team as the Deputy City Clerk. This individual would become part of a dynamic, engaging team that values the contributions made by its employees and encourages professional development. The Deputy City Clerk duties include performing highly responsible, confidential, professional and executive support-related in relieving the City Clerk of administrative detail.
This person also serves as a liaison between the city council and the public and provides information about the city's policies, regulations, previous legislation, and history. The Deputy City Clerk will engage regularly with the City Administrator and department heads and will perform all duties of the City Clerk in his/her absence.
This is an ideal role for someone who is detail-oriented with excellent communication skills, strong time management, and superb customer service skills.
Please read on to find out more about this position and how to apply. Essential Functions- Duties may include but are not limited to the following: In the absence of the City Clerk, performs the City Clerk duties, such as attending meetings, writing agenda reports and taking minutes. Assists with the compilation of agenda items for City Council meetings; prepares and distributes agenda packets; summarizes and publishes agenda information. Assists in preparing documentation for City Council members on issues discussed during meetings
including actions to be completed before next meeting and directions for any staff members who were not in attendance.
Researches agenda issues and materials to gain an understanding of the agenda items under discussion and to disseminate information to staff. Drafts City Council meeting agendas and publishes those agendas for distribution at public meetings and publication on the city website. Makes available minutes and transcripts of all meetings upon request. Works with the City Clerk to announce meetings, events, and City Council conferences by publishing events on the city website, in pamphlets, and through local publications. Interacts with citizens, candidates, management, and staff on a variety of often complex and sensitive issues.
Assists the City Clerk with election-related responsibilities; conducts and prepares a wide variety of research projects for citizens, City management, Council, and staff as needed. Knowledge and Skills Required by the Position Required Knowledge: Knowledge of office management practices and procedures. Familiar with organization and functions of municipal government. Familiar with legal requirements of City Council members, policies regarding meetings, and any laws applicable to administration of City Clerk duties.
Must have experience with technology including personal computing, email, copy and fax, scanners, audio recording equipment, word processing, spreadsheets, and database. Must have exceptional communication skills including written and verbal. Must have strong writing skills to produce reports, correspondence, and meeting minutes. Must be able to multitask and work under stressful conditions and deadlines. Must be able to work with City officials and the general public. Must use good judgment and maintain confidentiality of personal and private information of citizens and officials.
Knowledge of South Dakota notary guidelines. Required Skills: Must have experience with technology including personal computing, email, copy and fax, scanners, audio recording equipment, word processing, spreadsheets, and database. Must have exceptional communication skills including written and verbal. Must have strong writing skills to produce reports, correspondence, and meeting minutes. Must be able to multitask and work under stressful conditions and deadlines. Must be able to work with City officials and the general public. Must use good judgment and maintain confidentiality of personal and private information of citizens and officials.
E ducation and Experience: Possess or have the ability to obtain designation as a Certified Municipal Clerk (CMC) within three (3) years of employment. (http: ///index. aspx? NID=126). Must be a High School graduate or possess a GED certificate. Associate degree or bachelor's degree highly recommended. Must have at least some coursework at the college level in political science, communications, business, or public administration. Must have at least two years' experience in an administrative position, preferably in a public service position.
Must possess or have the ability to obtain and maintain a valid South Dakota driver's license. Eligible to become a Notary Public Commission for the State of South Dakota within six (6) months of employment and maintain throughout employment. Conditions of Employment : A candidate receiving a conditional offer of employment will undergo a background investigation and drug screening. The City of Box Elder has a generous paid time off program, 10.5 paid holidays per year and excellent benefits which include 100% employer paid health, dental, and vision insurance for the employee. Employees will be enrolled in the South Dakota Retirement System.
The City of Box Elder is an Equal Opportunity Employer. Job Posted by Applicant Pro
