Location: Ann Arbor, MI
Company: University Of Michigan
this position the incumbent should expect to conduct their job in an enthusiastic, welcoming, inclusive, and cheerful manner. Successful applicants will include evidence of this skill set in their cover letter. Summary PLEASE NOTE: This position is seasonal (40 hours per week - mid-Aug through mid-May).
The LSA Department of Anthropology invites applicants for a Program Assistant position. Information about the Department of Anthropology is available at: http: //www. lsa. umich. edu/anthro. The Anthropology Program Assistant is responsible for providing outstanding customer service and support within a community-based, student-focused environment. The Program Assistant provides a broad
range of assistance to our faculty, graduate and undergraduate students, staff, and visitors. The position is full-time with an expected work schedule of Monday-Friday.
Additionally, the position is fully in-person. Mission Statement The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. Responsibilities The Anthropology Program Assistant's primarily responsibilities are to support all aspects of the Department's administrative office, facilities, and
student services, which include but are not limited to: Front Desk Operations: Provide front-line office support with everyone entering the Department's administrative office, general triage, answering phones, and responding to inquiries.
Work as part of a highly collaborative staff and, as such, plays a significant role in our department's diversity, equity, and inclusion efforts. Ensuring front office practices provide equitable access to department resources and are inclusive of all department constituents. Maintain all office common areas that includes the front-office, office kitchen, department conference rooms, and other commonly used spaces. General Office Support: Responsible for supplies inventory and purchasing, mail distribution and shipping.
Serves as liaison to LSA Technology Services and copier contacts to ensure functionality of department copier, printer, fax, scanning, and video-conferencing equipment. Coordinates efforts to digitize paper records and maintain the organization of quarterly shredding events. Represents the Department of Anthropology by regularly attending LSA All Staff Forum, and LSA Undergraduate Student Services Staff meetings, and other LSA and University forums to stay abreast of administrative policies and best practices.
Assists with special projects and provides back-up support to departmental staff as needed. Facilities: Coordinate repairs. Oversees keyless access to the building via c Cure. Serves on the Building Incident Response Team (BIRT) and helps communicate emergency procedures to the department. Coordinates the scheduling of meeting spaces for faculty, students and staff both within the department and external. Events & Communications: Provide logistical support for hosting events and meetings, including coordinating use of facilities, services, equipment, supplies and refreshments. Coordinate or assist with department's events such as graduation, honors research symposium, major/minor expo, undergraduate club, annual picnic, and colloquium.
In collaboration with the communications Coordinator maintain website updates, create and maintain calendar of social media postings to ensure an active social media presence. Student Services: Work closely with the Undergraduate Program Coordinator to provide support to our undergraduate program. Monitor enrollments/waitlist and process overrides. Maintain undergraduate program database. Ensure grades are submitted by the University deadline.
Coordinate faculty course evaluations, course descriptions and course guide. Enter course time schedule and ensure room assignments are appropriate. Collect and post faculty office hours. Enter student major/minor declarations and maintain appropriate email groups. Maintain student advising schedule. Maintain undergraduate portions of the website. Work closely with students and coordinator on undergraduate program events and logistics. Process transportation requests for program activities. Work with unit staff and students to process student funded awards ensuring all requirements have been met.
Required Qualifications An associated degree or equivalent combination of education and experience, with a minimum of two years' experience in an office setting is necessary. The successful candidate will have the demonstrated ability to maintain a professional manner under stress, to set priorities while working on multiple projects, to maintain accuracy through repeated interruptions, and to communicate effectively both verbally and in writing to a diverse group including prospective and current students, faculty and staff. The candidate must be a self-starter; have a commitment to customer service; be able to set priorities and handle multiple assignments and deadlines; learn quickly; and have the desire to identify opportunities for changes to processes, procedures and duties.
We require a high proficiency with information technology applications including spreadsheets, word processing, and email. A high degree of attention to detail and accuracy is critical to be successful in this position. The individual in this position will need to be able to move and transport materials (i. e. cases of paper and boxes of other supplies up to 50 lbs both with a cart or carrying short distances) and to set-up/tear down and carry folding tables/chairs.
Desired Qualifications Bachelor's degree or equivalent combination of education and experience. Previous work experience in a customer service setting. Experience with M-Pathways student administration systems, M-Pathways financial systems, and knowledge of University and Rackham policies and administrative procedures is highly preferred. Additional Information The annual full-time target salary range for the position is $37,600-$47,000 (the annual salary range with the unpaid seasonal leave is approximately $28,200 to $35,250).
Please note A higher salary may be possible based on the qualifications and experience of the selected candidate. The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College's Guiding Principles, and sustain the excellence of LSA. To learn more about diversity, equity, and inclusion in LSA, visit lsa. umich. edu/lsa/dei. To learn more about LSA's Strategic Vision, visit lsa. umich. edu/strategicvision. Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.
Background checks are performed in compliance with the Fair Credit Reporting Act. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. PDN-9b000b-bc32-9d8c9b20eaa9
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