Location: Fredonia, AZ
Company: Best Friends Animal Society
till the position is filled - (Recruiter phone screens will occur prior to these interviews). Essential Duties and Responsibilities: Answer and/or direct incoming phone calls placed to the Cat World and CCP extension and assist with routing and answering general emails and other written correspondence, including triaging incoming local cat placement requests.
Deliver, collect and distribute mail. Provide administrative support to the Director and Supervisors. Maintain payroll records including coordination of PTO requests, holidays, etc. and entry of data into ADP. Order food, supplies and equipment. Coordinate and maintain meeting schedules including weekly staff meetings. Participate
in staff meetings and take minutes of those meetings to distribute to staff. Communicate cat crossings to staff. Create and maintain all cat records Ezyvet, Shelterluv, Paws4me.
Assist Director, Supervisors, and other staff with special projects including presentations, research, and data collection. Help create and maintain written protocols for Cat World. Update monthly department stats board. Assist in tracking departmental finances. Prepare department invoices for approval by Director and send to Accounts Payable department. Prepare department credit card reconciliation statements in Certify. Assist Director and Supervisors with new hire onboarding. Caregiving, including
medicating, bathing, feeding, cleaning, laundry, coordinating medical care, and working with volunteers.
Interact with volunteers, interns and visitors, answering questions, promoting Best Friends mission and assisting with their needs. Relate to employees, volunteers and visitors in a friendly, informative, and professional manner. Take initiative and identify improvements. Be attentive to others needs and willingly assist as required. Display a willingness to learn and ask questions. Other duties as assigned. Skills and Experience: Strong desire to work with cats and people. Must be able to work with all cats, including those with health concerns/conditions, including but not limited to Methicillin-resistant Staphylococcus aureus (MRSA), feline immunodeficiency virus (FIV), feline leukemia virus (Fe LV), and ringworm.
One to two years related administrative experience preferred. Must have proficiency with a variety of computer software applications in word processing, spreadsheets, research, and presentation software (Microsoft Windows, Word, Excel, Power Point, Outlook, Teams and related software). Must be comfortable learning new software programs and using online information systems. Accurate, appropriate, clear, and concise written and verbal communication skills.
Strong listening skills. Outstanding organizational skills and attention to detail. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Experience in interacting with the general public (customer service) preferred. Demonstrates approachability when dealing with the general public. Demonstrates ability to create and encourage a positive work environment. Strong interpersonal skills, i. e. ability to develop positive relationships with others and demonstrate sensitivity to the thoughts, feelings and perspectives of others.
Demonstrates personal accountability to ensure that all responsibilities are completed effectively and in a timely manner. Must be willing to work weekends and holidays. Must have a valid driver's license and qualify for BFAS insurance. Flexibility and enjoyment of a variety of people and tasks. Ability to apply effective independent judgment. Problem-solving skills Ability to professionally advocate Best Friends' positions on issues. Physical Requirements: Must be able to routinely lift 40 to 50 pounds. Must be able to work out of doors in all weather conditions, with temperatures ranging from below freezing to 100+ degrees.
Must be able to perform strenuous physical activity on a frequent basis, including, but not limited to: climbing up and down ladders, lifting and carrying, reaching, stooping, squatting, cleaning and bending. Must be able to sit for long periods of time. Must be able to work at a computer for extended periods of time with repetitive typing, arm and hand motion. During the selection process, candidates may be asked to participate in an onsite working interview. Thank you for your interest in pursuing a career at Best Friends Animal Society.
Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, interaction, interactionual orientation, age, disability, marital status, or domestic partner status. Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Best Friends Animal Society. Culture Statement and Responsibility We value attitude over aptitude, and we treat Kindness as a discipline because it is paramount in our culture along with our other Guiding Principles.
Culture is how we talk to and treat ourselves and one another, it's how we generate and respond to change, it's how we plan and make decisions, it's how we do what we do. Thank you for your interest in pursuing a career at Best Friends Animal Society. Best Friends Animal Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, interaction, interactionual orientation, age, disability, marital status, or domestic partner status.
Applicants for employment in the US must have valid work authorization that does not now and/or will not in the future require sponsorship of a visa for employment authorization in the US by Best Friends Animal Society.
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