Location: Tallahassee, FL
Company: State Of Florida
Turlington Building Administrative Assistant II - Career Service Salary Range: $33,415.20 - $39,312.00 Our Organization Mission Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities.
Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success. Who We’re Looking For If you are looking for a new career opportunity that is in a diverse working environment that provides excellent advancement opportunities, professional growth, and the opportunity to acquire professional certifications, the
Bureau of Student Achievement Through Language Acquisition is seeking motivated individuals to join our amazing team that exhibits the following qualities: Team Player, Effective Communicator, Goals and Achievement Oriented, Adaptable, Dependable, Self-motivated.
Office Contact Dr. Arlene Costello, 850-245-xyz X Duties and Responsibilities (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. ) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: The employee must be productive under tight timeframes,
balance multiple and competing priorities and maintain goal-directed behavior and perform sometimes under stressful conditions.
The employee must interact courteously with others. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position. Office Manager – Serves as the Administrative Assistant to the Chief and supports the bureau's professional staff. Reports directly to the Bureau Chief. Handles and maintains the Bureau Chief’s calendar. Handles conference room reservations for special meetings, training, webinars and workshops.
Provides assistance to the offices by making files, copies, scanning, or assembling binders. Sends all outgoing mail to office personnel when needed. Directs office visitors as appropriate. Corrflow Liaison for the bureau – receives, routes, assigns, and tracks all corrflow correspondence. Maintains the bureau’s electronic calendar and schedules all meetings within the bureau. Maintains the bureau’s network drives and organization of current electronic records and archives-file. FDENS – Florida Department of Health Emergency Notification System – handles, maintains, and updates when necessary.
Alternate for all items that are posted to our webpage. Responsible for all in-take of all correspondence and documents. Provides leadership to support staff within the bureau and support their work to ensure timeliness and efficiency and that quality work products are produced. Ensures phone coverage from 8 AM to 5 PM. Monitors bureau’s monthly webinars or meetings. Monitors accounts (expenses and salaries) to ensure the bureau is within budget. Provides technical support to bureau staff as needed and requested. Conducts research and writes reports as requested by the bureau chief and directors.
Checks all program office documents before they leave the office for routing and approval. Serves as SALA Website contact assistant, converts all SALA website documents to be consistent with ADA guidelines. Spanish Translations Translates all written materials (parent letters, student materials, education standards, police records, etc. ) as requested from English into Spanish and Spanish into English for dissemination to the public. Conducts the quality control review of all written documents issued or received by the department in Spanish.
Responds to parents' and community member’ inquiries, requests for information, and complaints. Recommends solutions and tracks calls for timely and efficient response. Serves as the primary contact for the SALA Parent Hot Line, answering and interpreting questions in Spanish regarding the ESOL Program and the education of Florida’s children. Serves as the SALA Website contact for translating SALA website documents to be consistent with ADA guidelines. Assists and re-directs various program offices within the Department with programmatic inquiries requiring translations via phone calls or emails for students and parents.
Travel Prepares travel authorizations and travel reimbursement vouchers for the bureau using the new online STMS and WORKS systems. Prepares travel authorization and reimbursements for the Bureau Chief, Director, and Program Specialists. Completes all maps/directions for travel. Ensures hotel and rental car arrangements for the Bureau Chief only. My Florida Market Place/Purchasing/Budget Prepares 90-day spending plans. Orders all office supplies needed for the bureau. Prepares purchase orders for office - routine services, ex, Fed Ex overnight shipping, SALA’s 1-800-Parent Hotline, and Monthly Conferencing Log Mein (Open Voice) Web and Audio Property Liaison Handles property maintenance (office PC equipment, Copier and Printers) for the bureau.
Handles all property transfers and surplus for the bureau. Handles all office moves, maintenance issues, cubicle reconfiguration. Determines technology needs and purchases technology materials as needed by staff. Personnel Liaison Serves as personnel liaison for the bureau. Prepares personnel action request. Serves as timekeeper by maintaining attendance and leave records. Prepares position requisitions through the People First System Ensures all timesheets are approved in the People First System by the 5th of every month.
Professional Development Participates actively in professional learning opportunities to improve knowledge and skills in the areas of ESOL, World Languages, and increasing student academic achievement as well as training related to improving job performance. Minimum Qualifications: Bilingual Experience in Microsoft Office suite and TEAMS Completed courses towards college or career. WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! State Group Insurance coverage options+ ( health, life, dental, vision, and other supplemental option ) Retirement plan options, including employer contributions ( ) Nine paid holidays and a Personal Holiday each year Annual and Sick Leave Benefits Student Loan Forgiveness Program ( Eligibility required ) Flexible Spending Accounts Tuition Fee Waivers (Accepted by major Florida colleges/universities) Ongoing comprehensive training provided Career Growth Highly skilled, professional environment For a more complete list of benefits, visit www.
mybenefits.. We care about the success of our employees. We care about the success of our clients.
We are always improving our technology, our tools, our customer’s experiences and ourselves. A rewarding experience for reliable, compassionate and professional employees. Additional Benefits Information State of Florida Retirement package – 3% employee contribution required Health Insurance for Individual or Family Coverage – Employee pays (Individual $8.34/month or Family $30.00/month) Life Insurance – State pays 100% of premium Additional supplemental insurances available such as dental, vision, etc. Tax Deferred Medical and Child Care Reimbursement Accounts available Tax Deferred Savings Program available through payroll deduction LEAVE INFORMATION: Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are be credited with 176 hours of annual leave upon appointment.
In subsequent years, the annual allotment is credited on the anniversary date of initial appointment. Sick Leave -. Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment. APPLICATION NOTES Candidate Profile (application) must be complete in its entirety.
Include supervisor names and phone numbers of all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application. Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement “See Resume” in place of entering work history. Periods of employment should be entered with the most recent/current listed first.
If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214). If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying. All documentation is due by the close of the vacancy announcement. If you experience problems applying online, please call the People First Service Center at (877) 562-xyz X BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Selective Services System (SSS) Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.
For more information, please visit the Social Security website. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
