Location: Ann Arbor, MI
Company: University Of Michigan
Discovery Scholars (MRADS) is primarily responsible for supporting the program director and associate director as well as the students in the programs. The community has approximately 150 residents with the majority being first-year students. The environment is fast-paced and requires on-the-spot problem-solving and well-developed organization and communication skills.
Who We Are Michigan Research & Discovery Scholars (MRADS) is a University of Michigan Living Learning Community that provides incoming first-year students a research partnership with a faculty member in an area of their choosing, as well as a small, diverse & supportive community to call home. Learn more about our program
here: lsa. umich. edu/mrads Why Work at Michigan? In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future.
Benefits include: Generous time off, including vacation time, sick time, holidays and season days A retirement plan that provides two-for-one matching contributions with immediate vesting Many choices for comprehensive health insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses In addition, LSA offers: Enhanced tuition support programs for LSA courses Strong
commitment to work/life balance Flexible work arrangements to campus stakeholder needs Responsibilities 35% Administrative Provide primary administrative and clerical support for programs.
Perform general office duties including answering the phone, responding to email inquiries and general program correspondence, maintaining the director's calendar Provide logistical support for hosting events, meetings, and retreats, including coordinating the use of facilities, services, and equipment; ordering supplies In coordination with LSA HR, assist in the processing of temp and work-study employment, timekeeping, and online payments for MRADS constituents Provide functional and administrative supervision of student office assistants Hire, train, and manage student staff for the program (temp work-study support) Represent MRADS at various events on and off campus Attend required meetings, such as the MRADS leadership team, and Mosher-Jordan building team, and the Michigan Learning Community Group Other administrative duties as assigned 10% Research Symposium Provide administrative support for symposium event planning and coordination Create and gather all information for the symposium research booklet Coordinator symposium blueprint and location layout Reserve and prepare meeting spaces, food options, and presentation space Order and prepare location supplies for the symposium 20% Student Support Create a welcoming office environment for students.
Initiate, develop, and maintain student databases Work closely with students and coordinators on program events and logistics, including transportation and adherence to university policies Develop and maintain regular updates of email lists of current students and alumni Prepare information for reports, conferences, and meetings Monitor student compliance with program requirements Correspond with students and student programs, create and maintain weekly student newsletter, and coordinate social media and publicity Assist with summer orientation of new students, including preparation of materials and enrollment issues Support Associate Director in preparation and communication with incoming student leaders and plans for fall programs, including coordinating with community organizations that require early lead time in summer 10% Financial Responsibilities Working with the LSA Financial Analyst, maintaining and reconciling detailed budgets, and providing the Director and Associate Director with regular (monthly and quarterly) updates Working with the LSA Financial Analyst, assist with annual budget, quarterly review, monthly reconciliation responses, and ad hoc questions from various LSA staff and MRADS students Monitor and approve expenditures within prescribed parameters Process transportation requests, for guests and program activities (e.
g. student and staff conference attendance, field trips, Alumni weekends) Working with the Shared Services Center, submit travel expense reports, monthly Concur and P-Card statements, and non-P. O. vouchers 10% Recruitment/Admissions Assist in student recruitment, including coordinating mailings and materials, correspondence with students and parents, and occasionally attending recruitment events Organize and review applications for admission to the program, and coordinate results with the Housing Respond to calls from parents and students related to admissions decisions 10% Instructional Support Coordinate support for faculty administrative and instructional needs, including technology, for classes and logistical support for trips, co-curricular programs, and guest speakers Coordinate classroom space and reservations Coordinate student enrollment issues with LSA Curriculum Support 5% Development/Advancement Assist with Development initiatives, including record-keeping of donor and alumni lists Coordination of solicitation logistics and communication with LSA Advancement Required Qualifications High school diploma and at least 2-3 years previous administrative support experience, preferably in an academic setting; college degree strongly preferred Familiarity with Microsoft Office Suite (Word, Excel, Power Point), Google Suite, database use and management Outstanding customer service, interpersonal, and communication skills are essential Ability to multi-task, organize workload, and exercise discretion with sensitive and confidential information is critical Desired Qualifications Associate or Bachelors Degree Knowledge & familiarity with UM and LSA operations, policies, and systems, including mailchimp, M-Pathways, and M-Community.
A positive customer service-oriented attitude, flexibility, and the ability to work both independently and as a team member are critical Must be able to set priorities, exercise initiative, work simultaneously on numerous projects, and meet/negotiate deadlines Ability to learn quickly and adapt to new computer software and technologies is necessary Must be able to communicate effectively and follow written and verbal instructions Must be able to work effectively with a diverse group of colleagues, faculty, staff, students, alumni, and visitors Excellent attendance record Must be able to reliably travel to and from work locations Work Schedule 40 hours per week, full-time Some weekend and evening work is required.
Additional Information Relocation will not be offered for this position. As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about diversity, equity, and inclusion in LSA, please visit lsa. umich. edu/lsa/dei To learn more about LSA's Mission, Vision and Values, please visit lsa. umich. edu/strategicvision. Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.
Background checksare performed in compliance with the Fair Credit Reporting Act. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting. Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. PDN-9ae5e7db-65c4-4e2e-b06f-b9b2665e97aa
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