Location: Philadelphia, PA
Company: Michael Baker International
day if needed, restroom codes Set up employees in hotel office/cubicle space, send them printer and guest wi-fi info Notify front desk of any visitors through online portal, send visitor office information email Add/remove internal employees from office and building badge access through security/building management Coordinate conference room reservations Set up/clean up conference rooms for meetings Onboarding/Offboarding Set up new employee IT equipment and office supplies Work with manager and put together onboarding schedule and Peer-to-Peer contact Set up lunch reservations, pick up goodies for first day Review onboarding paperwork For offboarding, send IT equipment and badges to
corporate office, clean up office/desk Employee Engagement Upload employee updates (awards, certifications, speaking, etc.
), and community/social engagements to Blueprint and Linked In Assist with planning and coordinating events Purchasing/Expense Reports/Check Requests/Invoices Inventory and order office supplies, snacks, beverages, PPE gear Order catering as needed (All Hands, meetings, etc.
) Submit expense reports Submit check requests, invoices, and new vendor forms to AP Safety AED coordinator, check defibulator and update safety report monthly Check first aid supplies monthly and order supplies as needed Practice quarterly fire drills with staff, fill out fire
drill forms for building management Update Emergency Action Plan on an annual basis Miscellaneous General clean up and organization of offices, cubicles, and common spaces (lobby, kitchen, printer/plotter room, storage closets, enclave, wellness room, etc.
) Be onpoint for any IT equipment/server room needs Coordinate any maintenance or janitorial needs with building maintenance PROFESSIONAL REQUIREMENTS GED or High School diploma and 4+ years of related work experience. A positive team first attitude, working towards the common goal of keeping our office a great place to work, and addressing items needed to make that happen. Excellent communication skills for internal associates and external clients; prior experience in general office support including; organization, filing, maintenance of document library, etc.
Proficient with MS Office including preparation of spreadsheets in Excel, Word documents and Power Point presentations. Strong English language skills, written and verbal, are essential to success in this role. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off COMPENSATION " The approximate compensation range for this position is $58,895 to $62,000.
This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location. " Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous. We provide visionary leadership in facilitating transformational change for our clients.
Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life. We Make a Difference. Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks.
We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, interactionual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status. EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination. Michael Baker International is seeking an Administrative Assistant in our Philadelphia, PA office.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
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Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
