Project Coordinator- REMOTE | Fairfax, VA

Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.

Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.

HRIS reporting to support the organization’s needs; and, management and reporting of HR function-specific metrics.

ESSENTIAL DUTIES AND RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO): Ensure regulatory and legal compliance with all HR activities within assigned duties and responsibilities; Electronic filing of all workers’ compensation claims; Coordinate WC claim management liaising with employee and insurance representatives for necessary documentation; Determine eligibility dates for full-time employee benefits and communicate eligibility and enrollment documentation to employees; Provide enrollment documentation to employees who are determined eligible for benefits under ACA by the

Benefits Manager; Assist employees with benefits enrollment activities and backss eligibility for changes resulting from life-events outside of open enrollment process; Verify employee changes and terminations are accurately reflected on benefits invoices; Process voluntary insurance coverage confirmation letters ensuring payroll system accurately reflects coverage; Coordinate FMLA and other leaves of absence by providing necessary documentation to employees and ensuring completion of the documentation; Coordinate return-to-work process with employee and HR Business Partner; Provide basic HRIS reports to stakeholders upon request; Coordinate the gathering and input of data for monthly HR Metrics

reporting; Other duties as assigned.

REQUIRED SKILLS AND EXPERIENCE: Bachelor’s degree with a concentration in human resource management is preferred although relevant post-secondary education and combination of continuing education and experience may be acceptable.

Minimum of 3 years’ human resources experience in an administrative capacity. Experience working with a multi-state employer. Demonstrated knowledge, understanding and experience interpreting and implementing various employment laws. Ability to self-manage multiple, simultaneous projects on deadline. Computer literacy in Microsoft Office applications including Word, Excel, Power Point, Office 365.

Strong communication skills with an ability to effectively communicate utilizing virtual, in-person, telephone and written platforms. Self-motivated and able to work independently while achieving outcome expectations. Strong attention to detail and analytical ability. Quick-thinking and resourceful. Ability to work under pressure while maintaining professionalism in all interactions. CERTIFICATIONS/LICENSES: Post-secondary education in the field of human resources is preferred. SUPERVISORY RESPONSIBILITIES: None WORK ENVIRONMENT: Professional office environment using standard office equipment.

PHYSICAL DEMANDS: Position involves remaining seated for extended periods of time using a computer keyboard and mouse; Position involves bending, using hands to lift files/documents and open cabinets, speaking and hearing efficiently; Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. POSITION TYPE/EXPECTED HOURS OF WORK: This is a full-time exempt position with an average of 40 hours per week. TRAVEL : No travel contemplated. SECURITY CLEARANCE: Standard non-operations background clearance Must be legally authorized to work in country of employment without requiring sponsorship for employment visa status, now or in the future.

About us: The Inland Group of Companies is comprised of IDS, Inland Technologies, and Quantem Aviation Services. We offer a full range of airport and airline services, from aircraft deicing and spent ADF recovery to cargo and passenger handling. Our objective is to work continuously to develop services and programs that better meet our customers’ operational needs. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, interaction, national origin, interactionual orientation, gender, gender identity, veteran status, disability, or any other protected class.

EEO is The Law - click here for more information: www. eeoc. gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized. pdf We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 833-447-xyz X or email us: may also write to us and we will be happy to assist you with the application: Inland Technologies, 175 Ammon Drive, #106, Manchester, NH 03103Powered by Jazz HR

and community members. Today, Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children.

Our Culture is built from our Core Values of Inclusivity, Collaboration, Accountability, Respect, and Empowerment (i C. A. R. E. ). In addition to our incredible mission and culture, we offer our employees a work-life balance, 401K (with employer matching), and core benefits (medical/dental/vision) for full-time employees with a generous employer contribution towards premiums. About

the Role: We are looking for an Executive Assistant (EA) to support the CEO/Executive Director of the organization. This position will require excellent organization, communication, and interpersonal skills.

The EA is responsible for a wide variety of activities and performs administrative tasks with a sense of urgency and exceptional attention to detail. The EA serves as the primary administrative point of contact for internal and external stakeholders on all matters pertaining to the Office of the Executive. The EA must be collaborative and thrive in a dynamic, mission-driven environment. The ideal candidate will have exceptional administrative and organizational skills, the ability

to work independently to complete assignments using good judgement and discretion, and a track record of self-motivation and initiative in identifying approaches to optimize support for the CEO/Executive Director.

Responsibilities: Manage the appointment calendar of the CEO/Executive Director. Manage the expense reporting for the CEO/Executive Director. Reserve travel arrangements CEO/Executive Director. Support Executive Team in scheduling organizational-wide events and activities. Prioritizes work, ensures timely completion of tasks, and is responsible for the day-to-day operation of the CEO/Executive Director’s office. Coordinates and monitors work within the CEO/Executive Director’s areas of responsibility for timely submission of reports and the attainment of other critical project deadlines.

Provide administrative support to the CEO/Executive Director to include drafting, writing, and/or coordinating logistical follow-up on matters delegated to staff. Initiates and/or contributes to oral and written responses to technical inquiries directed to the CEO/Executive Director, or for his/her signature. Prepares documents ranging from customer relations issues to issues on institutional matters. Serves in the administrative role by maintaining liaison with the CEO/Executive Director’s staff to disseminate information pertaining to organization-wide policies, procedures, technology, and concerns.

Expedites workflow in the absence of the CEO/Executive Director and schedules the daily activities of the CEO/Executive Director. Assists in the preparation of reports for the Board of Directors. Coordinates area staff meetings and works on other special projects as directed by the CEO/Executive Director. Attends and takes minutes for staff meetings and the support staff meetings as required; transcribes meeting minutes into narrative reports; and circulates the minutes via email for all involved parties.

Coordinates complex non-routine meetings on and off site with various individuals, committees, and constituency groups. Maintains liaison with the area's offices of responsibility; conducts regular meetings with other administrative staff to ensure that relevant policies and procedures are being followed. Coordinates and collaborates with the other administrative assistants of the Senior Team to ensure adequate support. Receives, sorts, and categorizes all incoming information and mail to the Office of the CEO/Executive Director and disseminates it in a timely fashion.

Processes all outgoing communication in the form of emails, letters, voice messages or other forms of communication. Researches and gathers, periodically, source materials for the preparation of correspondence, meeting minutes, updating contacts, and other purposes. Performs other related duties as assigned by the CEO/Executive Director. Act as a facilitator for internal and external meetings by greeting priority guests and promoting the timely start and end to scheduled meetings. Work with relevant departments to prepare briefing information for the CEO/Executive Director before external or internal meetings and ensure required next steps are scheduled and completed.

Support key office initiatives such as employee engagement trainings, company events and all-staff meetings, as needed. Collaborate with all departments to facilitate timely and productive engagement with the CEO/Executive Director and Executive Team About You: At least three years of relevant administrative support experience Bachelors degree preferred. Ability to multi-task in a fast-paced environment while keeping a professional demeanor Exceptional verbal and listening communication skills Outstanding writing and editing skills Adept at project and process management Proficient in Microsoft Office suite of products Able to manage multiple projects and deliverables simultaneously A positive, professional attitude Must be able to work both independently and collaboratively Desire and ability to take on increased responsibility as position evolves As this role supports a key member of the Executive Team, there may be occasional assistance required outside of regular work hours, such as weekends and evenings Shelter House will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 Any person in need of an accommodation should contact Human Resources directly for assistance.

Shelter House does not discriminate on the basis of race, interaction, color, religion, age, national origin, marital status, disability, veteran status, genetic information, interactionual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. Powered by Jazz HR