respond to inquiries for students and resolve issues. Interprets policies and procedures for students. Refers issues to Manager as appropriate. Receives and responds to telephone and e-mail inquires, filing, and miscellaneous clerical duties. Processes daily mail, and other related duties as assigned including reviewing campus encumbrances.
General Responsibilities Under supervision, performs routine administrative tasks related to bursar accounts, such as applying tuition and fees and processing payments. Audits bursar accounts and payments to ensure compliance with deadlines and applicable regulations; communicates discrepancies to supervisor and may assist with routine corrections.
Fields e-mails and phone calls, responds to inquiries and requests, and explains policies and procedures. Helps students, parents, employees, sponsoring organizations, departments, and other constituents understand billing information, including deadlines, interest, payment plans, fees, and processes.
May serve as a resource to lower-level Bursar Assistants and university constituents. Qualifications EDUCATION Required High school diploma or equivalent (such as HSED or GED)Preferred Some college WORK EXPERIENCE Required 2 years in relevant field Preferred 3 years in relevant field Experience with phone and e-mail correspondence SKILLS Required Proficient communication skills Maintains
a high degree of professionalism Demonstrated time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Preferred Strong customer service skills Possesses passion for helping students Ability to multi-task Strong Microsoft Office skills Demonstrates general knowledge of People Soft Student Information systems (SIS) or similar program Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
The position involves sedentary work as well as periods of time moving around an office environment and the campus.
The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Gary, Indiana Advertised Salary$15.00 - $17.00 per hour based on experience Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification Career Level: Intermediate FLSA: Nonexempt Job Function: Finance Job Family: Bursar Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, interaction, interactionual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of interaction in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U. S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online.
You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD. Contact Us Request Support Telephone: 812-856-xyz X
with WIC Director Schedule intentional bi-weekly coaching meetings Maintain ongoing/routine communication. Supervise Clinic Managers Schedule monthly coaching meetings. Ensure monthly local clinic staff meetings are conducted. Review annual performance appraisals and provide feedback to supervisors prior to actual reviews.
Conduct monthly WIC Manager meetings. Budget responsibilities Assist in developing and tracking WIC budget. Monitor monthly financials. Assist in end of month billing process. Review Grant Status Update (GSU) report on a monthly basis. Participate in development and monitoring of program goals/objectives. Facilitate WIC employee training. Request, maintain, and delete
access accounts for employees as required. Develop and update training plans, including both agency and Indiana Department of Health (IDOH) training tools. Coordination of agency clinic schedule and staff assignments Hospital Certifications Maintain ongoing relationship with hospital OB staffing.
Develop staffing plan and monitor operations as needed. Ensure technology needs are met for certification process. Update MOUs as needed. Review and backss reports. Attend WIC state and regional meetings. Represent WIC and New Hope Services at community meetings. Complete Share Point responsibilities: training registration; employee roster updates; publicity and outreach log. Oversee clinic computer
hardware needs and IT equipment inventory. Coordinate nutrition education component of agency program.
Coordinate local involvement with IDOH WIC pilot projects. Incorporate education opportunities/activities at the local level as stipulated in the State Nutrition Education Plan. Develop standardized second nutrition education contact options for all clinics (individual counseling; online nutrition education; facilitated group discussions; and food demonstrations) Maintain agency nutrition education material list with state approved materials. Assist agency WIC director with completion of Nutrition Education Plan. Perform certification duties as needed.
Accept clinic assignments as scheduled. Travel reimbursement provided for subsequent clinic travel beyond clinic site where workday begins. GENERAL DUTIES: Assist in other areas of the facility as requested by any building supervisor or program director. Attend monthly staff meetings. Be thoroughly familiar with, and review at least annually, Personnel Policies and Procedures of New Hope Services, Inc. Maintain confidentiality regarding all personnel and financial matters of the Corporation. Contribute to the team effort to accomplish the mission of New Hope Services, providing services responsive to individual needs QUALIFICATIONS: Basic computer knowledge Experience working in public health, pediatrics, and/or obstetrics Dynamic leadership history focusing on possibilities rather than limitations Innovative technology expertise Must have the ability to effectively communicate with various levels of people, in a variety of settings, including employees, outside vendors, and community leaders EDUCATION/YEARS OF EXPERIENCE: Registered Dietician or Registered Nurse with a valid licensure required or minimum of Bachelor's Degree, approved by Council for Higher Education Accreditation (CHEA), in Nutrition or related field with a minimum of 15 hours in nutrition courses Two (2) years of previous supervision experience preferred New Hope Services (NHS) is proudly celebrating 65 years of service to Southern Indiana and our extended service area.
NHS has built the capacity to provide a full continuum of human services from child and family support through ability services. Our unique expertise in developing affordable housing allows us to also partner with the communities we serve to have an even greater positive economic and community development impact. Medical Dental Vision STD LTD - company paid Life Insurance - company paid Employee Assistance Program - company paid Accident & Critical Illness 401k - annual company match (% varies) Paid Vacation, Paid Sick Time, Paid Personal Days, Paid Holidays Cell phone reimbursement stipendEqual Opportunity Employer PI2640487e4b
at a Great Clips salon, and we'd love for you to be part of that. The RICHARD LYNN company was founded with the belief that together we can do anything. We strive to create an environment that inspires grace, trust and a deep respect for each other. We believe in working together as a family and always supporting each other through the tough times.
As our company continues to grow these values fuel our growth and truly are the cornerstone that guides us. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology
and/or barber license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
to build a career you can be proud of. Weekend Day Shift, Saturday, Sunday & Monday, 6:00am - 6:00pm What you'll do on a typical day: Load and unload material using hand trucks, forklifts, hoists, conveyors, etc. Ensure packaging, routing and systems work is completed quickly and accurately - Participate in and guide team in the Lean warehousing system on the floor - Complete tasks by following established procedures - Ensure all work is performed in a safe manner - Participate in stand-up activities with cross-functional teams What you need to succeed at GXO: - At a minimum, you'll need: 1 year of experience in a warehouse environment Experience operating material handling equipment and using
a handheld scanner It'd be great if you also have: High school diploma or equivalent - Availability to work a flexible schedule with possible overtime when needed Experience using a Warehouse Management System (WMS)This job requires the ability to: Lift up to 50 lbs.
frequently and greater than 75 lbs. occasionally Lift objects of various shapes, sizes and weights Bend, stoop, squat, twist, push and pull Stand, sit or walk for long periods of time Handle or manage tools or equipment Adjust focus and demonstrate close vision, distance vision, color vision, peripheral vision and depth perception - Tolerate hot or cold warehouse environments We engineer faster, smarter, leaner supply chains.
GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world.
We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, interaction, disability, veteran or other protected status. GXO adheres to CDC, OSHA and state and local requirements regarding COVID safety. All employees and visitors are expected to comply with GXO policies which are in place to safeguard our employees and customers.
All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement
at a Great Clips salon, and we'd love for you to be part of that. Great opportunity to grow into a salon manager. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary by state/province) What benefits may be offered by each salon owner in return?
Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right? Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
at a Great Clips salon, and we'd love for you to be part of that. We're the largest franchisee in the US. We strive to have the highest effective wage in the market (base + commission + productivity + tips). Last week our avg effective wage was $31.27/hr. Some make more, some less, but no one earns less than $20/hr.
FT. Hands-on training. Free shears ($199 msrp) just for coming in for an interview. Cosmetology or barbers license required. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber
license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
Coordinates actual production for several departments against scheduled production and alters to meet unforeseen conditions to ensure maximum use of the available capacity for finished product and the need for materials and labor. Responsibilities Schedule all shop floor operations in compliance with the Master Production Schedule.
Assure adequate supplies of purchased and/or manufactured materials are on hand to support the shop floor with a workable and fluid schedule. Adjust schedules to provide expedient build of any product shortages reported by Distribution. Maintain files on bills of materials, assembly specifications, and tooling requirements. Comply with all plant policies and
procedures. Comply with current Quality Systems Requirements. Work closely with Department Managers to ensure correct production requirements are produced in a timely manner.
Perform other work as assigned by Management including 5S cleaning. Attend all meetings and training as scheduled. Undertake assigned projects as directed by Plant or Department Manager Provide Shop floor with update to date Word Orders Assist in Physical Inventory preparations. Qualifications Education, Experience, and Skills Required: Associate degree preferred or equivalent experience. Good math and computer skills Excellent written and verbal communication skills to effectively conduct training and interact with
all personnel. APIC's CPIM Certification preferred. Excellent computer skills -specifically including Excel spreadsheets (spreadsheet creation, formulas, and analysis)Physical Requirements: Walking, Standing and Sitting as necessary.
Will be exposed to extreme environmental conditions (hot, cold, humid) Occasional lifting from weight up to 50 pounds Equipment Used: Computer on a daily basis EEO Statement Stryten Energy is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, interaction, national origin, age, disability, veteran status, genetic information, interactionual orientation, gender identity or expression, or any other basis prohibited by law.
About Statement Stryten Energy helps solve the world's most pressing energy challenges with a broad range of energy storage solutions across the Essential Power, Motive Power, Transportation, Military and Government sectors. Headquartered in Alpharetta, Georgia, we partner with some of the world's most recognized companies to meet the growing demand for reliable and sustainable energy storage capacity. Stryten powers everything from submarines to subcompacts, microgrids, warehouses, distribution centers, cars, trains and trucks. Our stored energy technologies include advanced lead, lithium and vanadium redox flow batteries, intelligent chargers and energy performance management software that keep people on the move and supply chains running.
An industry leader backed by more than a century of expertise, Stryten has The Energy to Challenge the status quo and deliver top-performing energy solutions for today and tomorrow. Learn more at.
we invest in. We hire based on attitude, aptitude, and a drive to succeed, qualities that have awarded us one of Indiana's top places to work. Recently, we've experienced exponential growth so we're looking to expand our dynamic Operations department to support this growth and help us to improve the lives of more than 200,000 mobility users.
If you're looking for a rewarding opportunity where you can work alongside other dedicated individuals who will inspire you to grow your skill sets and advance your career, bring your passion and experience to Rehab Medical! Why You Should Apply: We offer competitive pay, health benefits along with a generous 401 (k) match, and growth opportunities
Guided Orientation Process at our Headquarters Mentorship Onboarding Program Employee Recognition Program Leadership Development Program Continuing Education Opportunities Network of Support (health and well-being) Summary The Office Assistant under the direct supervision of the Fulfillment Manager, responsible for the coordination of the day to day operations of the assigned office and warehouse location.
This position is Monday through Friday from 8:00am until 5:00pm. Essential Job Duties and Responsibilities include the following. Other duties may be assigned as necessary. Essential Functions: Coordinates with local offices and processes order fulfillment Receives and coordinates calls
from patients, customers and other offices Other tasks as assigned Job Knowledge, Skills, Abilities, Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intermediate computer skills Ability to maintain confidentiality Excellent verbal and written communication skills Provide courteous, friendly and efficient service to customers Ability to work independently, be detail oriented and organized Ability to meet multiple competing deadlines Prioritization skills Education and Experience High School Diploma required Minimum 2 office administration and/or customer service experience PIbea932cf111a-25660-33416583
at a Great Clips salon, and we'd love for you to be part of that. We're the largest franchisee in the US. We strive to have the highest effective wage in the market (base + commission + productivity + tips). Last week our avg effective wage was $31.27/hr. Some make more, some less, but no one earns less than $20/hr.
FT. Hands-on training. Free shears ($199 msrp) just for coming in for an interview. Cosmetology or barbers license required. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber
license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
phones; and assisting walk-in customers. Hours: 8:30am-4:30pm - Monday through Friday Benefits are available Requirements: Minimum high school diploma; some college preferred Previous office experience preferred Good communication skills with other staff, public, courts and other county offices Good computer skills, and the ability to learn new programs Ability to work with other staff in a high volume office Highly organized and ability to organize workload and establish priorities Clark County Government is " An Equal Opportunity Employer"
a crucial role in facilitating and coordinating scheduling activities for clients, suppliers, and internal teams.
This remote position offers flexibility and the opportunity to work with clients and suppliers in multiple countries. Your responsibilities will include conducting research, creating schedules, presenting quotes to clients, and maintaining effective communication with suppliers through email and other channels.
This independent contractor opportunity is commission-based, and your compensation is derived from the profits generated by your sales (1099). Key Responsibilities: Conduct Research: Gather information relevant to scheduling and coordination tasks, such as availability
of resources, pricing, and scheduling constraints. Planning: Develop schedules and plans that meet the needs and expectations of clients, considering time zones, resources, and other relevant factors.
Client Interaction: Communicate directly with clients to understand their scheduling preferences, provide quotes, and address any inquiries or concerns promptly and professionally. Supplier Relations: Establish and maintain relationships with suppliers, negotiating terms, coordinating services, and ensuring seamless collaboration. Email Communication: Utilize email communication as a primary means to facilitate scheduling, share updates, and address any issues that may arise. Training: Participate
in comprehensive training programs provided by the company to acquire the necessary skills and knowledge for the role.
Qualifications: Must be 18 years of age or older. Authorized to work in the USA, Australia, Mexico, or Colombia. Access to a stable Wi-Fi connection, a smartphone, or a computer. Strong communication skills, both written and verbal. Ability to work independently and manage time effectively. Attention to detail and problem-solving skills. Adaptability and willingness to learn. No prior experience is required, as comprehensive training will be provided. Powered by Jazz HR
The season will run from January through early March. Here’s what you need to know: It’s a FT seasonal position with scheduled hours late January through early March (with possible extension) It's helpful to be flexible throughout the GSGCNWI council geography (may require travel and use of personal vehicle with mileage reimbursement) This position will interact with our volunteers and Girl Scouts We are looking to fill openings in our Schererville Gathering Place!
You can be expected to work the hours below on a rotating basis. Monday, Tuesday, Wednesday, and Friday from 9 a. m. - 4 p. m. Thursday 9 a. m. - 6 p. m. Saturday 8 a. m. - 2 p. m. You will … Work in our cookie cupboard(s),
associate with volunteers and staff and maintain paperwork and update electronic ordering system Oversee and coordinate cookie cupboards at designated site(s) Be trained to use our point of sales system to process orders Keep an inventory of cookies and complete the necessary paperwork Submit cupboard cookie restock orders to appropriate team members as needed Communicate regularly with volunteers and employees from all teams Contribute to the betterment of the Girl Scout movement and the cookie program.and so much more!
Our offices will be closed for the holidays between December 22 and January 1, so we will not be reaching out to candidates during that time. GSGCNWI embraces the unique
perspectives that you obtain in terms of education, opinions, culture, ethnicity, race, interaction, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, interactionual orientation, and beliefs.
We are proud to be an equal opportunity employer. Powered by Jazz HR
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below. About the Bureau of Motor Vehicles (BMV): The Indiana Bureau of Motor Vehicles has been named one of Indiana’s 2023 Top Workplaces
by its employees. The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency.
The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we: - Invest in our employees - Engage our customers - Provide sustainable systems - Embrace product innovation Salary Statement : The salary for this position traditionally starts at $29,588.00. A Day in the Life: The essential functions of this role are as follows: Use your job knowledge to conduct customer transactions Answer customer’s questions and provide guidance Assist with the daily opening
and closing of the branch Check transactions to ensure accuracy, timeliness, and proper accounting Work with leadership to resolve escalated customer concerns and system problems File applications as completed throughout the day The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.
Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. What You'll Need for Success: You must meet the following requirements to be considered for employment: High school diploma or equivalent. Customer service experience Top-notch communication skills A high level of critical thinking and the ability to troubleshoot Ability to process cash and card transactions Ability to travel up to 20 percent of the time to branch locations, training, or branch-related community activities Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities Deferred compensation 457B account (similar to 401k plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free Linked In Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance.
Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, interaction, national origin, ancestry, age, interactionual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants.
We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
contractors Files any necessary work. Qualifications: Highly accurate data entry Knowledge of MS Office: Word, Excel, Outlook, Power Point. Strong multi-tasking, organizational skills. Attention to detail Education and/or Experience High school diploma or general education degree (GED); or three to six months related experience and/or training; or equivalent combination of education and experience.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While
performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms.
The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. EEO Statement Champion Home Builders is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, interactionual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other legally protected characteristics. Champion Home Builders participates in the E-Verify Program. Background check and Drug Screen are required Job Posted by Applicant Pro
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below. About the Office of Community and Rural Affairs (OCRA): OCRA works with local, state, and national partners to provide resources
and technical assistance to aid communities in shaping and achieving their vision for community and economic development. Salary Statement : The salary for this position traditionally starts at $42,900 but may be commensurate with education or work experience.
Role Overview : The Office Administrator serves as a key resource to the Office of Community and Rural Affairs (OCRA), supporting the full OCRA team in a wide array of responsibilities. This position represents the interests of the State of Indiana, the Lt. Governor, and OCRA. This position is responsible for coordinating meetings, speaking engagements, workshops, and training, and updating and maintaining operations policy manuals.
The Office Administrator also provides administrative support to staff for all OCRA programs, projects, and events.
The Office Administrator provides excellent customer service and responsive communication to all internal and external customers and is organized and well-versed in written and verbal communication. The Office Administrator reports directly to the OCRA Chief Operating Officer. A Day in the Life: The essential elements of the job duties: Coordinate and schedule meetings, speaking engagements, etc; Set up and serve as support for technology for internal/external meetings; Create and collect data from surveys; Become knowledgeable of OCRA programs as well as community and partner dynamics; Manage OCRA-hosted training and conference registration as well as sponsorship processes including collection of fees; Assist with external conference/workshop registrations for the OCRA team, in collaboration with the Business Office team; Assist with OCRA team policy and operations training, orientation manual updates, and revisions; Serve as POC to coordinate event sheets with the OCRA team as well as the Lt.
Governor’s team to ensure representation at community events; Assist with OCRA-related LG advance details and requests; Assist in vehicle scheduling for the central office team, including state and rental vehicles; Manage routine maintenance, detailing, and audits on state fleet vehicles; Assist the OCRA team with in-state and out-of-state travel arrangements in coordination with the Business Office team; Handle confidential information and discussions with professionalism; Coordinate with the communications team for meetings, events, and other speaking engagements; Assist with grant administrator certification and continuing education training; Set up monthly all-staff meetings on an annual basis, including coordinating meeting space and agenda; Attend and provide meeting minutes for internal/external meetings; Reserve meeting space and conference lines for the OCRA team; Work closely with the Business Office team to order supplies, business cards, update phones and other IT needs for new employees; Answer main OCRA line, assist customers by answering questions, routing calls to appropriate staff members, and promptly responding to voicemail.
Open, date stamp, sort, and deliver OCRA mail, including scanning and emailing to regional staff members; Assist with written and electronic correspondence; Assist with physical and electronic filing; The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.
Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. What You'll Need for Success: You must meet the following requirements to be considered for employment: Bachelor’s degree or commensurate experience, with a minimum of two years of working experience as an executive and/or administrative assistant or office manager; Strong verbal and written communication skills; Consistently provide excellent customer service internally and externally; Ability to work independently under general direction, be proactive, multi-task, and prioritize workflow; Attention to detail and high level of accuracy; Considerable organization and time management skills; Analytical mindset and independent thinker with strong customer service skills; Working knowledge of Microsoft Office Suite, considerable knowledge managing calendars, and ability/willingness to learn new software packages as the job requires; Basic knowledge of OCRA programs and practices and the basic ability to apply that knowledge; Ability to travel occasionally within the state; Ability to manage multiple projects and related priorities; Ability to maintain effective and positive working relationships with OCRA staff and customers.
Supervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities Deferred compensation 457B account (similar to 401k plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free Linked In Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance.
Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, interaction, national origin, ancestry, age, interactionual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants.
We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
