Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Procedure Positions in this class perform routine transcript reconciliation and identify needed corrective actions to resolve discrepancies; answer questions; and maintain court proceedings documents and records. Essential Functions The following duties are normal for this position.
The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Obtains legal materials for the judge; maintains special legal resource files; maintains records for the court, and provides information upon request about scheduled court proceedings. Enters
civil small claims, debt claims, eviction claims, writs of execution, and garnishments; handles and processes payment monies; enters Traffic citations for DPS, Sheriffs, Parks & Wildlife, University of Texas, Port of Brownsville.
Enters class C and Occupational Driver's License, DPS Administrative Hearings and Mental Health commitment warrants section 573.012; enters and issues traffic warrants and magistrates; processes all civil petitions, sets civil petitions for hearings and sets jury trials; disposes all cases. Balances cash receipts/deposit slips; calculates, posts, and/or enters data into the financial management system; reviews preliminary reports; verifies data entry's accuracy;
identifies and initiates needed corrective actions; and submits transactions for system processing.
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned court functions; serves as liaison between supervisors, vendors, and other departments in regards to court policies and activities. Explains policies and procedures. Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data. Additional Functions Performs other related duties as required.
Minimum Qualifications High School Diploma or GED; supplemented by two (2) years of experience performing secretarial and/or administrative support work in a criminal justice system or legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must have a valid Texas Driver's License. ADA Compliance Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.
BENEFITS: Cameron County Offers Excellent Fringe Benefits , Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program. AA/EEO/MFD EMPLOYER
energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.
We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust,
and delivery. They are what we believe, what customers can expect, and how we deliver. Project Overview Bechtel is partnering with Next Decade to support their vision to provide the world access to lower carbon intensive energy with their Rio Grande LNG (RGLNG) project in Brownsville, Texas.
RGLNG is a natural gas liquefaction and export terminal situated on a 984-acre site on the banks of the Brownsville ship channel. The first phase of the RGLNG project consists of three liquefaction trains, two storage tanks and one marine berth. At full capacity, the five-train facility will have a production capacity of 27 million tonnes per annum (MTPA). Project Location Overview Brownsville, Texas
is a city known for its diverse history, tradition, and rich culture.
Located in the southernmost region in the beautiful state of Texas, lays Brownsville a rich, tropical oasis bordering the Rio Grande River and near the shores of the Gulf of Mexico. Brownsville embraces innovation, looks forward to the future and beyond! Position Summary Performs material management functions associated with the maintenance of related records and documentation for the receipt, storage, custody, and issuance of consumables, tools, bulks, spares, equipment, and permanent plant materials to be received at project temporary operating and jobsite locations. Job Dimensions Supervision Received Reports to and receives operational direction from Project Field Procurement Manager.
Receives functional direction from global business unit Field Procurement Manager. Supervision Exercised None Contacts Maintains direct working relationships with Field Engineering and Construction concerning availability of materials for issue to the field. Maintains direct working relationships with Purchasing, Traffic and Logistics, and Expediting concerning material delivery schedules and shipments. Maintains direct working relationships with assigned crafts and clerical personnel in the process of receipt, storage, custody, and issuance of all project materials.
Maintains direct working relationships with carriers concerning the receipt and delivery of project materials. Responsibilities Reviews purchase order receiving documentation including commercial invoices, packing lists, and bills of lading for accuracy and completeness. Contacts vendors to resolve any discrepancies. Ensures that all material is stored in accordance with the project storage plan and that the location of material in storage is properly reflected on the appropriate storage records (manual or automated).
Performs complete or partial inventories as required to validate inventory records. Assists Procurement supervision with the overall responsibility of maintaining custody of all project materials. Ensures that all issues of material are properly controlled and documented in accordance with project procedures. Takes part in the disposition of surplus project materials as approved by project management and directed by Procurement supervision. Prepares shipping documents and registers for all materials shipped from temporary operating and jobsite locations. Maintains registers to control industrial gas bottles log, returnable reel log, and returnable containers.
Prepares “Inspection Report, Construction Equipment” for all equipment rentals from BEO (Bechtel Equipment Operations) or third party equipment rental supplier. Prepares and maintains Bechtel Procurement System (BPS) Construction Equipment Log. Prepares and maintains BPS inventory control records (manual and automated). Job Knowledge General knowledge of receipt, storage and issuance of construction parts and materials. Experience in automa ted systems, especially BPS, and Microsoft office suite applications. Qualifications and Skills Basic Qualifications Must have the right to work and remain in the United States without visa sponsorship.
Additional Qualifications Must have minimum of 5 years office administrative/secretarial experience. Experience must have been obtained within the past 7 years. Experience with Aconex or other Electronic Content Management Systems. Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Outlook, Power Point, and Word. Skills backssments may be administered to evaluate proficiency. Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax.
Skills backssments may be administered to evaluate proficiency. Must be able to always provide clear communication to other personnel in a professional manner. Must be able to perform multiple tasks while meeting deadlines. Must hold a valid driver’s license. Must be willing and able to work overtime with little or no notice. Previous Bechtel experience working as an administrative assistant/secretary. Familiarity with Bechtel, and legal information management/records management requirements. Experience working at a construction jobsite.
Experience with e-Track. Shaping tomorrow together Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity.
These values are what we believe, what we expect, what we deliver, and what we live. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, interactionual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.
Performs other related duties as required. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned. Assists in supervising and coordinating daily operations of road crews in the completion of county-wide paving and drainage improvement projects. Assist in planning and organizing the daily work activities for the crews. Calculates estimates for materials quantities and costs Operates light to heavy road construction equipment as necessary to complete road
and drainage maintenance or improvement projects. Assist in maintaining equipment and machinery in safe operating condition Required to be on call and/or on-duty to assist the community in preparing, responding and recovering from severe weather events.
Assists in monitoring and backssing effective/efficient utilization of equipment and materials. Performs related duties as required. KNOWLEDGE, SKILLS, AND ABILITIES: (As utilized in the performance of the Essential Functions of the job) Knowledge of road repairs and maintenance, knowledge of all road construction tools and equipment, good knowledge of safety standard and practices. Skill in the operation of all related tools and equipment;
skill in mathematical and general engineering functions. Ability to perform a variety of road repair and maintenance functions, including operation of heavy road construction equipment and machinery, ability to communicate effectively verbally and in writing, ability to establish and maintain effective working relationships with coworkers, department heads, County employees, outside agencies/vendors and the general public.
Additional Functions Performs other related duties as required. Minimum Qualifications Graduation from High School or General Education Development (GED) certificate and at least two (2) years progressively responsible experience in road maintenance and construction including two (2) year lead or supervisory capacity, or an equivalent combination of education and experience.
SPECIAL REQUIREMENTS: ( Special licenses and other requirements necessary to obtain or retain t/1e position) Must have a valid Texas Driver's License Class C. A Commercial Driver's License (CDL A or B) is preferred. ADA Compliance Physical Ability: Physical requirements include frequent carrying/lifting 10 - 25 lbs. and 50 - 100 lbs. occasional visual acuity, speech and hearing, subject to stooping, crawling, kneeling, handling, twisting, reaching, pushing, and balancing to perform the essential functions.
Working conditions are primarily outside with exposure to temperature variations, occasional exposure to damp/wet surfaces, dusty conditions, flames and odors, flammable liquids and high noise levels. CONTACTS: (Nature of contacts, external relationships, and internal relationship ) External Contacts: Occasional contact with outside organizations and the general public. Communication is primarily face to face. Internal Contacts: Constant contact with subordinates, co-workers and other County employees. Communication is primarily face to face, via telephone and through written communication.
RESPONSIBILITY: ( Supervision, accountability, safety, budgeting, spending authority and confidentiality) Primary function is to be able to follow through and complete work assignments in a timely manner. Job has significant impact on work unit operations and public image. Directly responsible for the safety of self and indirectly responsible for the safety of co-workers and subordinates. Shared responsibility for the proper and safe operation of advance warning devices, traffic barricades, two-way radio, back hoe, tractor, ladder and basic office equipment.
Job responsibilities include occasional handling of confidential information /documents such as personnel information. DIFFICULTY: (Judgment, initiative and decision making) Moderate judgment is required to assist in supervising County maintenance crews engaged in drainage projects and road maintenance projects. Uses broad discretion to complete work assignments. Initiative is constantly required to complete work assignments. Decisions are made regarding policy perpetration, project planning, and group work scheduling and individual work priorities GUIDANCE: (Supervision received and level of independence) Employee receives general supervision when performing the essential functions.
Employee selects appropriate procedures required to complete work assignments. WORKING CONDITIONS: (Describe working environment and other conditions of employment) Working conditions are primarily outside with exposure to temperature variations, occasional exposure to damp/ wet surfaces, dusty conditions, fumes and odors, flammable liquids and high noise levels. May be required to work more than 40 hours during the workweek; may be required to be on call 24 hours a day. This is a Civil Service covered position.
Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Benefits: Cameron County Offers Excellent Fringe Benefits , Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System, and Paid Holidays. Cameron County has a mandatory direct deposit payroll program AA/EEO/MFD EMPLOYER
actions to resolve discrepancies; answer questions; and maintain documents and records. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned. Drafts correspondence, memoranda, etc. for the supervisor's signature/response; transmits information to county departments as needed. Schedules and organizes events and/or meetings; sends out invites and makes follow up calls; performs special projects or conducts research and analysis as assigned. Creates and
implements the use of forms as needed to simplify administrative operations; answers phone calls, responds to e-mails, scans and sends documents, and relays messages to peers and supervisor.
Receives and processes documents, mail and/or materials for assigned department; reviews documents for completeness and accuracy; pair documents to related information such as matching purchase orders to invoices and/or matching payments to account files/billings, etc. Runs reports; copies and/or distributes reports; establishes and maintains both automated and manual records and files; and performs record retention tasks as dictated by County policy. Maintains assigned inventory; prepares purchase
orders for needed materials, equipment, and supplies; receives and distributes incoming shipments; reviews and forwards for payment.
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned department functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures. Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data. Additional Functions Performs other related duties as required.
Minimum Qualifications High School Diploma or GED; supplemented by one (1) year of experience performing clerical and/or administrative support work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must have a valid Texas Driver's License. ADA Compliance Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. This position is subject to a six (6) month probationary period prior to Civil Service eligibility. Must submit to a Civil Service Clerical Exam. BENEFITS: Cameron County Offers Excellent Fringe Benefits, Including: Health and Life Insurance Protection, Sick and Annual Leave, Retirement System and Paid Holidays.
Cameron County has a mandatory direct deposit payroll program. AA/EEO/MFD EMPLOYER
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
