Human Resources Representative | Springfield, IL

HR & Recruiting Jobs focus on attracting, hiring, and maintaining a workforce within an organization. These roles involve a multitude of tasks such as posting job openings, screening candidates, conducting interviews, managing employee relations, and ensuring compliance with labor laws. Key characteristics include strong communication skills, the ability to handle confidential information, and a knack for understanding both organizational needs and employee well-being. HR professionals not only optimize recruitment processes but also play a vital role in shaping company culture and fostering a productive work environment.

HR & Recruiting Jobs refer to employment positions focused on acquiring, managing, and developing a company's workforce. These roles involve attracting top talent, conducting interviews, managing employee relations, and implementing policies that align with the organization's goals. Key characteristics of these jobs include strong interpersonal skills, strategic thinking, and a knowledge of employment laws. These professionals are integral to shaping a positive work environment and supporting the growth and retention of employees.

position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Current State Employees: State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

All applicants who want to be considered for this position MUST apply electronically through the illinois. website. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number DF34105 Job Posting Details: The Department of Healthcare and Family Services, Division of Finance, is seeking to hire a Human Resource Representative

in the Personnel Unit. The candidate will be responsible for completing and reviewing personnel transactions to certify compliance with personnel code, personnel rules, position classification plan, pay plan, and Department policies and procedures; reviewing various documents pertaining to an employee’s absence and serving as the liaison to staff regarding the Family Medical Leave Act; drafting job descriptions; and assisting in answering phones in the Division Administrator’s office.

The ideal candidate will demonstrate organization skills, attention to detail, and the ability to work with internal and external staff persons on complex and routine personnel procedures. The ideal candidate

will also exhibit the ability to prioritize tasks to ensure timely work completion to attain set goals while demonstrating independent initiative.

HFS values employees with different backgrounds, life experiences, and talents. Employees receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions. ) Health, Life, Vision, and Dental Insurance Pension Plan Paid Paternal Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually. New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.

Employees earn (3) paid Personal Days annually. (13-14) paid holidays annually (based on start date) If you are seeking a new opportunity, and this position appeals to you, please apply today! At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services.

The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement.

In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, interaction, gender identity and expression, age, religion, disability, and interactionual orientation. HFS is an equal opportunity employer. Job Responsibilities Serves as the Human Resource Representative for the Department of Healthcare and Family Services, Division of Finance by performing professional personnel functions relative to human resource administration Performs a variety of professional, classification and organizational structuring services Monitors personnel data such as headcount, position descriptions, salaries, and other personnel-related information using Microsoft Excel Attends training seminars and informational meetings related to personnel programs, functions, Department related issues, etc.

Assists in answering phones in the Division Administrator’s office Plans and conducts special projects Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program Specialized Skills Requires one (1) year of experience working with the State of Illinois Personnel Code, Personnel Rules, Position Classification Plan, and Pay Plan Preferred Qualifications One (1) year of experience working the Personnel Code, Personnel Rules, Position Classification Plan, and Pay Plan preferably for a state agency One (1) year of experience preparing personnel transactions related to the hiring process One (1) year of experience entering, manipulating, and editing data in Microsoft Excel or similar software One (1) year of experience creating and editing documents using Microsoft Word or similar software One (1) year of experience working in a professional environment handling sensitive and confidential information with professionalism Conditions of Employment Requires the ability to pass a background check Requires the ability to utilize and maintain agency supplied equipment such as a laptop Work Hours: Monday - Friday 8:30am - 5:00pm Work Location: 201 South Grand Ave E Springfield, IL 62704-3803 Agency Contact: Job Family: Leadership & Management This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.

homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses: @SIL-P1.

of work performed in the areas of personnel management and administration. Major Duties - This is NOT an all-inclusive list: Summarize facts and issues and analyze case information and recommend appropriate action. Perform final review on files prior to review and action by a board, action officer, and ensure that all levels of legal, medical, and administrative review have been completed.

Identify gaps or inconsistencies in records and initiate action or interview personnel to obtain needed data. Review and process requests for retention beyond mandatory removal date and evaluation reports. Provide explanations and interpretations of rules, regulations, procedures, and requirements pertaining

to actions taken or recommended. Provide advice, guidance, and training to other personnel on actions in areas of expertise Serve as the primary point of contact, coordinator, and advisor for questions regarding Military Funeral Honors and/or Casualty Assistance Provide assistance to family members by advising them of entitlements and provide information or assistance with filling out any required form.

Coordinate with others for assistance and support of training in assigned programs. Maintain files and libraries of current material including policies, procedures and guidance from a variety of organizations and resources. Draft or prepare related correspondence for appropriate signature

and enter data in automated systems. Retrieve data from information sources, both manual and electronic, for use in responding to correspondence, questions, and preparing reports and briefings.

Ensure completeness and proper forwarding of records to appropriate individual. Research and obtain all necessary, relevant information, regarding case and issues. Collect data from various sources for statistical purposes, which may be used to project budgetary requirements. Ensure that regulatory requirements related to specific actions are met. Requirements Conditions of Employment Males born after 31 December 1959 must be registered for Selective Service.

Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. May occasionally be required to work other than normal duty hours; overtime may be required. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration.

This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Participation in direct deposit is mandatory. Recruitment and relocation incentives may be available for this position. Qualifications GENERAL EXPERIENCE : Must possess experiences gained through civilian and/or military technical training schools within the human resources business programs. An applicant must have a validated understanding of the basic principles and concepts of the occupational series and grade. One year of specialized experience equivalent to the lower grade level in the Federal service in order to be considered for this position.

SPECIALIZED EXPERIENCE : Must have at least one year of specialized experience equivalent to at least the next lower grade, GS-06, in the Federal service in the normal line of progression for the occupation, HUMAN RESOURCES ASSISTANT (MILITARY), in an organization. Examples of specialized experience would typically include, but are not limited to: serving as final reviewer and procedural authority of personnel actions; identifying gaps or inconsistencies in records and initiating actions; performing personnel and administrative actions related to deployment manning documents; researching and obtaining all necessary, relevant information regarding case and issues; drafting and preparing correspondence for signature; preparing reports and/or briefings; providing advice, guidance, and training to other personnel; entering and retrieving data from both manual and electronic information sources; and providing advisory services to family members of deceased military members.

This definition of specialized experience is typical of work performed at the GS-06 grade/level position or equivalent in the federal service.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e. g. Peace Corps, Ameri Corps) and other organizations (e. g. professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words.

You may refer to position descriptions, i. e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the backssment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.

If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Attention to Detail Customer Service (Clerical/Technical) Planning and Evaluating Self-Management Required Documents To apply for this position, you must submit a complete Application Package which includes: REQUIRED DOCUMENTS : (Must not exceed 15 pages in length. Resumes over the 15-page limit will not be reviewed. ) Your resume that clearly demonstrates experience that meets the requirements of this position as outlined in the " Qualifications" section.

Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e. g. 02/2017, Feb 2017, etc. ) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.

Other supporting documents (as applicable): Certifications DD-214 SF-50 If you are currently an onboard ILNG technician, then you MUST include your most recent SF-50 Official Transcript (Copy) Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc. ). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.

), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 " Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit. Documents that support Veterans' Preference: DD-214/ Statement of Service Disability Letter (VA) SF-15 If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a " certification" of active service in lieu of a DD214.

In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement.

The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters. Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation.

Your preference and/or appointment eligibility will be verified prior to appointment. Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U. S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. PDN-9a64cb79-64ea-4d83-9e01-0647a23dc4d1