Location: Springfield, IL
Company: State Of Illinois
agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when
specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number Position Overview The Office of Contract Administration is seeking to hire a position to serve as a Contract Specialist. This position assists in creating and tracking status of administrative contracts for modifications, renewals, amendments, and creation of new contract upon the end of term dates for the agency-wide contracting
unit. This position investigates discrepancies and verifies resolution; plans, directs and initiates budget for administrative contracts and amendments for an assigned area under the responsibility of the Office of Contract Administration including mailing services (such as Pitney Bowes, UPS, IGOR), temporary services agencies and photocopier vendors; coordinates the development and execution of administrative contracts for an assigned area; ensures the appropriate obligation of funds for each contract and the necessity of amending them; and advises management on contractual issues and serves as liaison with other state agencies in coordinating purchasing requirements.
Job Responsibilities Serves as a Contract Specialist. Plans, directs and initiates budget for contracts and amendments for an assigned area under the responsibility of the Office of Contract Administration including mailing services (such as Pitney Bowes, UPS, IGOR), temporary services agencies and photocopier vendors. Develops and prepares the budget for contractual services for an assigned area under the responsibility of the agency-wide contracting unit. Coordinates the development and execution of assigned administrative contracts for the agency-wide contracting unit. Performs central review, control and approval process through checking special requisitions, suborders, preprinted requisitions, authorization amendments, contract obligation documents and cancellations.
Advises management on contractual issues and serves as liaison with other state agencies in coordinating purchasing requirements. Monitors contract for maintenance and overall operation. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. Preferred Qualifications One (1) year of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking, prioritizing, and tracking the process of numerous contracts simultaneously. One (1) year of professional experience in facilitating documentation for approvals, experience in creating, revising, and utilizing complex documents.
One (1) year of professional experience working with the principles of government accounting systems, policies, and procedures relative to contract development. One (1) year of professional experience working with the principles and practices of public and business administration, as well as Federal and State regulations and policies. One (1) year of professional experience exercising judgment and discretion in developing and interpreting departmental policies and procedures. One (1) year of professional experience analyzing administrative problems and adopting an effective course of action.
Work Hours: 8:30am - 5:00pm Monday-Friday Work Location: 600 E Ash St Springfield, IL 62703-2925 Office of Contract Administration Administrative Contracts Agency Contact: Job Family: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is p roviding equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: www2.
illinois. gov/cms/benefits/Pages/default. aspx APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
