Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
The Owasso Chamber of Commerce promotes collaboration and creates partnerships by connecting our businesses, government, schools, nonprofits, citizens, and visitors to vital resources and to each other. The organization is the driving force behind our Owasso Economic Development Strategic Plan fostering growth, advocacy, business retention and attraction, workforce development, and marketing.
Job Summary: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff. Performs clerical
and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
May conduct research (within skills and expertise) to assist with projects or inquiries. Coordinates and schedules travel, meetings, and appointments and accommodations for leadership and department heads. Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes
as requested. Responds to and resolves administrative inquiries and questions.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, basic bookkeeping maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence. Welcomes and directs visitors and clients. Answers and transfers phone calls, screening when necessary. Performs other related duties as assigned. Required Skills/Abilities: Exceptional verbal and written communication skills.
Excellent organizational skills, attention to detail and professionalism. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Flexible and adaptable in various situations and when interacting with many different personalities. Extensive knowledge of office administration, office equipment, clerical procedures, filing and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Ability to work independently and reliably. Ability to organize and prioritize tasks including delegation of tasks when appropriate. Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines. Education and Experience: High school diploma required; Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds
