Location: Montgomery Village, MD
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
This position is responsible for the inspection and packaging of product. Will perform all aspects of Inspection and Packaging with the ability to assist in day to day operations. II: Responsibilities- Demonstrate competency on assigned qualification blocks: : Job specific Standard Operating Procedures: New Inspector Qualification- Execute and document procedural steps in compliance with c GMP standards.
- Adhere to the procedures and safe practices for movement of product and materials and accurately complete all applicable documentation. This applies to room temperature and cold storage loctions. - Perform room clearances in accordance with relevant Standard Operating Procedures- Perform
100 visual inspection of product and classify rejected materials utilizing approved categories within required timelines (Qualification)- Successfully complete annual inspector re: qualification requirements- Manually package product in final packaging components while verifying that lot information, including lot number and expiration date, are accurate- Load and unload product from vial labeling machine during labeling process- Package product in final packaging components while verifying that lot information, including lot number and expiration date, are accurate- Maintain state of facility environmental control including: preparation of defined concentrations of cleaning solutions, daily,
monthly, quarterly and annual cleaning of manufacturing surfaces and equipment per Standard Operating Procedures - Review all documentation generated as each step is completed for accuracy of calculations / data entry and completeness of process signature steps- Stock gowning and consumable supplies in the controlled areas maintaining Just: In: Time inventory (JIT) control of manufacturing materials The above statements are intended to describe the general nature of work performed by those in this job.
It is not an exhaustive list of all duties, and other duties may be assigned. III: Education, Experience and Skills- HS Diploma or equivalent - 0:2 years of relevant experience- Knowledge of c GMP and CFR requirements Per CDC guidelines, Emergent strongly recommends that all employees working on site are vaccinated to help ensure their safety, as well as the safety of fellow employees.
This includes the use of good judgment when determining when the CDC guidelines advise that you stay home when ill. There are physical/mental demands and work environment characteristics that must be met by an individual to successfully perform the essential functions of the job. This information is available upon request from the candidate. Reasonable accommodations may be made to enable individuals with disabilities to perform all essential functions.
Emergent Bio Solutions is an Equal Opportunity/Affirmative Action Employer and values the diversity of our workforce. Emergent does not discriminate on the basis of race, color, creed, religion, interaction or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), interactionual orientation, age, national origin, ancestry, citizenship status, marital status, physical or mental disability, military service or veteran status, genetic information or any other characteristics protected by applicable federal, state or local law.
Information submitted will be used by Emergent Bio Solutions for activities related to your prospective employment. Emergent Bio Solutions respects your
communications, and technology solutions to accelerate and heighten impact. As a small business, we are able to implement novel and innovative approaches using highly participatory approaches to mobilize community, civil society, and government energy in defining and owning solutions, and to promote inclusive development that benefits all groups.
Background The Technical Support Services (TSS) Activity helps USAID/South Africa and Regional Health Office (RHO) to address technical priorities and develop creative, innovative solutions to strategically allocate resources, strengthen connections with partners, and replicate best practices and effective program models. Through the TSS contract,
Panagora augments capacity by providing technical, operational, and administrative support to USAID's largest health portfolio and to USAID health offices throughout the region.
TSS deploys advisors in response to USAID requests for priority work with government stakeholders, implementing partners, and/or other entities. TSS supports Health Office staff and teams to integrate creative solutions into routine work. TSS also provides international and local expertise for surge support, as needed, for USAID Program Cycle requirements, planning, development, outreach, communications, and Health Office human resource functions. Position Rationale Panagora seeks a Project Assistant to support
engagement activities for TSS as we support USAID and their implementing partners.
TSS provides in-person, virtual, and hybrid events and meeting support, including team retreats, internal and external meetings, and technical workshops. This includes planning and preparation (program design, resourcing, procurement, preparing materials); event and meeting support (facilitation, events coordination, synthesizing knowledge, triaging challenges, liaising with providers, and administering in-person, hybrid and virtual-only collaboration platforms); and follow-up and reporting (meeting notes, satisfaction surveys). TSS also provides over 800 square meters of centrally located meeting/event and co-working space for use by USAID, implementing partners, and other key stakeholders in Pretoria, South Africa (called The Collaboration & Learning Hub).
The Project Assistant will work closely with the Project Officer: Engagement, and the Senior Project Officer: Engagement, Learning & Adapting (Team Lead) as well as the Operations and Finance teams to ensure that the Collaboration & Learning Hub meets world-class standards. Primary Responsibilities Process event and virtual conferencing requests and meticulously maintain the event calendar and tracker.
Process ground transport requests, liaise with the Operations team. Maintain a database of venue and services for off-site engagements. Provide input to event plans (e. g. venue and activity options and costs). Provide input to reports (e. g. attendance figures and evaluation data). Procure resources for events (e. g. venues, supplies, and activity providers). Support project management for events, utilizing platforms like for checklists and plans, ensuring completion by the team. Set up and administer virtual calls using Zoom, Google Meet, and/or Microsoft Teams. Coordinate in-person events, overseeing preparations (e.
g. name tags, attendance registers, COVID screening tools, printing), setting up on the day, conducting checks, engaging with client and venue staff, and effectively triaging any challenges. Ensure that the designated space is maintained in impeccable condition, consistently presenting a welcoming and professional environment for participants. Conduct regular checks and inspections to guarantee that all facilities, including meeting rooms, common areas, and restrooms, meet the highest standards of cleanliness and organization. Monitor consumables inventory to ensure an ample supply of event snacks and refreshments for participants.
Proactively identify areas for improvement in site management processes and implement enhancements to elevate the overall participant experience. Maintain a weekly schedule of support tasks for the operations team related to successful execution of events at the Collaboration & learning Hub. Requirements Diploma and/or equivalent relevant experience in any field. At least one year of experience in administrative support to field-based international programs. Passion for public health and social development. Ability to work independently and take initiative.
Demonstrated competence to backss priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality. Strong office and organizational skills. Demonstrated ability to work as an effective team member in a complex and fast paced environment. Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants. Demonstrated ability in computer skills for word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred); and ability to learn new software packages.
Proficiency with Microsoft Office and Share Point, Google Workspace, , and Slack No telephone inquiries, please. Finalists will be contacted. Please include a cover letter and resume. Only applicants who include the required application components will be considered. Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, interaction, national origin, disability status, genetics, protected veteran status, interactionual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Note: Panagora does not offer visa sponsorship.
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for exam and administrative fulfillment activities. Performs quality assurance (QA) on all incoming exams to ensure that all services have been performed according to agency medical requirements and request any missing components from the OHC or PPN where the exam was performed.
Creates records within the FOH database and enters tracking dates. Secondary duties could include: Scheduling of exams according to the agency IAA, sending of determinations to agencies via mail or electronically, and exam data entry. Clinical The Joint Commission (TJC) - Quality and Safety Participates in preparation for TJC accreditation, as requested. Use checklist created by the LE-S Program Manager to backss
exam quality and record quality indicators (e. g. check for missing items) as directed by the PM. Complete required training according to specified deadlines.
Attend all mandatory training for DE, AA and AMA roles. Demonstrate understanding of the content of the LE-S Case Review Program Plan annually. Service Operations Process case review types according to the applicable case review SOPs within timeframes specified by the PM. Identify and report measures that can be taken to improve case processing efficiency to PM. Forward questions from CHS staff about the case management process (i. e. questions related to services, work order interpretation & billing) to the AMA. Schedule
examinations in OHCs and through the PPN according to SOP and within timeframes specified by the PM and based on agency agreements.
Contact FOH OHCs and Private Network Provider points of contact and use the private provider network portal to obtain missing exam and follow up items in timeframes designated by the PM per the current exam process SOP. Escalate missing exam items and other concerns that prevent case processing for > 14 days. Provide administrative and clerical support for case review processing. Maintain case review office files for assigned work as directed by supervisor and according to SOP. Ensure that exams are mailed/ emailed according to Interagency Agreement specifics and dates tracked.
Report all privacy and security breaches immediately according to FOH and HHS policy Assist the PM in orienting all levels of new AA case review staff. Works on agency agreements with other staff members as assigned by the Assistant Program manager Attend all case review team meetings Administrative (Business/Management)Procurement Alert PM or Assistant Program Manager regarding new business opportunities and customer requests to change requirements for existing business. Assist with implementing new case review business and changing requirements for existing business.
Cost Recovery Enter data to track exam fulfilment in current FOH database for exams that are received in the area office. Advise PM or AMA about billing discrepancies. Perform billing fulfilment for exams received in the area office per the billing fulfilment SOP. Demonstrate a complete understanding of the current database used for billing, RMO reviews and exam tracking staffing and reporting relationships. Staffing and Reporting Relationships Be on time to work, work all designated hours, request leave in timely fashion. Request leave according to specified timeframes.
Adhere to telework policy when permitted. Create a climate of trust, accountability, and professionalism. Understands 'chain of command' to report issues affecting productivity and morale. Identify and report problems to supervisor with hardware, telecommunications or other issues impacting duties. Technology Knowledgeable and proficient in IT systems, for database entry, tracking, other deliverables. Attends training on IT systems, both initially and with updates; asks for help when needed. Completes mandatory IT training by specified deadlines. Inform PM of IT and other equipment needs, particularly those that prevent completion of case processing within specified deadlines.
Strategy Customer Service Manage customer/agency complaints professionally and route to the appropriate AMA via email within 24 hours Advise AMA/Team any observations which may necessitate changes to Agreement no later than 48 hours after learning about the change. Respond to customer complaints, issues, and requests regarding FOH service within 24 hours. Follow outstanding issues to resolution in a timely manner. Escalate issues as appropriate and directed by the PM.
Complete assigned tasks to ensure that all exams including priority exams, exams that carry a turnaround penalty, and RMO reviews meets FOH and agency turnaround requirements per the agency agreement. Forward issues requiring RMO attention to Agency-specific AMA Metrics Generate customer specific reports in current FOH database as required by the agency agreement. Monitor tracking metrics. Suggest process improvements to and implement process changes as directed by case review team supervisors to ensure that quality and efficiency goals for the case review team are met. Meet weekly target productivity goals for case creation and case closure.
Complete all required tracking fields within the database systems. Required Skills Minimum Requirements/Knowledge/Skills: Must possess excellent oral and written communication skills. Must be able to accept assigned work and complete within expectations of timelines. Must demonstrate an understanding of medical terminology and a basic understanding of the clinical exam process. Seeks assistance and guidance from supervisors when needed. Proficient with MS Excel, Word, and Power Point Typing speed: 50 Required Experience Minimum Education Requirements/Certification/Licensure/Experience: High school diploma or equivalent with two years' experience working in a health care setting which required the use of medical terminology, such as experience in office front desk operations.
Demonstrated excellent interpersonal communication skills. STG International, Inc (STGi) is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients. Our services and solutions help our clients sustain and enhance their operations to better accomplish their mission.
STGi offers a competitive benefits package which includes Medical, Dental, Vision, 401k with company match and a generous PTO policy. STG International, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, interaction, interactionual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Medical Corps - 60J, 60L, 61F, 61H, 61N, 61R,62B Medical Specialist Corps - 65B, 65C, 65D Nurse Corps - 66B,66H, 66P Medical Service Corps - 67G, 67J Medical CMF - 68A, 68B, 68E, 68F, 68G, 68J, 68Q, 68R, 68S, 68T, 68W, 68X, 68Y
