Location: Tallahassee, FL
Company: State Of Florida
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land.
The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
The Work You Will Do: We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Purchasing Specialist position. This is a highly responsible position within the My Florida Market Place (MFMP) Section of the Bureau of Procurement & Contracting Services (BPCS) that not only administers the MFMP system, but processes Purchase Orders, Single
Sources, Alternate Contract Requests, and P-Card Audits. This position ensures compliance with all Department Policies, Florida Statutes, Administrative Codes, and other Purchasing Rules, Regulations, and Procedures.
The Difference You Will Make: The Division of Administrative Services provides centralized administrative support to DEP and its employees. Within this Division, BPCS is responsible for DEP’s procurement and contracting needs which includes planning, facilitating, and executing all formal competitive solicitations, procurements, and contracting activities. How You Will Grow: DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and
encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work: This position is in Tallahassee, Florida. Tallahassee is the capital of the State of Florida and known for its beautiful parks, rolling hills, canopied roads, museums, and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC). The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck.
The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, visit www. mybenefits.. Pay : The annual salary for this position will be $42,000.12 per year.
Your Specific Responsibilities: Ensures compliance with all Department Policies, Florida Statutes, Administrative Code, and other Purchasing Rules, Regulations, and Procedures. Reviews and processes purchase requisitions for approval through the new Florida state agency e Procurement system, Ariba on Demand (AOD), also known as MFMP (released July 2022), in a timely manner, ensuring they are complete, accurate, and in compliance with all Policies, Rules, and Regulations prior to routing for final approval. MFMP system administration, new accounts, account changes and maintenance.
Communicate any issues or concerns to the MFMP Administrator (Supervisor) and assist in determining a resolution. Aid division personnel in determining the appropriate method of procurement, available sources, specifications, competitive price quotations, Office of Supplier Diversity, and the Department of Management Services (DMS) State Contracts and Agreements. Conducts quality assurance audits to ensure purchasing card (P-Card) transactions are complete, accurate, and in compliance with all Florida Statutes, Florida Administrative Codes, and Department Policies and Procedures.
Proactively identify and meet the needs of all customers both internally (Section, Bureau, Division, and Agency) and externally (Citizens, Vendors, Recipients, other Agencies, etc. ). Expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for customers at all times. Track and document the Department’s Minority-, Women- and Veteran-owned expenditures for the DMS Office of Supplier Diversity annual Business Participation Plan. Answer and distribute incoming BPCS telephone calls, receive visitors, and answer routine inquiries from Department staff and vendors regarding purchase order information.
Makes recommendations for improving current procurement processes. Assist in conducting departmental staff training and/or workshops related to MFMP procurement procedures. Submits all reports and required paperwork in a timely manner. Maintains files as required for auditing purposes; provides auditors with purchasing information, as needed. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of and ability to apply State of Florida purchasing rules, regulations, and procedures to include Florida Statutes, Administrative Code, and other authorities as applicable.
Knowledge of the Department of Financial Services (DFS) Statewide P-Card system, WORKS. Knowledge of Chapter 287, Florida Statute and Chapter 60A-1, Florida Administrative Code. Ability to effectively use Microsoft Word, Excel, Outlook, and Microsoft Teams. Ability to effectively use the state's e Procurement system, MFMP. Ability to utilize DMS State Contracts and Agreements website to procure commodities and services. Ability to prioritize, organize, and perform multiple work assignments in a fast-paced environment with competing deadlines, while meeting deadlines and maintaining scheduled timeframes.
Ability to work independently, plan, organize, prioritize assignments, and apply problem-solving techniques to manage time, and resources effectively. Ability to develop various reports, and maintain purchasing records. Ability to communicate effectively and accurately both verbally and in writing to convey information. Ability to review documents for accuracy and completeness. Ability to establish and maintain effective working relationships with others to accomplish effective completion of assignments and projects.
Ability to provide great customer service to internal and external customers by interacting in a tactful and courteous manner. Other Job-Related Requirements: Valid Driver License. High school diploma or GED equivalent, and/or two years of verifiable related work experience. Preferred Qualifications: Florida Certified Contract Manager (FCCM). Candidate has a minimum of one (1) year direct experience in procurement (purchasing and/or contracting) with a Florida State Agency. Six (6) months or more of direct experience using MFMP (e. g. creating, reviewing, approving, submitting purchase requisitions).
Experience must be reflected in MFMP and detailed on your state application. BACKGROUND SCREENING REQUIREMENT: This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F. S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Manufacturing/Operation jobs are roles involved in the production process of goods, where workers turn raw materials into finished products. These positions can range from operating machinery and assembling components to managing entire production lines. Key characteristics include technical skills, attention to detail, adherence to safety standards, and efficiency. Workers in this field contribute to different stages of the production cycle, requiring coordination and teamwork to ensure product quality and timely delivery.
Manufacturing/Operation jobs involve the process of creating products from raw materials or components, typically in a systematic and organized manner. These roles often include tasks such as assembly, machine operation, quality control, and maintenance of equipment. Key features of these positions include hands-on work, adherence to safety protocols, a focus on efficiency and productivity, and the necessity of technical knowledge or specialized skills. Jobs in this sector can range from assembly line workers to machine operators and engineers, all contributing to the transformation of inputs into finished goods.
Manufacturing or Operation jobs are roles involved in the process of producing goods and overseeing the efficiency of production lines. These positions may range from machine operators, assemblers, to quality control inspectors, and production managers. Key characteristics include a focus on safety, precision, and physical work, often requiring technical skills and the ability to work in a team-oriented environment. Such jobs are integral to transforming raw materials into finished products, ensuring operational excellence, and maintaining the workflow to meet business goals.
Manufacturing/Operation jobs are roles involved in the production process of goods, where workers turn raw materials into finished products. These positions can range from operating machinery and assembling components to managing entire production lines. Key characteristics include technical skills, attention to detail, adherence to safety standards, and efficiency. Workers in this field contribute to different stages of the production cycle, requiring coordination and teamwork to ensure product quality and timely delivery.
