Receptionist | Baton Rouge, LA

Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.

Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.

to detail and accuracy Must be highly professional and able to work with confidential information Ability to manage multiple projects simultaneously Strong organizational and analytical skills Intermediate level or higher proficiency in Excel or Google Sheets

records of discharged patients and any corresponding records from previous admissions and returns them to the medical records department for processing. Locates and retrieves medical records for various reviews and studies. Responds timely to appropriate requests for information from outside sources Maintains stock of medical records supplies Performs other duties as assigned in keeping with the role and mission of the hospital.

Maintains the Master Forms Binder. Reviews all closed medical records for correction of discrepancies or deficiencies and works to ensure that corrections/signatures/discharge summaries, etc. are completed. Maintains an accurate incomplete chart log of deficient

records. Notifies Administrator of all incomplete charts monthly. Assigns appropriate diagnostic codes using CPT and International Classification of Disease System (ICD-10) for diagnosis.

Determines and records other required data items such as attending physician, number of consultations, referral source, etc. Requests diagnosis from physicians when not recorded on discharge and in cases where information is incomplete. CHARTS Maintains an adequate supply of forms to fill empty charts. Fills charts with appropriate forms in proper sequence and ensures that an adequate number of charts are available on the unit. Completes labels for each patient chart and labels each page. Flags open

charts for signatures of physicians: Admit forms, labs, treatment plans, discharge plans, etc.

Takes down charts of discharged patients and ensures that the closed record is complete and is in the correct order Revises forms as requested Maintains current list of " Don't Use" chart abbreviations Downloads reports from computer and monitors for discrepancies or deficiencies and makes appropriate corrections. Prints reports and places in patient charts within appropriate timeframes. Saves all reports on a diskette and also in the electronic transcription file Maintains the transcription file Notifies Administrator of any problems with dictation including but not limited to receiving the reports within specified timeframes CLERICAL DUTIES - GENERAL Maintains a log of census reports Completes census report daily.

E-mail daily reports to the appropriate management staff Complete the discharge report at the end of the month and email to the appropriate management staff Posts payments and applicable credits to accounts while maintaining balance sheets.