Location: Natick, MA
Administrative or clerical jobs involve a range of office-related tasks that support the day-to-day operations of a business. Employees in administrative roles are often responsible for managing records, answering phones, scheduling appointments, preparing documents, and performing data entry. These positions typically require strong organizational skills, attention to detail, proficiency with office software, and the ability to communicate effectively. Clerical workers are key in ensuring that an office runs smoothly and efficiently, acting as the backbone to the administrative structure of an organization.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
anything else as needed Help customers at checkout Create displays and stock products Help fulfill online orders Make dishes, sandwiches, and other food items Bake various items, decorate cakes, and serve coffee Make floral arrangements Cut and serve meat/seafood Perform any other duties as needed
be able to work independently with little or no supervision. Requires knowledge of the College and departmental policies and procedures. Exceptional communication, organizational, and multitasking abilities with meticulous attention to detail are essential. The Executive Assistant will be successful with advanced problem-solving skills and a proactive and resourceful approach.
ESSENTIAL JOB DUTIES Manage multiple complex calendars, coordinating and scheduling meetings while addressing conflicts proactively and in real time. Prepare meeting agendas, assemble necessary materials, and ensure the seamless execution of meetings. Take notes and distribute clear and concise decisions and action
items, and follow up as needed. Anticipate potential challenges for leadership and apply problem-solving techniques when appropriate. Support leadership with tasks to advance divisional strategic goals, tracking progress towards deadlines, and to improve organizational effectiveness and annual reporting.
Plan and coordinate logistics and materials for workshops, special events, and production shoots. Interact professionally and effectively with internal and external stakeholders, including College leadership, faculty, staff, donors, and students. Serve as a principal contact for a wide range of needs and information in the Division. Assist in the implementation of and adherence to operational
processes and procedures. Complete expense reports and spend authorizations on behalf of the leadership team.
Arrange travel if needed. Serve as a member of the Budget and Operations team to support division operations and budget activities. Act as backup to the Budget and Ops manager. Provide other administrative and operational support as assigned. QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform job. Bachelor's degree and 3-4 years of relevant executive or administrative support experience preferred OR 5-7 years of relevant executive or administrative support experience, preferably in a higher education or academic setting required.
Experience with calendar management and meeting scheduling required. Experience with meeting notetaking and follow-up required. KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job. Proficiency with Google Workspace or Microsoft Excel required Familiarity with Zoom and Slack or similar communication tools preferred Excellent interpersonal, and written and verbal communication skills Possess good judgment, discretion, and an ability to maintain confidentiality Demonstrated ability to work both independently and collaboratively within a team.
Flexibility to adapt to changing priorities and deadlines. Proven interpersonal skills with experience providing complex administrative support with tact and diplomacy. Ability to multi-task and a positive attitude is a must. PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Requires ability to lift and move objects that are light Requires ability to move materials occasionally Intellectual and Mental Concentration for extended periods of time: Requires long periods of mental concentration Requires constant coordination of Mental and Visual Attention Requires ability to stand and/or sit for long periods of time WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. Usual Office Conditions Occasional travel to other buildings on Campus will be required COMPENSATION Compensation for this position will be between $ 55,600 - $ 68,150 annually, commensurate with experience.
Grade of Position: 23-07EScheduled Weekly Hours: 36.25This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment. In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements. PDN-9b00025d-0715-4ada1ac67ff
