Location: Wayne, PA
Company: Archdiocese Of Philadelphia
Parish Business Manager/Property Manager Type: Full-Time Work Hours: As Required, Typically 3 - 4 Seven-Hour Days/Week Reports to: Pastor Position Summary: Under the direction of the Pastor, lead and conduct the fiscal operations of Saint Isaac Jogues Parish.
Maintain all financial records. Conduct, monitor and/or supervise collection of receipts and issuance of disbursements. Monitor and analyze parish financial results throughout the fiscal year, reporting to the Pastor monthly. Staff the Parish Finance Committee and facilitate quarterly Committee meetings. Report annual operating results to the in the manner prescribed by the Archdiocese of Philadelphia and obtain approvals of the
Pastor and Finance Committee. Produce the Annual Parish Operating Budget in the format prescribed by the Archdiocese of Philadelphia and obtain approvals of the Pastor and Finance Committee.
Provide financial information as appropriate to parishioners. Provide leadership and direction to parish staff as needed to assure proper care and maintenance of parish facilities and effective operation of parish fiscal activities. Staff the Pastor, as needed. Major Duties and Responsibilities : Reviews, verifies, approves, and issues payment for all valid invoices for goods/services, confirming receipt of goods/services, assuring that all available discounts are taken, and obtaining Pastor's approval/signature
on all disbursements Monitors the calculation and payment of subsidies paid to various parish schools in connection with their education of children of SIJ families in good standing Maintains all personnel files, obtains W-4s; arranges for issuance of annual W-2s and 1099s; prepares monthly payroll or - if payroll company is used - directs and monitors the payroll process to assure 1) accuracy of payroll 2) correctness of accounting and 3) compliance with external reporting requirements including required quarterly reporting Establishes and monitors purchasing policies, and related receiving/documentation processes Maintains banking relationship(s); maintains all bank accounts; facilitates the transfer of monies, as needed, between accounts, obtaining Pastor's approval for all such transfers.
Reconciles all parish bank accounts to the underlying accounting records monthly Monitors fiscal results monthly, both for the current period and year-to-date; monitors operating results versus budget and prior year and advises Pastor of emerging trends. Maintains complete and accurate books of account including, but not limited to main parish operating account. Negotiates and monitors parish service contracts, as appropriate Parish Business Manager/Property Manager Page 2 Maintains or directs the maintenance of Parish's fiscal books and records that are accurate and complete.
Establishes and maintains operational controls in conformance with sound practices and Archdiocesan policies, mitigating to the greatest extent possible exposures stemming from segregation of duties limitations inherent in small organizations Reports annual operating results to the Archdiocese in conformity with reporting policies promulgated by the Archdiocese of Philadelphia Produces an annual parish operating budget, in a form acceptable to the Archdiocese of Philadelphia, that accurately reflects the performance commitment of the parish to break-even operations or clearly identifies the barriers to such results Monitors the weekly collection counting process, interacting with the Collection Leader as needed to assure accurate counts, prompt bank deposits, proper revenue accounting and accurate recording of parishioner donations Monitors all petty cash funds to assure they are properly maintained and controlled As needed, controls, documents, and deposits receipted funds not counted by the Collection Team Administers parish employee benefits programs including programs coordinated through the Archdiocese of Philadelphia, and other programs as may be initiated (e.
g. unemployment compensation coverage). Drafts letters and other communications for the Pastor, as requested. Coordinates projects for repairs and capital projects. Solicits and analyzes bids for repairs and capital projects. Qualifications and Characteristics: Accounting experience required. Parish experience preferred. Excellent oral and written communication skills Demonstrated skill with Quick Books and Microsoft Excel Excellent discretion Applicants may respond with a cover letter and resume to Job Posted by Applicant Pro
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