Location: Phoenix, AZ
Company: Montgomery & Associates
and financial support to key client projects. Responsibilities Provide client project administrative and financial support, including: Prepare and issue contract documents Facilitate payment of project invoices Record, report, and track project expenses Support budget development and expense forecasting Communicate and coordinate with client procurement staff and project subcontractors Manage the day-to-day general administrative duties of the office, including: Ensure the office consistently maintains a professional appearance Greet and welcome visitors and clients Answer, screen, and transfer phone calls Maintain a system for recording office expenses; compile and submit expense reports for
the project management team Coordinate and schedule travel, lodging, appointments, and rental vehicles for the office staff Assist in managing and tracking office/staff schedules Schedule meetings and assist in conference planning and registration process; support meeting attendees by ordering lunch and ensuring the meeting environment is pleasant; assemble meeting agendas; participate in meetings and prepare, record, and distribute meeting minutes or other records Coordinate with building management on building access, office parking, and other logistical support Coordinate with IT department and manage office IT needs Manage office supplies and coordinate maintenance of office equipment Manage
and order Health & Safety supplies and maintain training records and certifications Assist Phoenix Operations Manager with internal team coordination, staff workload tracking, and inter-office communication needs Track all client-required badging or security clearance for site access and ensure badges are current Manage office security system; register employees in system and handle security inquiries Process shipping of all packages; sort and distribute mail and deliveries Coordinate vehicle maintenance and ensure insurance and registrations are current Edit employee timesheets for grammatical errors after every payroll date Prepare written summaries of consulting work from timesheet documentation Maintain organization of hardcopy files and maintain digital filing system Serve as primary contact for office vendors Distribute, track, and store company and field equipment Assist with other special projects and other duties as requested Requirements High level of proficiency in Microsoft Office (Word, Excel, Outlook, and Power Point, in particular), Google Workspace (Drive, Gmail, Docs, and Sheets), and Adobe Acrobat (or other PDF program) Ability to work independently with little to no oversight Excellent time management and the ability to prioritize work in a deadline-driven environment Attention to detail and problem solving Excellent interpersonal and customer service skills Strong organizational skills with the ability to multitask 3-5 years' experience working in administrative role or equivalent education Ability to travel routinely within the greater Phoenix area and occasionally to the Tucson office as needed for trainings and company meetings Valid Driver's License Physical requirements Ability to lift up to 40 pounds Prolonged periods sitting at a desk and working on a computer This full-time position is 30 - 40 hours per week and will be performed in the office during normal business hours.
Some after hours and weekend work may be possible. We provide a flexible and supportive work environment and offer a generous benefits package to those who consistently work 25 or more hours per week. At M&A, our mission is to promote a fulfilling and respectful work culture where employees collaborate to deliver pragmatic water resource solutions grounded in the principles of integrity, scientific rigor, and environmental responsibility. We are independently owned by practicing scientists who are committed to these values and to supporting our community partners.
Your benefits at Montgomery & Associates will include: Competitive benefits and salary in a growing team-oriented company Dynamic work environment with safety and technical training provided by the company On-the-job mentoring by senior professionals Medical, dental, and vision insurance Flexible Spending Account; HRA Long- and short-term disability Life/AD&D insurance Vacation, holiday, personal, and sick leave Paid parental leave Employer matching 401k retirement plan PI50a795de
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
