Location: Hampton, VA
Administrative and clerical jobs encompass a range of office-based roles that are essential for the smooth functioning of organizations. These positions often involve tasks such as data entry, managing correspondence, scheduling appointments, and maintaining records. Key features of administrative/clerical jobs include strong organizational skills, attention to detail, and proficiency in office software. Employees in this field are typically great communicators and are able to multitask effectively in a fast-paced environment. Though duties can be diverse, they all contribute to the administrative support structure of a business.
Manager will also manage office supplies, handle correspondence, schedule meetings, and coordinate office events. This is a critical role within the organization, requiring excellent organizational, communication, and multitasking skills. Key Responsibilities: 1.
Administrative Support: Provides administrative support for various business units as assigned. General duties include: typing, filing, copying, mailings, scheduling, managing phone and written correspondence, data entry and special projects. Provides the Administrative Assistant at Entrance A coverage during normal business hours. Ensures the telephone directory is always up to date. Administers online corporate files and Share
Point system. Manages and maintains electronic folders, files, and document repository on Share Point intranet. Maintains an Excel listing of the individuals included in the ERS report that includes their disability and the associated disability category.
Updates email distribution lists to include new employees or remove termed employees. 2. Office Operations Management: Manages corporate and conference room calendars utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests. Updates calendars on conference room doors daily. Assists with scheduling meetings with other internal personnel and with external customers/partners and prepping
meeting rooms scheduled. Assists with team building events. Assists with registration for conferences and travel arrangements as requested.
3. Facilities Management: Monitor office cleanliness and organization, ensuring a pleasant working environment for all staff. Arrange for necessary maintenance and repairs, coordinating with building management and vendors. Manage office security procedures, including key distribution and access credentials. 4. Staff Support: Coordinates with IT staff regarding management of office equipment, including copiers, fax machines, telephone systems, and all other relevant office equipment. Ensures copiers have back up toner and waste toner cartridges and receives used cartridges after changing for recycling.
Coordinates recycling of individual team member printer cartridges. Assists in the preparation of office/workspaces for new employees in Copeland building. 5. Financial Administration: Enter Supported Employment billing at the beginning of every month. Monitors and maintains all office supplies within budgetary parameters, receiving office supply orders from employees via Versa Net, and special-order requests. Keeps track of supplies given out from supply closet Organizes and cleans supply closets. Makes purchases for meetings, special projects, or to stock the supply closet with drinks/snacks for all meeting.
6. Other Duties Assigned Qualifications and Skills: High School Diploma required. Bachelor's degree in business administration or related field preferred. Proven experience as an Office Manager or similar role. 5 years preferred. Notary Public certification needed (to be obtained within first three months of employment if not already certified). Proficient in Microsoft Office Suite (Word, Excel, Power Point, and Outlook) and other relevant software. Excellent organizational skills with the ability to multitask and prioritize work effectively.
Strong attention to detail and problem-solving abilities. Strong interpersonal and communication skills, able to build rapport and work well with individuals at all levels. Ability to handle sensitive and confidential information with discretion. Knowledge of office management systems and procedures. Proactive and self-motivated, able to work independently and as part of a team. Ability to demonstrate a high level of interpersonal skills to handle sensitive and confidential situations, including the ability to interact professionally with the general public, Board members, and community leaders.
Position continually requires demonstrated poise, tact and diplomacy. Ability to work effectively with a variety of internal and external stakeholders and to manage assignments from several members of the senior staff. Management may assign or reassign duties and responsibilities as necessary to meet business needs.
with minimal guidance. Stamps “Received” and sorts all incoming mail. If mail is delivered to the wrong team member, Administrative Assistant receives it back and redistributes. Ensures outgoing mail is sent out. Ensures new administration office employees receive mailbox, if needed.
Issues badges to visitors and maintains the sign-in log for all visitors entering the Vers Ability corporate office in accordance with company policy. Monitors on-site video cameras and reports anomalies to the Facility Security Officer for action. Responsible for preparation of customer visits; ensure space and necessary tools are available and prepared, plus other duties as required to support customer
visits. Provides administrative support for various business units as assigned. General duties include typing, filing, copying, mailings, scheduling, managing phone and written correspondence, data entry, and special projects as assigned.
Maintains records, files, and other organizational data for assigned areas. Develops and generates routine reports as assigned. Coordinates with organizational functions for administrative support team Completes data entry for government reporting requirements. Understands and adheres to regulatory requirements related to the completion and submission of reports. Participates in regularly scheduled Safety Meetings, providing meeting minutes as directed.
Notary Public certification needed (to be obtained within first three months of employment if not already certified).
Other duties as assigned. Qualifications/Skills Knowledge & Abilities: Education: High School diploma, advanced degree preferred, business or related field. Experience: 3+ years’ experience working with individuals with disabilities preferred. Must have knowledge of office procedures and compliance requirements. Proficiency required in customary computer software applications within a business environment. Certifications: Notary Public certificationneeded (to be obtained within first three months of employment if not alreadycertified).
country from clinical to support staff - we are united in our mission to create happy, healthy smiles through providing high quality dental care to underserved families in a fun, compassionate environment. Are you ready to join us in creating our next million smiles?
We have JUST the opportunity for you. We are actively seeking a Traveling Associate Dentist to join our growing team. Support our mission to provide excellent dental care in the community and help us create more smiles and memorable experiences for children and adults. Join a team that believes in teamwork and truly cares about their patients. Find your opportunity to make an impact: Take care of your community while participating
in activities to promote a positive image of the company! Join in morning huddles (hey, you can even run one! ), plan your day and let your team know how much you appreciate them, highlight great examples of customer focus, collaboration, meeting goals, etc.
Love working with kids (they make up 70% or more of our patient base) Responsibilities: Traveling Associate Dentists are responsible for providing dental services to patients with the support of their team. Hold staff to the highest integrity by adhering to all government regulations, company standards, and company compliance programs. Other duties as assigned Our practice has: Denta Pro software Digital x-ray and Panorex units Fiber-optic
handpieces Yearly OSHA and HIPPA and Emergency Management training Ratio of 1 hygienist, 1 hygiene assistant, 2 dental assistants per provider Patient Base: primarily ages 3-21 and up to 30% adult population (depending upon location) Office flow: average 10-12 operative patients and 20-25 hygiene patients State insurance plans, PPO and out-of-network payor mix Qualifications: We expect you to have: DDS/DMD from a dental education program accredited by the Commission on Dental Accreditation Current, valid license to practice dentistry in states where providing care or eligible for licensure Other certifications as required - CPR, DEA, etc.
Nitrous Oxide certification (only LA, MS, DC, TX, MA) Compassion and a strong desire to provide dental care to both children and adults This opportunity provides: Earn an additional $400 each week for traveling to other offices within your geographic area - all expenses paid (hotel, mileage, meals) Growth and development through mentoring and collaboration Attractive sign-on bonuses and student loan repayment assistance up to $1000/month may be offered for specific locations What we offer: Guaranteed biweekly salary during ramp period OR a percentage of collections No lab fees FT providers are eligible to participate in Medical/Dental/Vision insurance plans, HSA/FSA Short Term Disability/Long Term Disability and Basic Life Insurance plans are paid for by company 401(k) Retirement Plan with Company match Company paid malpractice insurance coverage Paid holidays and time off Continuing Education reimbursements CE offered through ADA Accredited Continued Education Recognition Program (C.
E. R. P) Reimbursements for associated licenses, certifications and professional dues such as ADA and/or AAPD memberships Multiple schedule options to help maintain a healthy work/life balance VISA and Green Card sponsorship available We value teamwork, mutual respect and cooperation.
We do not practice unlawful discrimination, including harassment or tolerate it in our workplace. What do we mean by discrimination? We mean that we do not discriminate on the basis of race, color, creed, religion, interaction, national origin, age, citizenship, disability, interactionual orientation or any other characteristic protected by federal, state, or local law. #LI-Onsite For more details: jobs-search. org/administration_hampton-c449900/traveling-associate-dentist-hamptonnewport-news-hampton_i1968285613
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
