Location: Miami, FL
Company: Fujifilm Holdings America
imaging, ultrasound, endoscopy, and endosurgery. The Synapse - Enterprise Imaging portfolio provides healthcare professionals with the imaging and data access needed to deliver a complete patient record. REi LI -, Fujifilm's artificial intelligence initiative, combines Fujifilm's rich image -processing heritage with cutting-edge AI innovations to inspire a new tier of clinical confidence.
The In-Vitro Diagnostic portfolio provides the golden standard of molecular based immunoassay technology for liver surveillance, cutting edge clinical diagnostic chemicals for leading laboratories across the country and diagnostic chemicals for OEM white labeling products. The company is headquartered
in Lexington, Massachusetts. For more information, please visit -. External US Job Title: Administrative Assistant, IVDJob purpose Fujifilm Healthcare Americas Corp.
is seeking an IVD Administrative Assistant for their In Vitro Diagnostic business based in Miami, FL. The position involves providing administrative support to Fujifilm's In Vitro Diagnostic solutions and services through the company's dealer, distributor, regional office, and subsidiary channels throughout Spanish-speaking Latin America. Duties and responsibilities Assists in managing, collecting, and maintaining IVD Technical Documentation for Regulatory purposes. Support in the creation of Spanish/English materials, such
as catalog, website and, presentation materials. Translate English materials and check the Spanish translation when outsourcing translation.
Assist IVD managers about other marketing related duties if requested. Update the list of IVD Congress in LATAM. Update the list of IVD Distributors contacts. Support the events related to IVD (training, visitor, meeting, congress). Assist with drafting IVD's letters by complying with Latin American countries' applicable statutory standards and regulations for Regulatory purposes. Support the follow-up on the Regulatory Process for registering FUJIFILM IVD products in Latin America. Support notifying distributors of IVD product design, regulatory, or marketing content changes, establishing an effective communication bridge between the distributor and FTYO.
Be involved in Distributors, HCUS, and FTYO standard operating procedures and documentation requirements. Support in the report collection from Distributors (PSI, Installation Report, Marking Activity Report, Marketing information). Capture and document Regulatory information to maintain active IVD Latin America Sanitary Registers. Support the budget tracking per each distributor. Purchase Order collection from distributors. Support in the payment collection from distributors.
Support logistic issue (ex. pushing OA, Packing List etc. ). Performs special projects, tasks, and studies as management may assign. Qualifications An Associate's degree in a relevant field, such as biology, medicine, or engineering, is preferred. More than intermediate level fluency in written and verbal Spanish and English. Minimum 3 years of demonstrated experience in customer service or general administration. Work with sense of urgency. Prior experience in the IVD industry would be a plus. Experience working on the Sales and Distribution module of SAP is a plus.
Knowledge of Illustrator, Photoshop, Adobe, Adobe Creative Suite, In Design, Illustrator, Photoshop, Adobe, and Adobe Creative Suite for creating/adjusting some advertising art would be a plus. Intermediate level skills in MS Office suite including Word, Excel, Email, and remote conferencing tools. Demonstrated ability to organize, prioritize work, multi-task, and rigorously follow up on pending issues to completion. Demonstrated ability to work independently but take direction as needed. Advanced problem-solving skills and work in a demanding, fast-paced environment. Demonstrated ability to work in teams and collaborate.
Advanced problem-solving skills and work in a demanding, fast-paced environment. Demonstrated ability to work in teams and collaborate. Physical requirements The position requires the ability to perform the following physical demands and/or have the listed capabilities. The ability to sit up 75-100% of applicable work time. The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time. The ability to stand, talk, and hear for 75% of applicable work time. The ability to lift and carry up to ten pounds up to 20% of applicable work time.
Close Vision: The ability to see clearly at twenty inches or less. Travel - Occasional (up to 10%) travel may be required based on business need. Equal Opportunity Employer FUJIFILM is an equal opportunity and affirmative action employer. - All qualified applicants will receive consideration without regard to race, color, national origin, interaction, gender identity, interactionual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law. In -the event that COVID-19 - -vaccine mandates issued by the federal government, or by state or local government -become effective and enforceable, the Company -will -require that the successful candidate hired for positions -covered under relevant government vaccine mandate(s) -be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.
- For all -positions, the Company -encourages vaccination against COVID-19 and -requires that the successful candidate hired be willing to test for the COVID-19 virus -periodically -and wear a face covering indoors -absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
