Location: Philadelphia, PA
Company: Cora Services
The Department Assistant is responsible for providing clerical support to the Truancy unit, to ensure efficient functioning of the unit. ESSENTIAL DUTIES AND RESPONSIBILITIES: Uphold the mission, vision, and values of CORA Services, which includes valuing all individuals, supporting the individual's potential for growth, and enhancing a pragmatic service system approach.
Assist Administrative Staff with facilitation of service delivery to clients through clerical support. Process reports and related agency business materials, memos, correspondence, etc. as assigned. Open, close, monitor and maintain physical Truancy case files and related duties. Assign new case referrals in TIPS program's
designated database(s) within 24 hours to TIPS Truancy Case Manager (TCM) and TIPS Truancy Supervisor (if needed). Monitor and maintain CORA program databases including statistical and program spreadsheets, by: Maintaining tracking lists after initial supervisory entries Updating client entries including Court Summary Status Assisting with compiling individual and program statistics Maintain tracking list of TIPS Tier 1 School Attendance Improvement Conference (SAIC) days/times per week for each Tier 1 school.
Format and print professional reports from supervisory review. Monitor and maintain organization of office supplies/forms (copying, creating intake packets, etc. ) Create and maintain
Shared Resource database. Attend meetings and record minutes as assigned Support with other inter-division projects as needed.
Participate in all necessary interdisciplinary functions and meetings. Adhere to training requirements established by Agency or other regulatory entities. Perform other duties as assigned by the Director of Prevention/Vice President of Community Services, as needed. EDUCATIONAL REQUIREMENTS: High school diploma EXPERIENCE/KNOWLEDGE/SKILLS: Data entry experience, preferably administrative background. Typing 60 wpm Demonstrated ability in a variety of computer programs, especially Microsoft programs Ability to establish and maintain effective working relationships with staff, clients and visitors.
Job Posted by Applicant Pro
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
