Location: Springfield, IL
Company: State Of Illinois
agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when
specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number Position Overview Under general supervision of the Public Service Administrator, Bureau of Early Intervention (EI), Administrative Unit, organizes, plans, and executes the administrative procedures for the Early Intervention program. Serves as liaison to Contract, Procurement Governmental Accounting Transparency Act (GATA) for Notice
of Funding Opportunities (NOFO) and Notice of State Awards and their components.
Develops and reviews written reports including annual Part C Federal Grant Application packet and GATA, NOFO creation. Designs and implements the process to monitor procurement, contract and GATA reports required by federal and state mandates and incorporates these reports into ongoing technical assistance to staff and outside agency vendors. The Division of Early Childhood is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within DHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential.
The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values - Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect & Dignity, and Stability & Sustainability. Job Responsibilities Designs, plans, organizes, executes, and evaluates procedures for the administration of the Grantmaking and the procurement process for the statewide Part C Early Intervention System including but not limited to the Child & Family Connections contracts and administrative contracts for training, resource, monitoring, credentialing, and billing.
Serves as Department of Human Services (DHS) Early Intervention liaison to the Procurement, Contract Administration and Contract Compliance, Grant Accountability and Transparency Act (GATA) and other committees both internal and external. Manages and coordinates communication with grantees, vendors, applicants and interested parties in matters related to grantmaking and contracting. Organizes and coordinates the process for and implementation of the submission of the Annual Grant application for the Part C Early Intervention System as statutorily required by both federal and state law working closely with EI team members to ensure accurate and timely submission.
Performs other duties as required or assigned which are reasonably with the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with course work in business or public administration. Requires two (2) years responsible administrative experience in public or business organization.
Specialized Skills Of the two (2) years responsible administrative experience, requires two (2) years' experience in administering grantmaking through GATA and Notice of Funding Opportunities utilizing grantmaking systems such as the CSA, and the CAAF Tracker. Preferred Qualifications Two (2) years of experience in administering grantmaking through GATA and Notice of Funding Opportunities utilizing grantmaking systems such as the Community Services Agreement (CSA), and the Contract Agreement Approval Forms (CAAFs) Tracker. Three (3) years of experience preparing and writing State and Federal Notice of Funding Opportunities for public posting or for submission.
Two (2) years of professional experience developing, implementing, and evaluating methods, procedures, and performance standards that adhere to state and federal mandates. Two (2) years of professional experience utilizing the principles and practices of public and/or business administration. One (1) year of professional experience speaking with and presenting ideas and concepts to a variety of stakeholders, audiences, and senior leaders/managers of a public or private organization and/or grantees. One (1) year of professional experience developing and maintaining cooperative working relationships with stakeholders both internal and external.
Work Hours: 8:30am-5pm Monday-Friday Work Location: 823 E Monroe St Springfield, IL 62701-1915 Division of Early Childhood Office of Early Intervention Administration Agency Contact: Job Family: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve.
We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness This position DOES contain “Specialized Skills” (as that term is used in CBAs). As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: www2.
illinois. gov/cms/benefits/Pages/default. aspx Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
– click “Application Procedures” in the footer of every page of the website. State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of office and administrative support duties. These roles are crucial for ensuring the smooth operation of businesses and organizations. They typically involve tasks such as data entry, file management, answering phones, scheduling appointments, and supporting other staff. Characteristics of these jobs include attention to detail, strong organizational skills, proficiency in office software, and excellent communication abilities. While they vary by industry, administrative/clerical positions form the backbone of efficient office environments, enabling other professionals to focus on their specific roles.
