Location: Fernandina Beach, FL
Company: State Of Florida
to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts.
The employee is expected to promote innovation by searching for creative solutions and managing resources wisely. They are expected to collaborate through teamwork to achieve common goals and solve problems.
The employee is expected to be accountable and perform with integrity and respect. They are expected to be responsive by serving our customers and engaging our partners. Finally, the employee is expected to perform with excellence by promoting quality outcomes through learning and continuous performance. The position performs varied purchasing, financial
and administrative support; manages centralized purchasing for goods and services required for the operation of FDOH-Nassau. Works with the divisions and programs in determining methods of procurement and to ensure adherence to purchasing rules, policies and procedures.
Works with the service providers to develop Statements of Work. This position requires independent decision-making under the direct supervision ADMINISTRATIVE SERVICES DIRECTOR I – SES and will be based out of the Fernandina Clinic. Initiates the purchasing process in My Florida Marketplace (MFMP) for the procurement of goods and services. Obtains required quotes from vendors for equipment purchases, reviews quote for
acceptance based on cost and specifications, recommends sources of supply, and initiates Purchase Requisition for approval.
Assists with vendor bids or other related purchasing processes. Ensure that appropriate commodity and object codes and accounting codes are utilized. Responds to queries from Central Office purchasing and disbursement regarding modifications to purchase requests or documentation requirements. Provides payment using state issued purchasing card by following state purchasing policies and procedures for authorized good/services. Approves charges in a timely manner in the WORKS system, providing proper documentation and coding. Acts as receiver/central receiver of goods and services.
Ensures accuracy and completeness of shipments. Coordinates the issuance, distribution, and delivery of purchased goods to appropriate offices, programs, and satellite sites. Orders forms, lab supplies, etc. for all sites. Communicates with clinic managers and delegated staff regarding needs for materials, supplies and equipment. Serves as Account Manager for Cell Phone Verification System updates and billing. Ensures Health Management System (HMS) Billing Module is properly configured, including fee schedules, diagnosis codes, etc. Responsible for reviewing client accounts for write off or collections.
Vitals Statistics primary back-up to the Chief Deputy Registrar, issuing birth and death certificates, ensure security paper is properly used, accounted for and stored according to State policy. Primary back-up to assist with other administrative functions to include, incoming and outgoing mail process, courier, logging incoming checks or money orders and distributing to the appropriate departments according to the local policy and guidelines. Acts as accounts payable and TRAIN system back up. Perform quarterly change fund audits for all change fund boxes.
Uploads the signed documentation to the state Share Point site. Store all back up for the audits on the Nassau Share Drive. Performs monthly copier counts for all copiers and assist with copier maintenance for all locations. Performs all other duties assigned. Required Knowledge, Skills, and Abilities: Knowledge of bookkeeping principles and practices. Knowledge of office procedures and practices. Knowledge of basic arithmetic. Ability to organize and file materials. Ability to work independently. Ability to communicate effectively. Ability to plan, organize, and coordinate work assignments.
Ability to establish and maintain effective working relationships with others. Ability to understand and apply rules, regulations, policies, and procedures. Knowledge of Vital Statistics, including policies and procedures; cash handling and other monetary transactions Knowledge of finding and identifying essential information Qualifications: Minimum – Two years of professional purchasing and accounting experience One year experience with Microsoft Office Suite One year experience in developing, reviewing and issuing purchase orders Preferred – Experience with State of Florida’s procurement regulations One or more years of work experience in accounting or business Experience utilizing My Florida Market Place (MFMP) or other procurement software to issue purchase orders.
One or more years experience working with Purchasing Card WORKS Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Fernandina Beach location The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more!
For a more complete list of benefits, including monthly costs, visit www. mybenefits. Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit.
Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website: http: //www. sss. gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
