Program Coordinator - Engineering & Computer Science | North Hollywood, CA

Detailed Information

  • Location: Azusa, CA

  • Company: Azusa Pacific University

to one another. The Program Coordinator reports to and supports the Department Chair in facilitating the day-to-day operations in the department. The Program Coordinator services as a representative of Azusa Pacific University, creating a welcoming and professional environment for faculty and students in the department.

The Program Coordinator provides administrative services to the department chair, full-time faculty, and adjunct faculty. The Program Coordinator also communicates and coordinators the department programs, records, and events with other University offices under the direction of the department chair. Required Education Bachelor's degree. Required Experience 3-5 years administrative

experience Primary Duties/Essential Functions Office Management Acts as confidential assistant to the chair of the ECS department. Coordinate calendar and meetings.

Attend meetings; prepare and distribute minutes. Provide administrative support to faculty, including liaison support for organizations and events. Communicate student program changes and necessary forms with the registrar and admissions offices. Assist the department chair in course scheduling for full-time and adjunct faculty and interface with the registrar's office for Fall, Spring, and Summer classes. Assist in submission of final course schedule registrar's /dean's offices by assigned deadline. Assist in adjunct faculty

hiring process and preparation of contracts. Process all Professional Services contracts.

Assign academic advisers/faculty mentors to ECS students. Coordinate and facilitate the mid-semester academic advising process Maintain up-to-date files for majors and minors for the ECS degree programs. Prepare overload and workload forms for faculty. Collect and maintain data for all ECS degree program for all semesters. Collect, maintain, and input syllabi and other documents required for program review. Coordinate hiring and training student workers. Supervise these workers to provide excellent support to the department. Coordinate, facilitate and implement department events such as professional conferences, graduation receptions, senior banquets, recruiter visits, etc.

Coordinate updates of the website, and university catalog. Coordinate communication of ECS events with faculty, students, and alumni. Assist faculty in using emerging educational and software technologies provided at APU. Maintain day to day office operations, including ordering and maintenance of office supplies. Be responsible for daily electronic timekeeping as it applies to the scope of this position. Practice regular, punctual attendance as required by the supervisor based on department needs.

Perform other administrative support duties assigned by the department chair. Oversee communications with prospective students and families, and support admissions efforts Create external partnerships with companies for internship opportunities and placements for students Assist with ECS academic clubs, maintain updated records and club manual Assist with ABET accreditation efforts MPS Oversee MPS emails and communications (MPS newsletter) Oversee Office Interns to assist with department goals Coordinate hiring and training student staff Assist in adjunct faculty hiring process and preparation of contracts Prepare overload and workload forms for faculty Collect syllabi for the department chair Oversee major/minor change requests Oversee student and faculty events (recruitment, welcome events, Christmas events, graduation receptions, department meetings) Oversee support for Math and Physics Fellowship Liaise with Tutoring Center, UASC, and other departments Audit math classes Skills Strong interpersonal, collaborative, organizational, and problem-solving skills with exceptional attention to detail.

Strong personal initiative. Ability to work under pressure and to handle multiple tasks and responsibilities with minimal supervision.

Ability to communicate effectively and professionally, both orally and in writing. Strong intercultural communication skills. Mental Demands Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline oriented environment with accuracy and consistency. Ability to work independently and meet deadlines. Ability to work collaboratively with a team, as well as an independent contributor. Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.

Self-starter with a positive attitude. In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students. Physical Demands Requires repetitive motions and sitting at computer keyboard. Hearing and speaking on the telephone. Able to conduct business at other offices on campus. Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally. Visual Demands Reading, writing notes, and computer monitor. Environment Pleasant office, comfortable temperatures. Technologies Proficient in Google Apps.

Microsoft Office, Word, and Excel. Website maintenance and database management skills. Compensation Grade 7: $19.49 - $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package. Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'. You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http: //www. apu. edu/stories/ Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, interaction, age, disability, or status as a veteran in any of its policies, practices, or procedures.

Women and minorities are encouraged to apply.

View Jobs by Category >>

Related Jobs