Location: University, MS
Company: The University Of Mississippi
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
processing necessary forms and maintaining inventory. Examples of Work Performed Provides administrative support in managing the day-to-day operations of the department. Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.
Coordinates the purchase, usage and repair of equipment, supplies, and materials. Processes requisitions, purchase orders, and oversees the receipt of supplies. Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions. Processes appropriate travel records and forms according to university procedures. Updates website and social media outlets for
the department. Coordinates undergraduate recruitment and Academic Common Market (ACM). Coordinates work of assigned support staff and student workers. Plans and assists student visits to the department.
Coordinates undergraduate program ABET backssment documents. Ensures all assigned tasks follow department, University, Southeastern Conference, and NCAA rules and regulations. Performs similar or related duties as assigned or required. Essential Functions These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department. Prepares and maintains fiscal year documents, current budget balances,
and various reports and forms. Manages the daily administrative and operational functions of the department.
Minimum Education/Experience Education: Associate’s Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field. AND Experience: One (1) year of experience related to the above described duties. AND Certification: Incumbent must obtain Cardio Pulmonary Resuscitation (CPR) training and certification within the first two months of employment with recertification every two years and complete contact hours of staff development as defined by the Mississippi Department of Health, annually. (For Willie Price employees only) Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview. Salary/Wage Information To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information.
Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges. EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, interaction, pregnancy, interactionual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.
Background Check Statement The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
with accepted and clearly established procedures. The incumbent may supervise other support staff. Examples of Work Performed Serves as a liaison with on-campus and/or off-campus graduate education programs and student organizations. Assists in the set up of peer mentoring programs or assistantships.
Scans application documents as part of the electronic routing of application files and makes sure that the admissions standards and practices have been followed. Receives and processes applications for graduate degrees; notifies departments and/or students about graduation application requirements; advises students regarding degree completion requirements. Receives and verifies transfer credit
work. Coordinates with the Registrar’s office to generate graduation list; oversees arrangements for the graduation ceremony. Participates in the recruiting efforts for targeted graduate school prospects, which may include the underrepresented minority students or Mc Nair Scholars.
Compiles student data and prepares reports/surveys for local, regional, and national agencies requiring graduate student information. Maintains database and files used for graduate program backssments. Coordinates the on-line application data and updates web pages. Responsible for maintaining and posting of accurate information about active degree programs, the admissions deadlines for specific programs, and
faculty contact information regarding individual programs. Assists with the production and dissemination of newsletters, brochures, and other informational/recruiting materials.
Maintains and periodically archives or purges student records. Maintains databases and filing systems of graduate school alumni. Organizes the orientation program for incoming students. Assists and counsel’s students regarding admissions, registration processes and graduate school policies. Assists and counsel’s students with non-academic problems, such as housing needs and financial issues. Organizes on-campus recruiting activities, such as recruiting fairs and campus visitations and disseminates information needed for enrollment.
Organizes and participates in graduate recruiting trips to regional institutions and recruiting fairs. Coordinates the publishing of various forms of literature for recruitment purposes. May organize and coordinate aspects related to admission decisions for assigned department, including receiving and reviewing applications, organizing admission decision meetings with faculty, etc. Organizes and coordinates various special projects and programs as assigned. Supports the overall operation of a graduate school; may supervise or direct activities of other support staff; performs administrative duties in conjunction with assigned activity.
Assists in coordinating retention efforts and programs. Performs similar or related duties as assigned or required. Essential Functions These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department. Plans, coordinates, and monitors the daily activities associated with admissions, recruitment, records, and/or student services. Provides assistance and information to students, applicants, and University personnel regarding the graduate school /program processes, policies, and requirements.
Assists in making decisions in accordance with graduate school /program policy and prepares responses to inquiries on policies and procedures as it relates to assigned activity. Minimum Education/Experience Education: Graduation from a standard four-year high school or equivalent (GED). AND Experience: Three (3) years of experience related to the above described duties. Licensure: Incumbent may be required to have a valid driver’s license. Salary/Wage Information To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website.
This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges. EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, interaction, pregnancy, interactionual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.
Background Check Statement The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
