Preconstruction Coordinator | Lake Saint Louis, MO

Detailed Information

  • Location: Saint Louis, MO

  • Company: KCI Construction

Provide administrative support in the preparation of bid documents, including, but not limited to, bid bonds, performance and payment bonds, good faith effort paperwork, etc. Support estimating team on bid day. Update employee resumes, project reference sheets, and any other required documents for proposals and/or pre-qualifications.

Update bid list weekly and distribute prior to managers meeting. Handle the coordination of owner contract signatures and file in project files. Assign job number in Vista; update jobs in progress list as projects are assigned and distribute. Setup project files on shared drive. Conduct Project Setup steps in Vista for new projects, i. e. create project,

contract setup, phase setup, interface with job cost. Prepare subcontracts/purchase orders and ensure documents are returned and signed. Coordinate contract/subcontract language modifications with President.

Log and attach to record in Vista for compliance tracking. Manage compliance items, i. e. signed subcontract and certificate of insurance. Generate subcontractor/supplier list. Schedule hand-off and job start up meetings. Create new vendor set up in Vista; request, collect and attach W-9 to vendor record. Monthly hour reporting to ISNet world. Qualifications/Experience: Three + years administrative experience required; construction experience preferred. Effective listener with ability

to understand needs of team members. Exhibits positive can-do attitude.

Takes initiative; asks questions. Open to feedback and learning; self-reflective. Develops courteous and supportive relationships across the organization. Flexible and adaptable to changing situations. Strong organizational skills; effective time management to accomplish deadlines Experience in Vista preferred, but not required. Proficient in Microsoft Office Applications

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