Administrator Maintenance
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Scarborough, ME
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Dec 07, 2023
I Maintenance position provides administrative support to the Maintenance Managers, Maintenance field Supervisors and the Refrigeration field teams. Responsibilities include processing capital appropriations, vendor contracts, vendor management, invoice processing and reporting, municipal inspection record keeping, and standard maintenance workflow.
Duties and Responsibilities: Responsible for processing capital appropriation requests using a purchase order (PO) system; including Coupa and or Service Channel systems Assist with retrieving information to analyze spend Responsible for processing and maintaining maintenance records of municipal inspections, permits, and any other related
forms for items including boiler inspections and refrigeration inventory Responsible for processing and coding monthly purchase card statements for applicable department associates Completes weekly / bi-weekly reporting in Service Channel for open workorders, workorders not invoiced over 120 days, vendor performance and similar reports as needed.
Reviews and approves/rejects Service Channel invoices up to $1200, and processes manual vendor invoices not serviced through Coupa or Service Channel Assists field teams, store teams and vendors in response of store maintenance emergencies Responsible for sorting and forwarding department mail to the team Enter workorders for special projects,
investigation discoveries by a supervisor or vendor requests Additional job duties may be assigned as needed to meet the needs of the business and support our Values.
Qualifications: High School Diploma 2-4 years related experience Microsoft Excel Excellent Oral and written communication Travel up to 10% #LI-ES1 #ZRRetail Business Services currently provides services to five omnichannel grocery brands, including Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Retail Business Services leverages the scale of the local brands to drive synergies and provide industry-leading expertise, insights and analytics to local brands to support their strategies.
We are committed to diversity, equity and inclusion and we foster a community of belonging where everyone is valued. Retail Business Services is an equal opportunity employer. We comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to interaction, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, interactionual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law.
We provide reasonable accommodations to applicants and employees with disabilities. As important as what we do is how we do it. Our team embodies our values of Courage, Care, Teamwork, Integrity and Humor in everything that they do. We have a culture of care that values and celebrates the qualities and perspectives that make us all unique. If you have a disability and require assistance in the application process, please contact our Talent Acquisition Department at xyz X@. For more information, visit . Job Requisition: 355010_external_USA-ME-Scarborough_1252023
