Location: Central Falls, RI
Administrative/clerical jobs involve a range of office support and secretarial roles that are crucial to the smooth operation of any business or organization. These positions typically include tasks such as data entry, managing correspondence, scheduling appointments, answering phones, and maintaining files. Employees in these roles must be organized, proficient in various office software, possess strong communication skills, and be capable of multitasking. Key traits for success in administrative and clerical jobs include attention to detail, reliability, and the ability to work both independently and as part of a team. These roles often serve as the backbone of a company, ensuring efficient workflow and supporting other departments.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
The Medical Secretary obtains prior authorizations for procedures and performs other various office duties as needed. Duties and Responsibilities: - Maintains provider schedule. Schedule patient appointments, procedures and confirm appointments. - Answer and triage Provider's telephone calls, retrieves and returns phone messages promptly, arranges appropriate follow up where needed.
- Ensures proper insurance referrals are in place as well as referring provider documentation and necessary patient records are received for visit. - Performs end of visit check out, orders laboratory and/or radiology testing, and any follow-up care. - Provide patients with necessary instructions to prepare
for procedures. - Coordinates with hospitals or other endoscopy centers for procedure scheduling as needed. - Reviews and routes incoming correspondence, referrals, prescription authorizations and other electronic tasks.
Responds, or accurately tasks to provider or administration. - Maintains and completes open orders. - Generates and types routine letters and correspondence in EHR and ensures proper signatures and approvals, when necessary. - In coordination with Medical Assistant, maintains GI provider's recall system, including mailing letters and follow up phone calls to remind patients of their GI procedures due (minimum two months ahead) as required. - Helps patients with concerns
and complaints, and escalates requests to Site or Practice Manager, as appropriate.
- Organizes provider's calendar, and schedules other appointments as requested. - Travels to satellite office as required. - Maintains clean and orderly work area. - Maintains a professional atmosphere in all aspects of the office, including interaction with physician, management, patients, and all outside contacts. - Maintains patient confidentiality - Performs other administrative, secretary and other medical support duties, as assigned. Environment/Working Conditions: Work is performed in an office environment. The noise level is usually moderate. Phones are very busy and the activity level is frequently high.
Involves frequent contact with staff and patients. Benefits Include: - Medical, dental, vision, 401K - Paid sick / vacation time - Paid holidays Covid 19 precautions: - We have modified our offices and follow recommended state and CDC guidelines. - Covid vaccination per RI Mandate Requirements: - Bi-lingual preferred (Spanish/Portuguese) High School Diploma / Certified Medical Secretary / Medical Terminology - Associate degree from a two-year college or technical school preferred - Minimum of two years experience in a medical office. - Medical Terminology / Electronic Medical records experience preferred.
- Ability to function well in a fast-paced environment. - Bi-lingual preferred (Spanish/Portuguese) High School Diploma / Certified Medical Secretary / Medical Terminology - Associate degree from a two-year college or technical school preferred - Minimum of two years experience in a medical office. - Medical Terminology / Electronic Medical records experience preferred. - Ability to function well in a fast-paced environment. PIecfccabca6b
The ideal candidate thrives on organization, and understands the value of supporting others. Seeking candidate with experience in an orthodontic/dental office environment. Scheduling Coordinator Job Responsibilities Greeting and welcoming patients in a friendly professional manner Managing a high volume schedule Answering multi-line phones and scheduling patients appointments Maintain referrals database Maintain and execute monthly recall system Treatment scheduling and appointment management Documenting and updating patient records with attention to detail Knowledge of submitting and processing orthodontic insurance claims a plus Knowledge of Orthotrac software a plus Scheduling Coordinator
Job Requirements Demonstrate top notch customer service with an outgoing personality Commitment to excellence Excellent communication skills Able to multi-task & take initiative Attention to detail a must Reliable and prompt Computer skills - checking and composing emails, creating word documents and letters Benefits Matching 401K Medical and Vision insurance Paid Vacation and Holidays Performance Bonuses If you are looking for an opportunity to be a part of a fun and energetic orthodontic office, please reply with your resume!
