Location: San Diego, CA
Company: Boston Consulting Group
to reserve & track available shared space Being a key resource for our staff & guests, including: Providing directions & tips for in the office and greater San Diego area Implementing concierge service - including catering and meeting support Maintaining overall appearance of the office: Proactively checking conference rooms, communal areas, offices, and workstations often throughout the day to ensure that work areas are clean, and supplies are fully stocked Monitoring housekeeping for both individual and common spaces Checking all printers to make sure they are operating and organized, disposing of any confidential material in a timely manner Acting as a resource during office repairs, liaising
with office services team, building & vendors as necessary Supporting office engagement Suggest and solicit creative ideas to keep our engagement & events fresh and motivating Assist with affiliation events, including annual holiday party, summer retreat, offsite meetings and events, internal " celebrations" events, etc.
Providing logistics support during office events and manage on-site vendors Provide support to others planning events (e. g. Cohorts, DEI, Social Committee, etc. ) Act as on-site facilitator for event attendees during office happy hours and client meetings Partner with Office Service and Engagement Lead on data analysis and management projects monthly Partner
with Office Service and Engagement Lead to continuously update office documents Coordinate event communication - prepare guest lists and invitations, send confirmations, and track RSVPs Assist with budget estimates and options to ensure events remain within budget guidelines Catering coordination: Ordering catering and setting up food and beverages for numerous office meetings and events Track catering budgets and invoices Researching and developing relationships with local San Diego caterers Office supplies: Ordering supplies and ensuring appropriate supplies are stocked and organized in shared workspaces Kitchen coordination: Maintaining office kitchens, including proactively replenishing all kitchen supplies, food/drinks, etc.
Heavy lifting required which can include large cases of food and drinks; able to use a step ladder Responsible for overall cleanliness and organization of office kitchens during the day Ensuring proper maintenance of kitchen equipment and disposal of trash. Conference room coordination: Responsible for overall cleanliness of conference rooms and ensuring they have adequate supplies. Coordinating with meeting organizers & office services team to ensure all meeting needs are met, including catering, furniture arrangement, IT and other room set-up Good working knowledge of our conference room/meeting technology to support basic IT needs along with ability to troubleshoot common user issues Teaming: Daily coverage of Reception during lunch, receptionist vacation, and ad hoc breaks Providing backup to the other members of the Office Services team as necessary, especially on days with multiple internal events or when other team members are out of office Process and submit expenses monthly RSRBCG YOU BRING (EXPERIENCE & QUALIFICATIONS) Bachelor's degree (required) Minimum of 2 years' experience in a professional service environment preferred Proficiency with Microsoft Office applications, Slack, Trello Organization, responsiveness, and ability to handle challenges with poise and tact Excellent written and oral communication skills and interpersonal skills Flexible team player mentality; solid customer service orientation and qualities Ability to work effectively in a challenging, fast paced environment Strong attention to detail Ability to perform successfully in a fast-paced, intellectually intense environment YOU'LL WORK WITH Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively.
We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs. ADDITIONAL INFORMATION Total compensation for this role includes base salary, annual discretionary performance bonus, contributions to BCG's Profit Sharing and Retirement Fund (PSRF), and a market leading benefits package described below. We expect total annualized compensation for San Diego-based employees to be approximately the following: Base salary between $60,000 - $74,000 (USD); placement within this range will vary based on experience and skill level Annual discretionary performance bonus between 0-12% 5% Profit Sharing Retirement Fund (PSRF) contribution, increasing to 10% after two years of service.
Contributions are vested immediately and there is no waiting period First year annualized target total compensation: $66,780 - $82,362 (USD) At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest.
We pay the full cost of medical, dental, and vision coverage for employees - and their eligible family members. That's zero dollars in premiums taken from employee paychecks. All of our plans provide best in class coverage: Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs Dental coverage, including up to $5,000 in orthodontia benefits Vision insurance with coverage for both glasses and contact lenses annually Reimbursement for gym memberships and other fitness activities Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month) Paid sick time on an as needed basis Employees, spouses, and children are covered at no cost.
Employees share in the cost of domestic partner coverage.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a broad range of roles integral to the smooth operation of any organization. Employees in these positions perform tasks such as data entry, managing calendars, arranging meetings, handling correspondence, and providing general support to other staff members. Key characteristics of these jobs include strong organizational skills, proficiency in office technologies, and excellent communication abilities. These roles are fundamental in ensuring that the daily administrative duties of the workplace are conducted efficiently, and often serve as a backbone to the managerial and operational teams.
Administrative/Clerical jobs encompass a range of positions that provide support to an organization's operations, typically in an office setting. Key characteristics of these roles include handling correspondence, managing files, scheduling appointments, and maintaining databases. Employees in these jobs often serve as the backbone of a company, ensuring smooth internal communication and effective organization of records. Attention to detail, strong organizational skills, and proficiency with office software are quintessential for success in administrative and clerical positions.
Administrative/Clerical jobs refer to roles that primarily involve office support tasks such as data entry, phone handling, scheduling, filing, and assisting executives. Those in administrative and clerical positions are the organizational backbone of an office and are responsible for the seamless flow of information. They require strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. These roles often require competency in computer software, customer service, and communication. The work is typically performed in an office environment, providing the foundational support that keeps the daily operations of a business running smoothly.
