Location: Philadelphia, PA
Company: Spark Therapeutics
Assistant provides administrative support to the VP EHS& Security and VP, Capital, Real Estate, and Facilities and the department leaders. The primary accountability is to ensure the needs of the functional leaders and the departments are prioritized, organized, and executed in order to maximize their productivity.
This is accomplished by coordinating the support of the various team members and other functional leaders. The Senior Administrative Assistant will also provide routine departmental support as requested. Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, document workflow oversight and
coordination, development of presentation slides, processing and tracking of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.
The incumbent must be flexible, a team player, and is expected to have the judgment necessary to anticipate individual and functional needs, prioritize conflicting goals, and keep everyone aware of the conflicts. The Senior Administrative Assistant must possess effective communication skills and demonstrate leadership and strong collaboration with administrative colleagues within the organization. It is also expected that this role will exercise sound judgment and discretion and maintain the strictest confidentiality
as s/he will be exposed to sensitive information. May be required to manage projects for the departments.
Responsibilities Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc. ). Schedule international and domestic travel and prepares itineraries for leadership. Present a professional and welcoming presence, representing the team, and handling communications with internal and external customers and partners such as working with recruiting to help arrange interviews for the team. Prepares expense reports. Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations.
Contacts company employees at all organizational levels to gather information. Supports leadership on setting up POs and tracking invoices. Handles special projects as requested. Education and Experience Requirements High School diploma, or equivalent. Bachelor’s degree preferred. Generally, has 5 years of advanced administrative experience in a professional environment. Experience in the Biopharma industry helpful. Key Skills, Abilities, and Competencies Present in a professional manner; be detail-oriented, thorough and accurate, be customer and personnel focused, demonstrate resiliency and high productivity in a fast-paced environment required.
Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required. Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required. Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, Share Point, Concur and expense reporting processes required.
Experience making international and domestic travel arrangements and coordinating on/offsite meetings are required. Ability to maintain confidentiality. Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Works on assignments and projects that are highly confidential in nature where considerable judgment and discretion are required. Spark takes into consideration a combination of candidate’s education, training, and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, and external market and internal value when determining a salary for potential new employees.
The base salary range for this position is currently from $61,800 to $92,800. Spark Therapeutics does not accept unsolicited resumes/candidate profiles from any source other than directly from candidates. Any unsolicited resume/candidate profile submitted through our website or to personal email accounts of employees of Spark Therapeutics are considered property of Spark Therapeutics and are not subject to payment of agency fees.
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