Location: Owasso, OK
Company: Thrive Peo
The Owasso Chamber of Commerce promotes collaboration and creates partnerships by connecting our businesses, government, schools, nonprofits, citizens, and visitors to vital resources and to each other. The organization is the driving force behind our Owasso Economic Development Strategic Plan fostering growth, advocacy, business retention and attraction, workforce development, and marketing.
Job Summary: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff. Performs clerical
and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
May conduct research (within skills and expertise) to assist with projects or inquiries. Coordinates and schedules travel, meetings, and appointments and accommodations for leadership and department heads. Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes
as requested. Responds to and resolves administrative inquiries and questions.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, basic bookkeeping maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence. Welcomes and directs visitors and clients. Answers and transfers phone calls, screening when necessary. Performs other related duties as assigned. Required Skills/Abilities: Exceptional verbal and written communication skills.
Excellent organizational skills, attention to detail and professionalism. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Flexible and adaptable in various situations and when interacting with many different personalities. Extensive knowledge of office administration, office equipment, clerical procedures, filing and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Ability to work independently and reliably. Ability to organize and prioritize tasks including delegation of tasks when appropriate. Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines. Education and Experience: High school diploma required; Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
as needed. Applicants will be referred to selecting officials as vacancies occur based on the date of application. Duties Serves as a Child and Youth Program Assistant in a Child and Youth Services program and maintains control of and accounts for whereabouts and safety of children and youth.
Plans, coordinates, and conducts activities that meet the physical, social, emotional and cognitive needs for program participants based on the group and individual children and youth. Establishes a program environment that sustains participant interest and promotes positive interactions with other children, youth, and adults. Helps prepare, arrange, and maintain indoor and outdoor activity areas
and materials to accommodate daily schedules and provides program options for children with special requirements. Maintains program participation data and complete daily report.
Requirements Conditions of Employment Must be at least 18 years old at time of appointment. Direct Deposit and Social Security Card are required. Meet Qualification/eligibility/physical/background requirements for this position. Must have current health backssment which documents good mental and physical health, freedom from communicable disease, and immunizations in accordance with current Army and Do D policy including annual influenza vaccinations. A one year probationary period may be required (either initially
or upon conversion, if applicable). Successful completion of annual (or transition ) training requirements within the prescribed time frame and demonstrated on the job competence is required.
May be subject to an irregular hours, evening and or weekends. Satisfactorily complete an employment verification (E-Verify) Check. For positions in Child Development Centers, possess and maintain the physical ability to lift and carry up to 40 lbs. walk, bend, stoop, and stand on a routine basis. Incumbent is legally required to report all suspected incidents of child abuse/neglect. Individuals who have been trained will be required to administer medications prescribed by a physician to children/youth, perform CPR and first aid, and aid in providing a reasonable accommodation to children/youth with a special need.
Travel to on and off post locations may be required. Duties involve working both indoors and outdoors. Satisfactory completion of pre-employment background checks in accordance with AR 215-3, para.2, and a Child Care Tier 1 background investigation is required. Qualifications For Entry Level (CY-01): At a minimum, must have a high school diploma or General Equivalency Diploma (GED). Must be able to communicate in English, both orally and in writing.
For information on the qualification requirements for the higher paying levels such as Skill Level (CY-01) and Target Level (CY-02): Refer to our Applicant Information Kit. Note to applicants: College transcripts or certificates may be required at the time of application for applicants who want to be considered for Skill or Target level. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Applicants can claim the following eligibilities: Spouse Employment Preference Involuntarily Separated from the Military Business Based Action Current/Former NAF Employee / Current Appropriated Employee Outside Applicant Veteran / Spouse/Widow/Parent of Veteran Outside Applicant Non-Veteran Required documents for each consideration category can be found in the applicant information kit, point of contact information is listed at the bottom of this announcement if applicants have any questions about these consideration groups or documents.
Applicants are also welcome to reach out toconfirm receipt of the required documents or information when submitting an application for this position. Eligibilities are listed above in the consideration order in accordance with the AR 215-3.
Applicants will only be awarded the highest preference/priority consideration found eligible. By claiming the " Current/Former NAF Employee (CNE/FNE)" or " Current APF Employee (CAE)" priority consideration eligibility, applicants are self-certifying that they may not be eligible for other priority considerations. Failure to provide supporting documentation to validate preference or priority consideration claims could adversely impact the applicant's eligibility. For additional information on what may be required to support the applicant's eligibility claim, please refer to our Applicant Information Kit (URL: publicfileshare.
chra. army. mil/Applicants/NAF%20Applicant%20Information%20Kit%20for%20Army%20NAF%20Childcare%20Positions. pdf CNE/FNE/CAE priority consideration must be clearly defined in order to grant the priority consideration. We will need position title, series, grade, location and agency in order determine priority consideration. To ensure we have enough information, we encourage you to submit a copy of your most recent personnel action. Required Documents The following documents must be submitted with your application: HS Diploma/GED, College transcripts/Diploma, CDA, Proof of education Etc.
Resume PROOF OF EDUCATION IS REQUIRED AT THE TIME OF APPLICATION. ACCEPTABLE DOCUMENTS FOR PROOF OF EDUCATION ARE A HIGH SCHOOL DIPLOMA, A GENERAL EQUIVALENCY DIPLOMA (GED) OR A COLLEGE TRANSCRIPT LISTING COURSES THAT WERE TAKEN. A HIGH SCHOOL TRANSCRIPT INDICATING A GRADUATION DATE IS ALSO ACCEPTABLE. All documents must be in English or have a translated copy provided. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc. ) for professional and personal references on your resume.
The below items are accepted and may be needed to support a qualification and/or a claimed priority/preference: Cover Letter DD-214/ Statement of Service Disability Letter (VA) HS Diploma/GED, College transcripts/Diploma, CDA, Proof of education Etc. DA 3434 or equivalent References or letters of recommendations PCS Orders Proof of Marriage Status Resume If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U. S. Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. PDN-9b0010e7-f906-4fbf-8e9a-0ea4802e9094
incentive might be offered. A relocation incentive will be offered depending on funding availability and management discretion. Duties You will provide technical advice and advisory services to management, Contracting Officers, operating elements of the District and supported activities, and other specialists in connection with contractual matters.
You will perform the District's most complex, high dollar, and unique procurements which involve the more complex items, extensive technical services, hazardous, radiological, and toxic waste projects, and unique construction contracts. You will be responsible for contract administration functions following contract award throughout the life
of the contract. You will analyze proposals in negotiated procurements for compliance. You will serve as lead negotiator on modifications to existing contracts. You will conduct pre-award survey to determine responsibility of prospective contractor.
You will conduct pre-award survey to determine responsibility of prospective contractor. Requirements Conditions of Employment Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Financial Disclosure Statement (OGE-450) is required annually. Obtain and Maintain a current and valid state driver's license. Position is a part of Army Acquisition, Technology and Logistics
(AT and L) Workforce Position. Position requires completion of Defense Acquisition Foundational certification/(DAWIIA) Level I certification prior to assignment/appointment.
Obtain and Maintain Defense Acquisition Practitioner certification/(DAWIA) Level II certification within 24 months of assignment/appointment. Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and work experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e. g. Peace Corps, Ameri Corps) and other organizations (e. g. professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is. Basic Education Requirement: Applicants must have a 4-year course of study leading to a bachelor's degree (or higher degree) from an accredited educational institution authorized to grant baccalaureate degrees. (Note: You must attach a copy of your transcripts)ORExemption: You are exempt from the education requirements above if (A) you are a current Do D employee, in any occupational series, who has served on or before September 30, 2000, as follows: (1) Served as a GS/equivalent-1102 position or contracting officer position with authority to award or administer contracts above the SAT in any Federal agency, OR(2) Served as a military member in a comparable military occupational specialty; OR (B) you are a current member of the armed forces who occupied a position within an occupational specialty similar to the GS-1102 series on or before September 30, 2000 In addition to meeting the basic requirement above, to qualify for this position you must also meet the qualification requirements listed below: Specialized Experience: One year of specialized experience which includes: 1) Performing pre-award or post award functions including price cost analysis or negotiations; AND 2) Administering contracts for maintenance or construction.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11) NOTE: You must submit a copy of your college/university transcript (s) with your application package.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Veterans and Military Spouses will be considered along with all other candidates. Required Documents The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the.
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i. e. HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. For additional information see: 2. Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, if applicable You MUST submit a copy of your college/university transcript with your application package or you will be rated ineligible.
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. PDN-9b00113f-84af-4d40-8430-b947b8727253
