Location: Ann Arbor, MI
Company: University Of Michigan
will act as a contributing member of the events team by providing high-quality event experiences to donors and alumni of Michigan Medicine. The events team is responsible for producing all fundraising, stewardship, cultivation, donor, and Medical School events, as well as overseeing the community fundraising programs with a primary focus on driving donor acquisition and prospect engagement via third-party events.
This individual will work in a highly collaborative manner with many different facets of the organization to advance the overall fundraising goals of the University of Michigan. This position requires the highest standards of excellence in event planning and execution necessary
to represent Michigan Medicine to donors, alumni, leadership, faculty and staff. The ideal candidate will possess excellent leadership and motivational abilities, be able to work independently and prioritize tasks within a fast-paced, team-oriented environment.
Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution
to society. Who We Are Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy.
Annually, the MM Office of Development raises an average of $190 million which helps us to be a change agent of the world. The Office of Development supports a culture of flexibility, and a hybrid work arrangement is possible for this position. Additionally, while work arrangements are flexible with regard to work location, all new employees are expected to be in commutable distance to campus. Responsibilities Event management and coordination of various aspects of event planning such as facility arrangements, catering, lodging, transportation needs, and other event logistics.
Coordinate and facilitate the management of guest lists, event databases, guest response tracking, and dietary restrictions. Provide project management on all communications and event collateral materials such as invitations, sponsorship packets, confirmation/invoice packets, event marketing and programs, menu cards, packets and gifts. Coordinate and manage the day of event logistics including guest seating arrangements, name tag printing, place card printing and event staffing. Negotiate contracts on behalf of Michigan Medicine, Development office, track event expenses and vendor invoicing and payments, assist in resolving budget discrepancies, and conduct P-Card reconciliation.
Manage event-specific database designed to track guest responses, dietary preferences, process invoices, perform mail merges to create nametags, and extract detailed event reports. Engage in strategic discussions pertaining to events, developing event constructs that support movement of donors along the donor continuum. Develop collaborative relationships within the MI-Med Development Office Cores, Executive Vice President of Medical Affairs (EVPMA), and Associate Deans offices.
Promote a team culture and envision event constructs that will deliver the most strategic value to our stakeholders, alumni, donors, and faculty. Always exhibit the utmost professionalism, as this position requires significant interaction with donors and leadership. Manage other projects and perform duties as assigned. Required Qualifications Bachelor? s Degree or equivalent combination of experience in academia or professional event management. At least three years of progressively responsible roles in fundraising, development event or program management experience.
Must possess excellent organizational skills, a highly professional demeanor, and be a self-starter. Shows initiative and ability to set and meet multiple deadlines and priorities simultaneously. Ability to work independently and interactively with a team. Strong commitment to philanthropy at Michigan Medicine/University of Michigan Health System. Excellent verbal and written communication skills and a demonstrated ability to develop working relationships with internal and external constituent groups. Experience in responding to inquiries or complaints regarding matters of a sensitive or confidential nature.
Capable of managing complex vendor relationships and effectively negotiating contracts. Demonstrated ability to exercise a high degree of judgment and diplomacy, and an impeccable commitment to confidentiality is required, as well as highest integrity and ethics. Punctuality, great attention to detail and excellent organizational skills are required. Strong interpersonal, communication and telephone skills; highly professional and donor-centric demeanor. Ability to work early mornings, evenings and weekends, as well as the occasional extended-hours workdays during high-volume times.
Routinely lifts/moves equipment and supplies weighing up to 25 pounds to event venues for event execution needs. Candidate must have access to reliable transportation and access to the internet at home. Desired Qualifications Familiarity with University of Michigan and/or Michigan Medicine. Prior experience in development, academic and/or fundraising event management preferred. Experience using database systems. Proficiency in event management in a development or academic setting. Experience working with academic leadership. Prior experience in development, academic and/or fundraising event management preferred.
Demonstrated ability working with committees and event sponsors. Reasonable knowledge of university policies and procedures, protocol, and organization of Michigan Medicine. Work Locations The onsite location for this position is an office suite at 777 E. Eisenhower Pkwy, Ann Arbor. This building provides free, on-site parking for staff. Events are generally in the Ann Arbor/Metro Detroit area. This position may be eligible for flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.
This position works both onsite and remotely based on the business needs of the unit. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting. Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. PDN-9ae9ed06-881f-4bcb-a102-2eccc52cd456
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