Location: New York, NY
Company: Bechtel
for positions that are worked in New York City or San Francisco, which is subject to change depending on market conditions. ). Company Overview Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear,
Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver. Role Overview Under the direction of the Project Director/Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project. Note: Any offer of
employment is contingent upon Bechtel being awarded the project.
Essential Job Duties Provide document management support to include: Maintain the Enterprise Content Management System (ECMS) database and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations. It may be required to manage multiple content management systems. Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project. Establish a strategy for the execution of tasks outlined in the contract or scope book. Supervise the document/records management team Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
Development of and implementation of the records retention and turnover plans. Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc. ) Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined. Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks. Ensure supplier and customer documentation is processed within established schedule standards. Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities. Keep abreast of department technologies, techniques, and services that become available. Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Ensure training and training records for project administrative personnel are current. Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities. Conduct presentations regarding project administration status and work process requirements, both internally and externally. Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts. Coordinate project close-out activities inclusive of all functional groups represented on project. Work in an integrated team (Client, partners, suppliers, and Bechtel). Qualifications and Skills Basic Qualifications Must have a minimum of 10 years project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflow with other entities.
Experience must have been obtained within the past 10 years. Must have at least 5 years of recent experience managing and training a document control team. Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required) Advanced analytical ability to build and maintain databases and presentations for project and functional management. Must be able to organize and prioritize assigned document management scope Have strong interpersonal and customer service skills Have ability to work flexibly and collaboratively across all levels of the organization Organization may be a JV, Consortium, or other blended organization Must be flexible and able to accept and quickly adapt to changes in work focus Aditional Qualifications 15 or more years’ experience managing a document control program 7 or more years’ experience managing a document management team Prior Bechtel experience 4+ years’ advanced use of Aconex (Org Admin level preferred) Experience using Power BI and developing reports and dashboards #LI-NP1 At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components.
Shaping tomorrow together Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth.
Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, interactionual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.
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