Location: Cambridge, MA
Company: Beacon Hill Staffing Group
Administrative: Works closely with the Executive Dean on completing a variety of Institute-wide administrative projects and initiatives, including annual reporting, strategic and multi-year planning, and project coordination; Provides support to the Director of Strategic Initiatives as needed; Collaborates with colleagues throughout the Institute on a variety of Dean's Office initiatives; Maintains the budgets for the Dean's Office and leads the annual budget process; Provides a range of administrative/clerical support.
Duties include, but are not limited to, drafting correspondence, presentation preparation, photocopying, compiling agendas, note taking, filing, faxing, greeting visitors,
answering telephones, calendar management, and responding to inquiries; Works closely with the Executive Assistant to the Dean in providing overall administrative support to the Dean's Office; Researches, prioritizes, and follows-up on multiple office administrative issues and concerns including those of a sensitive and/or confidential nature; Ensures workflow management for report production.
Provides editorial assistance including research, drafting, proofreading, advanced formatting, and editing documents such as memorandums, reports, gift terms, etc. Organizes office social events and All Rad meetings in collaboration with other designated Institute staff; Orders all supplies and
office-related equipment, makes sure that all office staff have the administrative-related resources they need; Creates and maintains office administrative operating procedures manuals; Assumes other responsibilities as assigned.
Project Coordination: Coordinates and documents interdepartmental projects using software-based project management tools; Assists developing and managing project timelines, and calendars; Monitors project status, provides status updates, maintains project records and documents. Financial: Administers the office financial activities, helps draft budgets, processes invoices and reimbursements for payment; Reconciles financial transactions via PCard, corporate card, Buy2Pay, and Web Vouchers; Prepares financial data and charts for reports; Serves as office liaison to the Finance Department and attends the monthly Finance information meetings.
Data / Information Technology / Telecommunications: Coordinates all information technology, telecommunications, audio/visual hardware and software issues for the office, including special project pages; Serves as office liaison to and collaborates with the Harvard University Information Technology (HUIT) unit to resolve issues in a timely manner. Basic Qualifications: Bachelor's degree or an equivalent combination of education, training, and experience is required; Exceptional verbal and written communication skills; Ability to gather data, compile information, and compose correspondence and other written materials; Strong interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, fellows, faculty, students, community leadership, public officials, funding agencies, and members of the community at large; Comprehensive knowledge of Microsoft Office applications; Excellent organizational skills and the ability to handle multiple complex/confidential tasks simultaneously.
Additional Qualifications: Ability to develop and maintain recordkeeping systems and procedures; Knowledge of Microsoft Office Project and the use of Gantt charts; Ability to research, draft, and update office administrative operating procedure manuals; Advanced analytical, evaluative, and objective critical thinking skills; Ability to effectively summarize and present information; Ability to foster a cooperative work environment. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please or copy and paste the following link into an open window in your browser: jobs. /eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting.
We look forward to working with you! Beacon Hill. Employing the Future (TM)
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