Internet and other software packages. Demonstrated ability to work with a diverse population with tact, diplomacy, discretion, and confidentiality.
Willingness to work as a team player. Excellent interpersonal and communication skills. Well-developed organizational skills. Proven ability to exercise good independent judgment. Excellent problem-solving skills. Extraordinary attention to detail, precision and accuracy. Ability to define problems, collect information, and draw appropriate conclusions. Excellent time management skills. Ability to set priorities. Knowledge of English grammar, spelling and punctuation. Good typing skills. Microsoft Outlook Calendar.
Supervisory Duties This position does not require any supervisory duties. Disclaimer The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position. Job Description Status The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required.
Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. Application Instructions Apply for this job at washjeff. /jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately. Employee Benefits Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs.
These benefits add significantly to the employee's total compensation package. Getting to Know W&J Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa. with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education.
For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions. Celebrating Diversity Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators and employees are able to live, study and work in an atmosphere free from bias and harassment.
The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world. Equal Opportunity Employer Washington & Jefferson College (W&J) is committed to increasing diversity in our community and actively pursues individuals from all backgrounds.
Additionally, W&J College complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, interaction, religion, age, disability, interactionual orientation, protected veteran status, gender identity, or national origin. Job Posted by Applicant Pro
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
