Contracts & Procurement Coordinator | McMinnville, OR

Detailed Information

  • Location: Mcminnville, OR

  • Company: Yamhill Community Care

Yamhill Community Care: click here Summary The Contracts & Procurement Coordinator is responsible for coordinating the efforts and activities of Yamhill County’s Contracts and Finance teams. Core areas of focus include providing coordination and administrative support of provider and vendor contracting processes, supporting, and completing approved purchasing for the organization, and completes upload, maintenance, and reporting activities related to Yamhill Community Care’s (YCCO) contracting system.

Essential Duties Assists with and supports the development and execution of contracts that supports YCCO’s ability to meet contractual and regulatory obligations. Develops and coordinates

contracting activities, including coordination of provider and vendor engagements with the YCCO Contracts team. Coordinates and completes the procurement of items necessary for YCCO operations, inclusive but not limited to office supplies, member flex services, and health related social needs items.

Job Duties Reviews, enters, and updates information within the YCCO contracting software. Tracks, assists in preparation, and helps submit contracts / agreements for execution. Tracks, reviews, and provides status reports on active contracts, inclusive of upcoming termination dates and potential renewals and amendments. Supports contracting mechanisms by helping facilitate RFA’s / RFP’s, as

well as creating and sending out applications, award letters, and agreements.

Supports the scheduling, coordination, and administration of contract negotiation sessions / meetings. Responds to correspondence in a timely manner. Receives, reviews, and completes the purchase of requested business items via corporate accounts, corporate credit card, and/or check request submissions. Coordinates and obtains necessary documentation needed by the YCCO Accounting team, to document, record, and track purchases. Coordinates with internal departments and contracted providers to implement and maintain contract compliance. Assists with and communicates with necessary vendors for provider credentialing and claims processing activities associated with new and amended provider contracts.

Strategizes with other members of the YCCO team to ensure access and quality of care. Actively follows contracting best practices. Ensures integration of work between program functional areas and promotes effective communications within YCCO and between external partners and providers. Essential Department & Organizational Functions Works to cultivate and develop inclusive and equitable services, and working relationships with diverse groups of employees, community partners, and community members.

Participates in the preparation and submission of regulatory and contract required deliverables. Works to cultivate and develop inclusive and equitable services, and working relationships with diverse groups of employees, community partners, and community members. Participates in the preparation and submission of regulatory and contract required deliverables. Works closely with other YCCO departments, including Health Plan Operations and Compliance to assist with audits; including the External Quality Review (EQR), as needed. Proposes and implements process improvements.

Meets deadlines for completion of assigned responsibilities and projects. Maintains agreed upon work schedule with punctual, regular, and predictable attendance. Demonstrates cooperation and teamwork using a professional and respectful demeanor. Provides cross-training on specific job responsibilities. Meets identified goals that contribute to departmental goals. Works collaboratively in a team and matrixed (cross-department) environment with a spirit of cooperation. Respectfully takes direction from Supervisor. Performs other duties as assigned. Knowledge, Skills, & Abilities Working knowledge of Oregon Health Plan (OHP) benefits, Oregon Administrative Rules (OAR), Oregon Statute, and Community Care Organization (CCO) requirements.

Knowledgeable about health system contracting and procurement best practices. Excellent organizational skills including ability to handle multiple priorities and demands simultaneously in a dynamic work environment while maintaining high attention to detail and accuracy. Ability to work independently, use sound judgment, anticipate next steps and be proactive as part of a diverse team within a Matrix or shared resources across departments work model. Excellent computer skills, including Microsoft Windows, Word, Excel, and Outlook.

Ability to communicate both professionally and effectively in all forms of communication. Ability to work in an environment with diverse individuals and groups. Ability to remain flexible, positive, and adaptable. Ability to work across the YCCO region and to work remotely, as needed. Supervisory Responsibilities This position has no supervisory responsibility. Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential duties. Education & Experience Required: One (1) year of grants, contracts, and/or procurement administration experience. OR: Any combination of education and experience that would qualify candidate for the position. Preferred: Three (3) years of grants, contracts, and/or procurement administration experience.

Bachelor’s degree in Business, Business Law, or Economics. Managed Health Care and/or Medicaid experience. Certificates, Licenses and/or Registrations This position does not require any certificates, licenses, or registrations. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk, use hands and fingers, handle or feel, and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee may occasionally need to lift and/or move up to 25 pounds. This position operates in a professional office environment and requires frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate. This position may include occasional required or optional travel outside of the workplace, in which the employee’s personal vehicle, local transit, or other means of transportation may be used.

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