Location: Fort Defiance, AZ
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Center. Title: Care Coordinator (case manager) nurse positions within our Primary Care clinic: Requirement: Three (3) year Case Management Experience. Shift: Weekdays (no weekends or holidays). Collaborate with support nursing staff and with providers for patient care.
• Housing: Information can be found under the 'Facility Group Document section. • Orientation : on Mondays only - If your traveler misses the compliance deadline, they will be pushed to the following scheduled Orientation. Bluebird Staffing Job ID #50484. Pay package is based on 8 hour shifts and 36 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Clinic Registered Nurse For more details: jobs-search. org/administration_fort-defiance-c424749/job_i1981225115
and have the ability to make Independent judgements; Manage workflow daily; Ensuring that deadlines are met and work is completed correctly; Assist in training staff members and new hires; Implement and monitor programs as directed by management, and see the programs through to completion; Generate memos, emails and reports when appropriate; Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines; Maintain office supplies by checking inventory and order items; Respond to questions and requests for information; Answer incoming calls and assume other receptionist duties when needed.
Description of Essential Functions of the Position
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.
While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manages specific daily operations of a School: -Organizes communication amount faculty faculty and College personnel through tracking phone messages, email, and Dine College shared files, etc. -Distributes inter office
and US postal mail. -Photocopies materials as requested. -Maintains faculty schedules and division calendar.
-Maintains filing system for division documents and correspondence. -Assists students to connect with faculty and directs students to appropriate College areas for support. -Follows up on documents to ensure they flow through the College system in a timely manner. -Update Division outreach resources, like brochures, social media. -Will be required to supervise the Student Workers. -Maintains specific general operations: -Uses office software such as MSWord, MSAccess, MSPowerpoint, and Outlook to support tracking of faculty instruction, travel, resources, meetings, events, etc.
-Utilizes College computer system to support management of course room availability scheduling, student tracking, and other course maintenance functions throughout the semester. -Maintains records of division faculty instruction including course syllabi, textbook ordering, faculty and course evaluations, faculty workload reports, etc. -Coordinates personnel hiring with Human Resource. -Assists in arranging interviews and orients faculty. -Coordinates and maintains records on division or other faculty meetings and the division share folder. Maintains budget and financial transactions: -Manages process for timesheets for division faculty and staff.
-Keeps records of all expenditures, purchase requisitions, and inventory by using MS excel. -Participates in timely budget submissions for each fiscal year. -Responds to budget inquiries and keeps School Dean informed of budget status and financial transactions such as budget transfers. etc. -Makes travel, training, conference arrangements and coordinates approval process and requests through the Accounting Office and appropriate line of authority. Coordinates communication among personnel and students at the campuses and community locations to support College functions.
-Coordinates academic achievement award. -Coordinates Articulation Task Force meetings -Participates in Career days and registration -Participates in recruitment -Works with branch/center faculty and adjunct faculty during summer school sessions -Coordinates book orders. QUALIFICATIONS Education & Experience Minimum: Associate degree in business or related field, required. Three years experience in administrative clerical duties. Preferred: Bachelors degree ion business or related field preferred. One to five years of general office experience as administrative assistant or in a related field.
One to three years of experience in a higher education institution. Can be concurrent with general experience. Knowledge: 1. Be a self motivated worker and make independent judgements: 2. Ability to multi-task 3. Set work priorities 4. Problem solve 5. Practice confidentiality & Discretion 6. Conduct orientations for new faculty and staff 7. Create complete itinerary travel coordination 8. Follow up on details 9. Take minutes & agendas 10. Provide data driven information for the School Dean. Skills: 1. Customer Service: Skill or experience assisting customers before, during and after purchases to satisfy customer needs.
2. Administrative experience: Experience or skill performing administrative tasks such as answering phones, scheduling appointments, or maintaining records. 3. Clerical experience: Experience or skill related to daily office tasks, such as answering phones, sending emails/documents, or filing documents. 4. Typing: Skill using a computer keyboard to type. 5. Front desk skills: Skill or experience interacting with the public at a front desk. Front desk responsibilities may include reception duties, customer service, and appointment scheduling.
6. Computer literacy: Basic or experience in general computer use such as using a computer's operating system, using software and hardware, typing, sending and receiving email, and searching the internet. Abilities: 1. Filing: Experience ordering and maintaining documents according to a predetermined system. 2. Phone etiquette: Experience practicing good manners when on the phone. 3. Data entry: Experience entering data into a database or computer software. 4. Organizational Skills: Ability to organize workload, processes, or physical objects and spaces. 5. Office experience: Experience in office organization or non-specialized business operations.
6. Microsoft Office: Knowledge of software including Powerpoint, Word, Excel, and Outlook. Physical Requirements, Work Environment & Travel: Must be able to lift up to 50lbs, including office equipment and tables/chairs. Other Requirement(s): Must have high interpersonal skills to effectively communicate with students, faculty, administrative staff as well as the general public. Independently manages SBSS duties, such as: Tutoring students, Liaison for Community sites; faculty contracts, textbook orders, etc; arrange seminar meetings; with limited supervision.
and Reporting at Dine' College.
The position is responsible for the organization and coordination of office operations, procedures, and resources to facilitate the department service' effectiveness and efficiency. Oversees general data request for survey development, survey proctoring and survey reporting to support the goals of faculty and staff using softwares and Apple tablets.
Description of Essential Functions of the Position Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, management
reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintain Office Efficiency Provide basic clerical support and duties for the department personnel (i. e. manage incoming calls, meeting scheduling, welcoming guest, running errands, overseeing prep for travel, complete annual inventory, restock and order office supplies, etc. ). Must have excellent skills in customer service, professional attitude, professional dress-codeMust have experience in planning travel, hotel arrangement, airflights, rentals, etc. planning and
department purchases. Implement tracking process and record keeping for all expenses for annual budget reporting to Supervisor.
Develops and processes for completing Vehicle Request (VR). Implement tracking process and record keeping of VR. Develops processes for maintaining files and records. Follows up on submitted documents to Finance & Accounting to ensure timely processing. Assists the OIPR staff with paperwork (i. e. vehicle requests, travel advances, and purchase requisitions). Prepares conference room for meetings and sets up conference calls for meeting. Make calls for meeting scheduling with external departments and community entities. Send out delegation memos out to key leaders.
Maintain Office Records/Files Organizes and updates OIPR records and files, including correspondence and budget files. Files administrative paperwork for all OIPR staff. Updates administrative files in preparation of monthly, quarterly, and annual grant reporting. Manage data warehouse and assist with request for report collection for Audits and Accreditation reviews. Attends department meetings and captures meeting minutes. Types meeting minutes and submit. Maintain Office Services Distribute, collect, and track reports among OIPR staff to ensure they are submitted on schedule.
Assists students and community members when they visit Office. Opens and secures Office of Institutional Planning and Reporting in the morning and at end of work day. Manage and monitor budget expenditures, then report to the Executive Director within OIPR each month. OIPR - opens and closes Office, refills and re-stocks items, takes inventory, sends and maintains visitor contact logs for reporting purposes. Maintain a clean and safe, welcoming environment for the staff and visitors. Screens phone calls and transfers. Collect phone messages. Schedules meetings for the team with networking departments or customers.
Department Network & Support General Service Administration - reserves GSA vehicles for OIPR staff. Admissions & Outreach Office - assists OIPR Staff with processing equipment and operational supply orders. General Student Support/Events - assists with Diné College events and workshops. This includes proctoring student and employee surveys. Data Survey Management Oversee Survey tablets and inventory Participate and oversee Graduation surveying efforts and set up among future DC graduates. Take part in several IRB studies involving data collection needed using surveying instruments.
Process any data request for Survey set-up and proctoring per the requested timeline and criteria Set-up in-person survey collection events where needed. Produce survey reports and submit to requester Must have basic skills in data analyzing and use of Excel usage Other duties assigned by supervisor. Participate in professional development training where provided. QUALIFICATIONS Education & Experience Minimum: Associates degree in Office Administration or Business or closely related field. Two to five years experience as an administrative assistant or a relateable clerical position.
Preferred: Bachelor degree in Office Administration or Business, or closely related field. Knowledge: Excellent time management skills and ability to multi-task and prioritize. Strong organizational and planning skills. Knowledge of office management responsibilities, system, and procedures. High level skills with Microsoft Office software suite (data graph development, charts, etc. ). Basic skills regarding copying, answering phone calls, and working with an i Pad Apple. Knowledge and basic understanding regarding FERPA regulations in Higher Education (training can be provided).
Skills: Possess the ability and willingness to learn new skills and technology. Knowledge of budget management and basic accounting skills. Travel, hotel, airline, rental experience in arrangement and booking. Compiling traveling reports and travel agendas. Demonstrate confidentiality and discretion of sensitive information/access. Ethics and trustworthiness, honesty in communication and information provided, including data and/or general reports. Abilities: Strong interpersonal, customer service and team skills. Ability to work independently and interdependently. Ability to work effectively with a wide range of people and diverse background.
Solid experience independently managing multiple tasks and responsibilities and sometimes competing priorities. Practice and displays professional and ethical behavior and communication Physical Requirements, Work Environment & Travel: Long hours of sitting and using office equipment and computer. Lifting of supplies and materials from time to time. Other Requirement(s): Ability to drive in snow, rain, mud, high traffic, city areas and have a valid driver license.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
