Human Resources Representative - Payroll Representative | Springfield, IL

HR & Recruiting Jobs focus on attracting, hiring, and maintaining a workforce within an organization. These roles involve a multitude of tasks such as posting job openings, screening candidates, conducting interviews, managing employee relations, and ensuring compliance with labor laws. Key characteristics include strong communication skills, the ability to handle confidential information, and a knack for understanding both organizational needs and employee well-being. HR professionals not only optimize recruitment processes but also play a vital role in shaping company culture and fostering a productive work environment.

HR & Recruiting Jobs refer to employment positions focused on acquiring, managing, and developing a company's workforce. These roles involve attracting top talent, conducting interviews, managing employee relations, and implementing policies that align with the organization's goals. Key characteristics of these jobs include strong interpersonal skills, strategic thinking, and a knowledge of employment laws. These professionals are integral to shaping a positive work environment and supporting the growth and retention of employees.

position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Current State Employees: State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

All applicants who want to be considered for this position MUST apply electronically through the illinois. website. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number DF34105 Job Posting Details: The Department of Healthcare and Family Services, Division of Finance, is seeking to hire a Human Resource Representative

in the Personnel Unit. The candidate will be responsible for completing and reviewing personnel transactions to certify compliance with personnel code, personnel rules, position classification plan, pay plan, and Department policies and procedures; reviewing various documents pertaining to an employee’s absence and serving as the liaison to staff regarding the Family Medical Leave Act; drafting job descriptions; and assisting in answering phones in the Division Administrator’s office.

The ideal candidate will demonstrate organization skills, attention to detail, and the ability to work with internal and external staff persons on complex and routine personnel procedures. The ideal candidate

will also exhibit the ability to prioritize tasks to ensure timely work completion to attain set goals while demonstrating independent initiative.

HFS values employees with different backgrounds, life experiences, and talents. Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions. ) Health, Life, Vision, and Dental Insurance Pension Plan Paid Paternal Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually. New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.

Employees earn (3) paid Personal Days annually. (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today! At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services.

The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.

In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation. HFS is an equal opportunity employer. Job Responsibilities Serves as the Human Resource Representative for the Department of Healthcare and Family Services, Division of Finance by performing professional personnel functions relative to human resource administration Performs a variety of professional, classification and organizational structuring services Monitors personnel data such as headcount, position descriptions, salaries, and other personnel-related information using Microsoft Excel Attends training seminars and informational meetings related to personnel programs, functions, Department related issues, etc.

Assists in answering phones in the Division Administrator’s office Plans and conducts special projects Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program Specialized Skills Requires one (1) year of experience working with the State of Illinois Personnel Code, Personnel Rules, Position Classification Plan, and Pay Plan Preferred Qualifications One (1) year of experience working the Personnel Code, Personnel Rules, Position Classification Plan, and Pay Plan preferably for a state agency One (1) year of experience preparing personnel transactions related to the hiring process One (1) year of experience entering, manipulating, and editing data in Microsoft Excel or similar software One (1) year of experience creating and editing documents using Microsoft Word or similar software One (1) year of experience working in a professional environment handling sensitive and confidential information with professionalism Conditions of Employment Requires the ability to pass a background check Requires the ability to utilize and maintain agency supplied equipment such as a laptop Work Hours: Monday - Friday 8:30am - 5:00pm Work Location: 201 South Grand Ave E Springfield, IL 62704-3803 Agency Contact: Job Family: Leadership & Management This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.

homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses: @SIL-P1.

All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number Position Overview Serves as the Human Resources Manager for the Office of Realty and Capital Planning (ORCP). Job Responsibilities 1. Serves as the Human Resources Manager for the Office of Realty and Capital Planning (ORCP): Maintains the Office Staffing plan and prepares weekly vacancy status reports for the Office

Director and professional staff. Administers, initiates, and coordinates the human resource administrative activities for positions within the ORCP. Develops vacancy list for office and fiscal use.

Develops and clarifies positions descriptions and submits to the Office of Human Resources for review. Prepares personnel authorization requests and supporting documentation. Functions as the Office Liaison between the Office Director and Human Resources to fill vacancies. Maintains organizational charts. 2. Maintains grievance files and tracks grievances for timely processing. Prepares reports and impact of layoff plans. Represents the Office Director on development and execution of reorganizations,

class studies, pay studies, labor management meetings etc.

Conducts special projects. Provides training to management and supervisory staff in human resources administration. Monitors completion of performance evaluations for all divisional staff. 3. Conducts, participates, and travels when needed for interviews: Scores interviews, ranks candidates, and completes and signs candidate evaluation forms and employment decision forms. Communicates with Human Resources staff regarding interview forms and deadlines. Utilizes Success Factors that involve the hiring process ORCP. (Job Responsibilities continued) 4. Serves as Timekeeping Liaison for all ORCP staff, payroll office, and the Division of Human Resources: Provides information to ORCP employees and serves as intermediary in a variety of matters related to benefits, insurance programs, workers compensation and payroll.

Maintains work schedules to pre audit Pay Variances on a weekly basis. Provides timekeeping training to field staff. Responds to timekeeping questions and provides general information. 5. Represents the Office Director as designated liaison on various improvised assignments and task force groups, both internally to the Department and with outside agencies: Confers with supervisor in planning, development and implementation of human resources administrative policies and programs.

Makes recommendations on administrative matters. 6. Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above. Minimum Qualification 1. Requires knowledge, skill, and mental development equivalent to the completion of four years of college professional experience, preferably in human resources, or satisfactory completion of an approved training program. Preferred Qualifications 1. Two (2) years of working knowledge of the Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, departmental policies, and procedures.

2. Two (2) years experience in the ability to treat with a high volume of information, sorts information into like categories and verify by a systematic method the reliability of held information. 3. Two (2) years of experience in the ability to read, assimilate information and data, and recall, with a reasonable degree of proficiency, facts and figures 4. Two (2) years of experience in the ability to present facts clearly both orally and in writing. 5. Two (2) years of experience in the ability to use computer systems, software, templates, or other guides.

Employment Conditions All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities. 1. Ability to pass background check. 2. Valid Driver's License 3. Ability to travel 4. Ability to be CMS interview certified within 6 months of employment. Agency Statement Charged with preserving, protecting and promoting Illinois' natural and cultural resources, Illinois Department of Natural Resources {IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between.

Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

The Office of Realty & Capital Planning (ORCP) provides Agency-wide support services related to capital improvement projects of a variety of scales, along with support services related to land acquisitions, concession and farm leases, and natural and cultural resource protection. Work Hours: Mon. - Fri. 8:00 am - 4:30 pm 1 hr lunch Work Location: One Natural Resources Way, Springfield, IL 62702 Agency Contact: Vicky Fowler Email: Vicky Phone #:217-785-xyz X Job Family: Leadership & Management This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.