Location: Tallahassee, FL
Company: State Of Florida
Resources State Personnel System Duties and Responsibilities: This is a professional position that requires specialized knowledge in the area of human resources and the exercise of independent judgment.
This position regularly assists the Human Resource Officer in a confidential manner.
Attends Community of Interest meetings and serves as the designated backup resource for the other Classification & Recruitment Coordinator in this section. This position will be responsible for the below duties for their assigned divisions, as follows: Corporations, Historical Resources, and Arts & Culture. Oversees and administers the Department's recruitment and hiring activities, including but
not limited to, posting job announcements in People First, monitoring status of open jobs and reviewing selection modules, auditing new hire packets for completeness, accuracy and compliance with applicable statutes, rules, policies and procedures, for assigned divisions.
Processes the Department's Security Background Investigations of employees, contractors, volunteers and interns, as required per policy. Provides technical assistance and training to hiring managers on recruitment, hiring and background screening procedures. Participates in job fairs, attends briefings with local community partners and advocacy groups to promote recruitment and hiring diversity initiatives. Inputs new
hire and reassignment PARs into the People First system, for assigned divisions.
Completes employment eligibility verifications including I-9/e-Verify. Conducts personnel file reviews with other SPS agencies. Oversees and administers the Department's position classification functions, for assigned divisions. Determines proper position classification and transaction type based on analysis of documentation and applicable class specifications and broadband occupational profiles. Provides technical assistance to agency managers and staff in the preparation of position descriptions. Prepares reorganization and pay plan changes for submission to Department of Management Services.
Conducts job audits, as needed, to determine proper position classification. Maintains up-to-date position description files. Processes organizational changes in the People First system and creates, updates and maintains the Department's organizational charts for assigned divisions. Processes separation of employment actions. Conducts new employee orientation/on-boarding for Career Service, SES and SMS employees for assigned divisions. Oversees the maintenance of employment records in accordance with applicable retention schedules. Schedules and prepares records for storage.
Maintains personnel files for public records inspection and copying. Responds to request for reviewing/copying of personnel files and requests for employment reference checks. Serves as contact/processor between HR and the State Records Center for the Total Recall system. Manages the Department’s Performance Management Program for assigned divisions to ensure plans are completed on time. Prepares reports using data from the People First system, and/or some other program; reviews data to ensure information is complete and accurate; conducts summaries, trend analyses or recommendations to requester.
Performs other related duties and/or special projects as assigned. Provides split coverage for the HR email account, HR phone line and Office of the Secretary Receptionist desk. Knowledge/Skills/Abilities: Knowledge of Florida personnel statutes and rules pertaining to recruitment and selection and classification. Experience processing personnel actions and organizational changes in People First system. Knowledge of Florida public records and retention laws. Proficiency in creating HR reports in various programs or applications. Minimum Qualifications: High School Diploma A minimum of six (6) months of recruitment or classification experience with a State of Florida agency.
Preferences: Preference will be given to applicants with experience in Background Screening Process. Preference will be given to applicants with both recruitment and classification experience. Special Note: Responses to qualifying questions must be clearly supported in your employment history. CRIMINAL BACKGROUND CHECKS : A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: www.
sss. gov The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.
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