Location: Jacksonville, FL
Company: State Of Florida
duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing their work, approving leave, and taking disciplinary action as appropriate.
This is a Program Administrator position.
The incumbent in this position will be responsible for Contract Management. The person will assist in 1) developing contracts that meet the guidelines of the grant; 2) meeting the goals and objectives of the grant; 3) providing needed reports and data for the grant; 4) monitoring regular compliance of the established contracts; and 5) reviewing, reconciling, and submitting all invoices for payments. The incumbent in
the position exercises independent judgment in formulating or assisting in the formulation of policies and procedures which have significant impact in personnel administration and/or preparation and administration of budgets.
The goal of the incumbent in this position is to optimize the potential for positive outcomes relating to women’s health, family planning/reproductive health, future pregnancy, reduction of STD/HIV, birth and early childhood growth and development. The Program Administrator in this position functions as a senior member of an interdisciplinary team involving Family Planning, and Reproductive and interactionual Health service line, and the Maternal and Child Health
Block Grant Supervisor. Works under general direction and infrequent supervision.
The Program Administrator is responsible for assurance of family planning program linkages to both DOH clinical/case management as well as community services. The Administrator provides staff who provide family planning care coordination and case management activities to ensure DOH patients receive a variety of medical, social, and educational services. Additionally, the Administrator provides staff who provide education in family planning and STD/HIV, linkage between hospitals and DOH clinical care, including Healthy Start and School Health. Act as a consultant for DOH clinics.
Coordinates, participates, and contributes to the annual Family Planning audit/site visit. Serves as a point of contact and consultant for Healthy Start on Family Planning. Acts as the lead contract manager for the sterilization grant and provides monitoring of the grant including audits. Ensures the timeliness of the initiation and completion of any contracts assigned. Follows up with providers, the budget office and other resources as needed. Submits accurate reports, inputs data into the FACTS system, receive/processes/routes invoices affiliated with the assigned contract(s), and confers with appropriate parties to address any barriers, reviews, approves invoices monthly with invoice performance analysis and summary of contractual services agreement for CHD business manager approval and submission for payment.
Reviews and ensures compliance with Family Planning sterilization processes/program. Provides onsite/off-site consultation as needed; participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, providers, and patients. Also, this Administrator is responsible for assurance of staff conducting visitation at SHANDS Mother-Baby Unit for registration of post-partum patients and the newborn visits at Florida Department of Health in Duval clinics.
Enforce the contract terms and conditions and serve as a liaison to the various contracts. Write, assemble, and ensure execution of all contractual documents including needed and/or required attachments and exhibits in accordance with established Department policies and guidelines. Prepare and process all Contracts/Agreements, renewals, amendments, and close-outs. Maintain the files of record pertaining to the contracts managed.
Monitor providers’ performance and programmatic terms of the Contract. Ensure the provider has met all Contract terms and conditions, and all requirements specified in the Standard Contract. Prepares and distributes the Monitor Report before each site visits. Monitors all Contracts and issues any needed corrective action plans. Provide follow-up to issued corrective action plans to ensure identified deficiency(ies) are corrected. Family Planning Community Outreach Program: Ensures completion of the following documents/exhibits as scheduled: The I&E Committee Member Contact Information (Exhibit 3A); I&E Committee Minutes from previous year (exhibit 3B); Community Education and Outreach Family Planning Program Promotion Plan (exhibit 3D); Community Outreach Log (Exhibit 3F) or activity and community participation with dates and submits to as scheduled.
Ensures the provision of Family Planning Clinical Technical Assistance/Training: One on one or small group educational sessions to support Title X Family Planning requirements in the clinics: Train the Trainer educational sessions to clinical staff, local services providers, community stakeholders on Best Practice. Supports staff in community-based educational sessions with program implementation.
Provides onsite/off-site consultation as needed: participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, provider, and patients. Ensure staff participation in program training, in-service training and professional development sessions as required. Human Trafficking Program: Ensures staff participation in required training, community meetings and events. Also ensures the provision of Human Trafficking training: One on one or small group educational sessions to support program requirements in the clinics.
Train the trainer educational sessions to clinical staff, local service providers, and community stakeholders. Maternal and Child Health (MCH) Block Grant: Provides support for the MCH Block Grant program staff. Reviews and monitors strategies for unintended pregnancies. Ensures completion and submission of report as scheduled. Ensures staff participation in program training, in-service training and professional development sessions as required. Participates in multidisciplinary staffing, attends supervisory staff meetings, in-service training and professional development sessions as required.
Performs travel in relation to above duties and for professional development. Ensures accurate and timely submission of Employee Activity Records (EARS), Employee Leave and Attendance records, travel logs, monthly reports to assigned supervisor, and performs other related duties as necessary. Information and Key Custodian. Required Knowledge, Skills, and Abilities: Knowledge of maternal/child health services, particularly in a community setting Work with a diverse population, community, organization Knowledge of human anatomy and physiology, reproductive health, STD/HIV Knowledge of compiling, organizing and analyzing data Ability to develop and implement various program monitoring methodologies and techniques Ability to provide in-service training on medical and health care services, patient backssments, and utilization practices Ability to develop program policies, procedures, manuals, and administrative rules and agreements Ability to prioritize workload Ability to plan, organize and coordinate work assignments Ability to develop various reports Ability to understand and apply applicable rules, regulations, policies, and procedures Ability to establish and maintain effective working relationships with others Ability to communicate effectively Working knowledge of Microsoft Word, Excel, Power Point, and other similar applications.
Qualifications: Preferred: Bachelor's degree from an accredited college or university in business, social services field, or public health. One year experience establishing and managing contracts. Family Planning experience. One year experience supervising at least five employees including responsibility in approving/monitoring timesheets, leave, productivity, and disciplinary actions.
Certification in Contracts Management Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement. Work Location: Jacksonville, Florida The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Flexible Spending Accounts; Tuition waivers; And more!
For a more complete list of benefits, including monthly costs, visit www. mybenefits.. Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http: //www. sss. gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
