Office/Facilities Coordinator | Tempe, AZ

enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry. Responsibilities: • Ensure all work orders are submitted and completed; monitoring progress throughout the cycle, following up with vendors where required, and providing reporting on open and closed work orders • Works with service providers to provide training on SOP's; work orders, billing procedures • Process invoices and ensures proper cost center coding • Liaises between tenant and building management; responsible for communicating building related issues for resolution

• Vendor/supplier relations and management; maintaining files on proposals • Responsible for managing all office and building supply inventory; ordering, receiving, and maintaining inventory of consumables/supplies for office • Maintains files on work orders, vendor proposals, facility documents • Manages the purchase order process cycle for the department; creation, tracking, receipt, documentation, and distribution • Works closely with the facility manager to inspect the campus daily, reporting and assisting with resolution of any issues or concerns • Ensures quality control standards are consistently met for required audits • Manages PMs and annual inspections for the facility; develop and

monitor schedule, evaluate maintenance requests • Schedules outside contractors to perform maintenance work, ensuring timely and cost-effective solutions • Responsible for reporting all KPI's and other metrics on weekly and monthly basis • Becomes expert in all company policies and procedures • Assists with on-site event set up and logistics Qualifications: • High school diploma required, some higher education preferred • Minimum 3-5 years of related experience and/or equivalent training • Highly proficient in Microsoft Word and Excel; able to develop and navigate complex Word documents and develop reporting including formula development in Excel • Experience in work order systems preferred, but not required • Ability to work flexible schedule when needed; regular and consistent attendance is a must • Physical requirements include: stooping, standing, walking, climbing stairs, and ability to lift/carry heavy loads with assistance/Team Lift • Proactive attitude, with strong problem-solving skills, and attention to detail • Excellent interpersonal, written, and oral communication skills • Ability to write routine reports and correspondence • Capacity to remain cool under pressure; ability to respond to common inquiries and/or complaints from clients, colleagues, and/or supervisors; customer service mindset is critical • Can communicate throughout all levels of the organization; i.

e. managers, technicians, contractors, and senior leadership • Proven ability to prioritize tasks and workload within a fast paced environment; ability to pivot quickly to meet competing demands Job Posted by Applicant Pro