Location: Honolulu, HI
Company: Proservice Hawaii
Hawaii Employers to Succeed. EXECUTIVE ASSISTANT TO THE CEO Pro Service is seeking a highly motivated and results-oriented individual to be our Executive Assistant to the CEO. This role ensures the effectiveness and productivity of the CEO by completing a wide variety of work for and on their behalf.
A high-level of administrative support falls into three main areas: driving alignment and attainment of the company goals, supporting the company culture, and maintaining the standards and customer focus of the organization. Work often involves driving projects, communications, being creative, event planning, and a variety of essential tasks such as calendar management, scheduling, and information
sifting. The ideal candidate will demonstrate an understanding of our business, priorities of the day and shall prioritize CEO events and information for review to maximize productivity.
Attention to detail, situational awareness, strong verbal and written communication are musts. A star in this role will find ways to help the CEO that are not assigned, becoming a multiplier for the office of the CEO. WHAT YOU'LL DO Primarily manage day to day duties to ensure the smooth operation of the CEO's activities including greeting visitors, managing contacts, and expense reports. Proactively minimizes the CEO's administrative load by finding opportunities to take work. Ability to function and
communicate with exceptional attention to detail, subtle cues, timing, and judgment in a high-paced environment.
Anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention. Organizes preparations for employee engagements, projects, and communications including logistics, presentations, creative, agendas, and follow-ups. Takes ownership to ensure successful and disciplined execution. Initiate and prepare correspondence including internal and external communication attune to influencing key takeaways and cultural activation. Manage and maintain multiple calendars, including recurring meetings and key events.
Use sound judgment to prioritize, prepare background information, and offer solutions to complex scheduling needs. Proactively review calendars and optimize the CEO's use of time against the top priorities of the business. Exhibit and maintain a high level of discretion, confidentiality, and good judgment to handle all and sensitive matters. Manage heavy travel coordination, as needed. From time to time, this may include personal events and family needs. Is thoughtful with people, helping enhance relationships (gifts, cards, thoughtful notes, etc. ) without being asked.
WHAT YOU'LL BRING TO THE TEAM Exhibit strong written and verbal communication. Attention to detail makes errors a non-event. Look ahead. Prepare for the week ahead, the month ahead. Strong sense of urgency. Be well organized and able to build organization and structure for the CEO. Follow through. Owns outcomes completely with minimal need for step by step instruction. Manage multiple projects with both attention to detail and strong planning skills. Work independently and quickly. Gets things done well in a fast paced environment. Has a high level of personal accountability and desire for excellence.
Use technology well, including presentation and task management technology. Communicate daily status of work being managed with crisp, easy follow-up. Be proactive and solutions oriented. When faced with a challenge, proactively suggest and implement improvements. Develop excellent professional relationships. Clearly belongs. Forthcoming, direct, honest feedback. Be a trusted confidant. Keeps absolute confidence of CEO. Passionate to learn and stretch to new skills. WHY YOU'LL LOVE PROSERVICE Our PROhana. Our employees and customers consistently express the best thing about Pro Service is our team.
See for yourself and check out our Glassdoor reviews A commitment to holistic well being. Generous employer contribution toward medical benefits, paid holidays Professional Growth & Development. We offer opportunities for continuing education and make new opportunities available internally first At Pro Service, We Learn & We Play for Keeps. We hold ourselves to the highest standard and strive towards excellence. However, we know (from experience! ) the road to excellence is paved with lessons learned and we give our PROhana the space to take on new challenges, to make mistakes and to learn from them!
We support a hybrid working environment, and this position is located in Hawaii-Kai, Honolulu, HI. Our normal business hours are 8am - 5pm HST. #LI-ONSITE
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