Location: Williamsburg, VA
Company: Sentara Health
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Analyses and coordinates office operations and procedures such as typing, accounts payable, accounts receivable, payroll, flow of correspondence, filing, requisition of supplies, and other clerical services. • Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Establishes uniform correspondence procedures • Formulates procedures for detailed retention, protection, retrieval, transfer, and disposal of records. • Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness. • Prepares activities reports for mentorship of management, using computer. • Coordinates activities of various clerical departments
or workers with department. • Assists unit management in the preparation of organizational invoices and monthly financial and other accounting responsibilities as needed.
• May compile, store, and retrieve managerial data, using computer. • Support general needs of the operation through scheduling and hands on support • Other duties as needed. At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications • Use logical thinking to perform a variety of office tasks that require special skills
and knowledge • Make decisions based on company policy and good judgment • Follow instructions without close supervision • Speak and write clearly and accurately • Plan your own work and sometimes the work of others • Proficient with all Microsoft Applications • Requires basic accounting skills.
• Must have developed language skills to the point to be able to: Write announcements, letters, summaries, and reports, using prescribed format • Minimum 2 years experience preferred 4 years exirience. This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE).
Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, interaction, gender, pregnancy, disability, interactionual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential.
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Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Manager will also manage office supplies, handle correspondence, schedule meetings, and coordinate office events. This is a critical role within the organization, requiring excellent organizational, communication, and multitasking skills. Key Responsibilities: 1.
Administrative Support: Provides administrative support for various business units as assigned. General duties include: typing, filing, copying, mailings, scheduling, managing phone and written correspondence, data entry and special projects. Provides the Administrative Assistant at Entrance A coverage during normal business hours. Ensures the telephone directory is always up to date. Administers online corporate files and Share
Point system. Manages and maintains electronic folders, files, and document repository on Share Point intranet. Maintains an Excel listing of the individuals included in the ERS report that includes their disability and the associated disability category.
Updates email distribution lists to include new employees or remove termed employees. 2. Office Operations Management: Manages corporate and conference room calendars utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests. Updates calendars on conference room doors daily. Assists with scheduling meetings with other internal personnel and with external customers/partners and prepping
meeting rooms scheduled. Assists with team building events. Assists with registration for conferences and travel arrangements as requested.
3. Facilities Management: Monitor office cleanliness and organization, ensuring a pleasant working environment for all staff. Arrange for necessary maintenance and repairs, coordinating with building management and vendors. Manage office security procedures, including key distribution and access credentials. 4. Staff Support: Coordinates with IT staff regarding management of office equipment, including copiers, fax machines, telephone systems, and all other relevant office equipment. Ensures copiers have back up toner and waste toner cartridges and receives used cartridges after changing for recycling.
Coordinates recycling of individual team member printer cartridges. Assists in the preparation of office/workspaces for new employees in Copeland building. 5. Financial Administration: Enter Supported Employment billing at the beginning of every month. Monitors and maintains all office supplies within budgetary parameters, receiving office supply orders from employees via Versa Net, and special-order requests. Keeps track of supplies given out from supply closet Organizes and cleans supply closets. Makes purchases for meetings, special projects, or to stock the supply closet with drinks/snacks for all meeting.
6. Other Duties Assigned Qualifications and Skills: High School Diploma required. Bachelor's degree in business administration or related field preferred. Proven experience as an Office Manager or similar role. 5 years preferred. Notary Public certification needed (to be obtained within first three months of employment if not already certified). Proficient in Microsoft Office Suite (Word, Excel, Power Point, and Outlook) and other relevant software. Excellent organizational skills with the ability to multitask and prioritize work effectively.
Strong attention to detail and problem-solving abilities. Strong interpersonal and communication skills, able to build rapport and work well with individuals at all levels. Ability to handle sensitive and confidential information with discretion. Knowledge of office management systems and procedures. Proactive and self-motivated, able to work independently and as part of a team. Ability to demonstrate a high level of interpersonal skills to handle sensitive and confidential situations, including the ability to interact professionally with the general public, Board members, and community leaders.
Position continually requires demonstrated poise, tact and diplomacy. Ability to work effectively with a variety of internal and external stakeholders and to manage assignments from several members of the senior staff. Management may assign or reassign duties and responsibilities as necessary to meet business needs.
at a Great Clips salon, and we'd love for you to be part of that. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return?
Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right? Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
