Government Operations Consultant I - 64043530 | Orlando, FL

APPOINTMENT Class Title: Government Operations Consultant I Position Number: 64043530 Base Salary: $1,468.29 - $1,584.00 Biweekly Location: 832 West Central Boulevard – TB/Refugee Health Orlando, FL 32805 DOH – Orange is a tobacco free agency.

This advertisement may be used to fill future vacancies as they become available.

NOTE: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. MINIMUM QUALIFICATIONS: Minimum one (1) year of verifiable clerical experience within a medical or office setting. Minimum one (1) year of purchasing and/or inventory duties. Minimum one (1) year experience

creating and/or maintaining reports. Willing and able to work with active infectious disease patients. This position requires you to be able to kneel, bend, lift and carry a maximum of 25 pounds.

Emergency Duty JOB DUTIES AND RESPONSIBILITIES: This position is a highly responsible position assigned to the TB and Refugee Health Program and reports to the TB/RH Program Manager. The position incumbent will be highly skilled in the performance of clerical and administrative duties and will also work independently gathering data and preparing reports and providing day-to-day operational assistance to the Program Manager, TB and Refugee Health Administrative staff (Clinic Physician and DIS

Supervisor), and other staff as needed. Performs highly skilled secretarial and administrative duties.

Will assist with creating and updating program forms. Will perform other duties not considered routine to support the mission of the program. Ensures professional and timely processing of incoming and outgoing correspondence and ensures accuracy of all outgoing correspondence. Maintains tracking system to ensure completion of assignments and to monitor budget dollars spent from various funding sources. Composes routine correspondence and prepares daily, monthly, and quarterly reports as requested. Assists with the preparation of a wide variety of Human Resources recruitment packets.

Will score applications (as requested), schedule interviews and ensure all required paperwork and documents are accurately completed and signed and prepare advertising and hiring packets. May be required to assist with preparing and processing sensitive employee actions (i. e. - FMLA, resignations, disciplinary actions, etc. ). Maintains confidentiality of sensitive work assignments and correspondence. Maintains copies of correspondence, schedules meetings, takes notes at meeting, edits, types and distributes to appropriate staff. Arranges travel, maintains paperwork for fleet vehicles, and ensures that all travel forms are accurate and submitted for approval in the appropriate time frame.

Operates and/or utilizes a variety of standard business and office machines and equipment. Will assist with updating departmental policies and procedures and ensures this and other appropriate information are distributed to the appropriate supervisors and employees. Ensures the TB and RH Share Point sites and the intranet website information are current and up to date. Will manage these sites and coordinate with the Information and Technology Department to ensure these sites are orderly, outdated content removed, and that corrections are made as needed.

Will serve as the Department Purchase Requisition Administrator and assist with Annual Budget preparations. Serves as liaison between the Fiscal Department, Facilities, Staff Training, Information Technology, and other off-site Administrative Departments. Order office and medical supplies through My Florida Market Place receives and processes invoice payments and maintains accurate account of supplies ordered and received. Tracks expenditures for office and medical supplies. Orders supplies and processes requests for supplies, receives vouchers and maintains an accurate accounting for supplies, orders, and paid vouchers.

Utilizes the AOD and (Bank of America) WORKS system in accurately preparing invoices for the manager’s approval. Will research and select vendors for services ensuring that agency protocol for this process is followed. Will document research of vendors for purchasing and services and obtain the needed paperwork and documentation required to set up contractual agreements. Will track and contact Departments in the agency to conduct annual/bi-annual Employee TB testing. Will coordinate with DIS and TB nurses to ensure employees are tested in a timely manner, will develop, and provide reports on status of testing, and ensure that employees not in compliance are reported to the DIS for follow-up.

Will also track internal employee mandatory training status and ensure staff are aware of all trainings, deadlines, and ensure that employees that are not in compliance are reported to the Program manager. Performs other related duties as required. KNOWLEDGE, SKILLS AND ABILITIES, INCLUDING UTILIZATION OF EQUIPMENT, REQUIRED FOR THE POSITION : Ability to communicate effectively and maintain/create effective working relationship with others.

Must possess advanced computer skills with the following Programs: Windows, Outlook, Internet Explorer, Excel. Must possess knowledge of general office practice. Ability to research data and create accurate reports and tracking systems. Ability to conduct data reviews and run/create pertinent reports. Ability to follow instructions. Ability to take notes and write comprehensive summaries and reports. Ability to accurately fill in forms for travel and other activities. Ability to review reports for accuracy and ensure that they are submitted in a timely manner.

Ability to prioritize and track completion of assignments. Ability to conduct data reviews and run/create pertinent reports. Knowledge of basic mathematics and the ability to perform basic calculations. Ability to prepare and review reports for accuracy and ensure that they are submitted in a timely manner. Ability to effectively handle sensitive information and only share sensitive information with those that have ‘a need to know’. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation. Values : I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit www. mybenefits.. Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

For more information, please visit the SSS website: http: //www. sss. gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.

E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.

Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here.

All documentation is due by the close of the vacancy announcement.