Legal Services & Operations Manager | Denver, CO

the services of outside law firms, where appropriate, and for coordinating and supervising their work. The OGC is led by the Senior Vice Chancellor for Legal Affairs and General Counsel (General Counsel). Position Summary The Legal Services & Operations Manager supports DU's OGC and its mission by planning and managing legal operations, supervising personnel, overseeing office finances and budget, and recommending policies and procedures for the office.

The Legal Services & Operations Manager will report directly to the General Counsel and collaborate with the General Counsel to manage OGC's legal work, operations, and services to client units. The position is a strategic partner to the

General Counsel in making the OGC an effective and productive office with a supportive, collaborative workplace culture. Essential Functions In addition to following the University of Denver's policies and procedures, principal responsibilities include, but are not limited to: Manage office workflow and productivity: Monitor OGC services to all departments on campus, including litigation, contract review, and other requests for legal advice.

Manage intake of new matters. In consultation with the General Counsel, manage the assignment of matters to OGC attorneys, outside counsel, and/or other offices. Track status of open matters, relevant deadlines, and closure of matters. Monitor

and support the timely completion of requests for legal services, including contract review.

Create and/or implement internal reporting systems, legal project management tools, and other office resources, including software, templates, checklists, databases, and forms. Track and prepare quarterly reports regarding OGC legal services. Develop, analyze, and maintain budget for OGC: Work with Campus Partners to develop, manage and analyze OGC operation and legal budgets, including coordination of forecasting, budget development, and financial planning. Draft budget proposal submissions. Track office expenditures, including for legal services by outside counsel by matter and type of work.

Review, approve and process outside counsel legal invoices. Manage recharges of legal expenses to client units, as applicable. Monitor spending for insured matters to track when applicable deductible is met. Prepare month-end, quarterly, and annual legal services expense reports. Provide paralegal services: Maintain OGC document management system. Maintain and update legal files. Update internal stakeholders on matter-specific information, as appropriate. Draft legal correspondence. Collaborate with OGC attorneys in managing the collection, organization, and production of documents in response to subpoenas and discovery requests.

Support OGC attorneys in drafting, distributing, and implementing litigation holds to preserve relevant records. Serve as liaison between internal stakeholders and outside counsel. Oversee and provide OGC notary services. Coordinate and assist OGC attorneys in the exchange of information and documentation between the University and outside counsel. Oversee personnel matters: Supervise legal support staff by providing oversight, direction, training, trouble shooting, and performance management. Maintain personnel records for all OGC employees.

Interview and screen applicants for vacancies in OGC. Draft job descriptions for new or vacant positions; revise job descriptions for current positions based on office and university needs. Coordinate orientation, training and exit interviews of OGC employees. Serve as strategic partner to the General Counsel in making the Office of General Counsel an effective, productive, and collaborative office: Identify, plan, and implement opportunities for team building and professional development. Identify opportunities to improve efficiency and effectiveness of OGC legal services.

Support the General Counsel in strategic planning and completing other special projects. Be an ambassador for the Office of the General Counsel by creating and maintaining relationships with other DU departments to build awareness of OGC processes and services. Manage office resources efficiently and effectively: Negotiate and oversee the department's consultant and vendor contracts. Maintain OGC administrative policies and procedures, including by drafting new and revising existing office policies and procedures. Support and train OGC personnel on all office systems, software, policies and processes including contract review system, document management system, filing protocols, etc.

Knowledge, Skills, and Abilities Strong interpersonal skills and the ability to effectively communicate, orally and in writing, with a wide range of individuals and constituencies in a diverse community. Ability to handle highly sensitive and confidential information. Comprehensive applied knowledge of law office management, including business and management principles involved in strategic planning, budgeting, resource allocation, leadership, and coordination of people and resources.

Knowledge of legal concepts, litigation process, contracts, agreements and settlement procedures, and documentation Ability to train, motivate and supervise employees, including organizing, prioritizing, and scheduling work assignments. Skill in examining operations and procedures and developing and implementing new strategies and procedures. Experience in budget management, operations, and HR responsibilities Office management skills include proficient use of computer applications, including Microsoft Office suite. Experience using/ability to quickly learn DU-specific platforms (e.

g. Banner, Net Documents, Canvas, Slate, Concur, Zoom webinars, etc. ). Strong organizational skills with detail orientation, ability to manage multiple projects with competing priorities, and proven ability to meet deadlines. Ability to work autonomously and as part of a team. Ability to gather data, compile and analyze information, and prepare accurate reports. Required Qualifications Bachelor's Degree Five (5) years of relevant work experience (e. g. paralegal experience, legal office operations experience, supervisory experience) Preferred Qualifications Certified Paralegal (AACP) or Certified Continuous Improvement Manager (CCIM) Experience working in a higher education general counsel office.

Knowledge and understanding of budget planning, development, and administration within a complex nonprofit organization. Proficiency with document management and matter tracking systems (e. g. Net Documents) Experience with SCT Banner systems Experience with Office365 e Discovery or other document review platforms Working Environment Standard office environment. Unexpected interruptions often occur, and stress level is moderate to high. The noise level is quiet to moderate.

Physical Activities Ability to sit in front of a computer for an extended period. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. Work Schedule Monday - Friday, 8:00 a. m. - 4:30 p. m. Position is eligible for hybrid work (office/work-from-home, with majority of worktime in office each week) following the initial onboarding period of sixty days. Application Deadline For best consideration, please submit your application materials by 4:00 p. m. (MST) January 8, 2024. Special Instructions Candidates must apply online through jobs.

du. edu to be considered. Only applications submitted online will be accepted. Salary Grade Number: The salary grade for the position is 12. Salary Range: The salary range for this position is $70,000 - $80,000. The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's interaction or any other protected status.

Benefits: The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver. Please include the following documents with your application:1. Resume2. Cover Letter The University of Denver is an equal opportunity employer.

The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, interaction, interactionual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights (" POWR" ) Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation.

For more information, please see the University of Denver's Non-Discrimination-Statement. All offers of employment are contingent upon satisfactory completion of a criminal history background check. Advertised: December 22, 2023 Applications close: January 08, 2024