Director of Operations | Killeen, TX

Detailed Information

  • Location: Killeen, TX

  • Company: Diocese Of Austin Catholic Schools

school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities that hold true to this mission. Positions employed in this School help extend the ministry of the school leaders in particular ways as outlined in the job description listed below.

The employee in this position is closely connected to as well as assists the school leaders in the performance of their ministry and, therefore, engages in ministry for the Church. Job Summary: The Director of Operations serves as a key adviser to the Pastor and Headmaster on all financial and business-related aspects of St. Joseph Catholic Academy. The Director of Operations

is responsible for planning, directing, coordinating, and supervising all administrative services functions, personnel administration, general services, supply and records management and budgeting.

These oversights occur throughout the calendar year. The DOO will lead and oversee the financial policies and direction for the school including, but not limited to : 1) Budgeting and 2) Accounting functions such as financial reporting, financial administration, and financial planning. These functions must be performed in such a manner as to enable the financial success of St. Joseph (advocating in the best interest of the school and church, respectively) in addition to ensuring the school

is a good steward of the financial gifts entrusted to them. This leadership is guided by the necessary approvals from the Pastor and Headmaster, in conjunction with the Diocesan accounting and internal control policies and procedures.

Essential Job Duties: Supports and upholds the philosophy of Catholic education and the mission of the school Acts as a witness to Gospel values by modeling the teachings of the Catholic Church Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese Maintains confidentiality regarding school matters and shows leadership toward advocating the mission of the school Oversees the day-to-day business operations of the school to include but not limited to vendor, maintenance, and copier contracts Supervisory role over office staff, Registrar, Student Finance, Communication, Custodian, and Extended Care staff Prepare and manage payroll and required payroll tax payments and quarterly/annual reporting Prepare annual budgets along with submitting monthly, quarterly, and year-to-date financial reports and analysis for review by the Pastor, Headmaster, School Board, and Parish Finance Council Maintains the donor database and is responsible for donor acknowledgements Communicates effectively within the school community and with administration, faculty, and Parish Business Administrator Meets staff development guidelines as set forth by the Diocese/local administration Demonstrates professionalism in conduct, demeanor, and work habits Maintains a work schedule that maximizes availability to the school, students and staff Collaborates with peers to enhance the work environment and support instructional planning Prepares statistical reports as needed Maintains the school's archiving system for student records Maintains photography permissions and shares with school personnel and Development Office Submit timely required Diocese reports Monitor the cash flow of the school at all times Responsible for preparing and monitoring staff, department, and clubs for conformance to overall approved budget Makes timely deposits Monitor and reconcile monthly school auxiliary bank accounts Serve as school liaison to Diocese CFO 's Office Attend School Board meetings and Parish Finance Council meetings and other committee meetings as needed (after hours, weekends or as scheduled) Responsible for bookkeeping and payroll functions, both internal and outsourced including general ledger, payables, receivables, etc.

Manage systems and procedures for online giving, and security of cash among the staff Review and monitor invoices prior to payment to ensure receipt of materials or services and conformity to policy, budget, and policies Establish and maintain effective internal controls over the financial resources and assets of the school Ensures that all taxes are paid in conformance with regulations Prepares all financial reports as needed or when requested Work and complete special projects as assigned in a timely manner. Willingness to expand knowledge and critical thinking in all duties assigned.

Knowledge, Skills, and Abilities: Demonstrated excellence in managing, finance, accounting, budgeting, and controls Critical thinker, analytical and detail-oriented. Ability to handle high pressure deadlines and multi-tasking Highly skilled in Quickbooks, Microsoft Office and Intermediate Excel Spreadsheet Excellent communication skills - verbal and written Ability to view the financial aspects of the organization from a " top-level" perspective, as well as understand the daily operations. Work towards streamlining current processes as well as provide on-going training to new and current employees.

Minimum Qualifications: Education and Trainings: BS in Accounting preferred or 5 years' experience in related field ( With approval of management) Experience: Accounting Experience in a for-profit or nonprofit organization Management/Supervisory Experience (2 years or more) Catholic Requirement: Yes Licenses/Certifications: Must be certified in Diocese of Austin EIM within 30 days of employment and maintain certification throughout the employment period. Working Conditions: Employees of St. Joseph are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the Church.

St. Joseph is an at-will employer. All buildings and vehicles owned by St. Joseph are tobacco free. Working in a fast-paced environment with priorities and plans that may change rapidly. Working on weekends, evenings, and some holidays may be required. Will be exposed to religious ceremonies, conduct, and speech, including Catholic Christian prayer and liturgical celebrations. Will be required to adhere to dress codes and conduct standards, including but not limited to EIM standards of conduct in the workplace and outside of the workplace.

May be required to use personal vehicles to drive to other parishes or other off-site locations. Traveling within and outside the parish to meetings and other events may be required. Will be required to conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church.

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