Administrative Assistant | Janesville, WI

Administrative/Clerical jobs encompass a range of roles within organizations that are pivotal for maintaining efficient office operations. These positions often involve tasks such as data entry, phone handling, filing, scheduling, and supporting other staff. Individuals in these roles typically possess strong organizational skills, attention to detail, and the ability to multitask. They serve as the backbone of a company’s daily functions, ensuring that information is managed effectively and communication channels are kept open. With the rise of technology, many administrative/clerical workers are also adept at using various software to streamline office processes.

Clerk; and to perform related work assigned.

Examples of Duties Provide onsite reception duties for the County Clerk's Office for telephone and walk-in clients. Compile, prepare and distribute meeting notices and agendas for the Bayfield County Board of Supervisors and various sub-committees and/or boards.

Prepare all supporting documents for each of the meetings, i. e. resolutions, ordinances, etc. Attend meetings and take minutes for the Bayfield County Board of Supervisors and various sub-committees, ad hoc committees and/or boards; Maintain the County Clerk's webpage and various additional pages of the county web site; Oversee the Timber Cutting Application process; Process

and file all vehicle accident, property and liability claims; Maintain the property inventory for insurance purposes. Process marriage license applications; Sell plat books, photocopies, and faxes, to the public; Balance out cash register and deposit monies with County; Order necessary office supplies for the County Clerk's office; Balance xerox and postage charges for county departments Maintain calendars for checking out rooms for meetings in Outlook; Assist with input of AP vouchers for payment of bills associated with all offices; Compile new data each year for the Bayfield County Directory; Prepare and distribute the Bayfield County Statistical Report; Assist in preparation of yearly audit;

Assist with mail operations; keep postage meter machine up and running; make necessary deposits to meter; calculate postage used by departments; Assist in maintaining the Bayfield County Code of Ordinances.

Make travel and registration arrangements for County Board Members. Utilize various social media platforms to promote county programs and activities. Provide back-up to the Deputy County Clerk as needed. Other duties as assigned. Elections: Assist with election processes, when needed, as backup to the County Clerk. Qualifications Associate Degree in Business Administration, Office Management or related field with one year of professional work experience in an office setting.

Typing 40 wpm, 10-key calculator experience. Demonstrated proficiency and considerable knowledge using MSOffice software. Experience with accounting software preferred. Election experience preferred. Supplemental Information Knowledge, Skills, and Abilities Ability to maintain a high level of confidentiality, discretion, and integrity as well as ability to exercise judgment and diplomacy; Considerable knowledge of office practices, procedures, use of office equipment, and multi-line telephone system. Ability to establish and maintain effective public and working relationships; Attention to detail, organizational skills, ability to prioritize, proper grammar and phone etiquette as well as clerical tasks, and must possess strong organizational skills; Knowledge of Wisconsin Statutes in regard to the issue of marriage licenses; Knowledge of election laws, election processes, and ability to work in the Wisconsin Elections Commission's WISVOTE system.

Knowledge of Roberts Rules of Order, WI Open Meetings Law and WI Open Records law. Shifts and Work Hours: Generally, the courthouse is open from 8:00am until 4:00pm, Monday through Friday. Depending upon the position, full-time employees may be scheduled either 37.5 or 40 hours per week.

Shifts for Dispatch personnel will vary, but cover 24-hours per day, 365 days per year. Applicants for these positions must be flexible.. Insurance: Health insurance is available to regular employees that work 26 hours per week or more. Coverage is effective upon completion of one full calendar month of employment. Both Disability and Life Insurance are available. A Section 125 Plan (Flexible Spending) is available. Sick Leave: Sick time is accumulated at the rate of eight (8) days per year for full-time employees and is pro-rated based on hours worked for employees working 50% time or more.

New employees are provided with 37.5 or 40 hours upon hire (in addition to the monthly allocation), which may be used for any purpose during the first year of employment. Vacation for full-time employees scheduled 1950 hours per year: Upon Hire: 37.5 hours After One (1) year: 75 hours After Five (5) years: 112.5 hours After Ten (10) years: 150 hours After Fifteen (1) years: 187.5 hours Vacation for full-time employees scheduled 2080 hours per year: Upon Hire: 40 hours After One (1) year: 80 hours After Five (5) years: 120 hours After Ten (10) years: 160 hours After Fifteen (1) years: 200 hours Up to five (5) days equivalent of vacation may be carried over to the next year and must be used within the first 6 months of the new year.

For employees working more than 50% time, but less than full-time, vacation time is pro-rated based upon the regular number of hours scheduled. Holidays: New Year's Eve, New Years Day, Memorial Day, Labor Day, Veteran's Day, Spring Holiday (Friday before Easter), Christmas Day, Thanksgiving Day, Day After Thanksgiving, Fourth of July, Christmas Eve Retirement: Wisconsin Retirement System (Employee and Employer each contribute).

An optional Deferred Compensation Program is available. 01 Are you able to meet all of the physical requirements of this position as identified in the job description? Yes No 02 What is the highest level of education you have attained? High School Diploma/GED/HSED Some College or Technical School Associate Degree Bachelor Degree Masters Degree or Higher Less than a High School Diploma 03 How many years of full-time office experience do you have? Less than one year One year of experience Two years of experience Three years of experience Four or more years of experience Required Question

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